Notice Information
Notice Title
Winchester City Council Enchanted Light Garden Request to Quote
Notice Description
Following the success of a 'Lights in the City' event, delivered by the council through the government's Welcome Back/Return to the High Street Safely Fund earlier this year, the council wishes to commission a contractor to deliver a future programme of similar events. The contractor will be required to deliver an initial event, themed as the 'Enchanted Light Garden' which is planned to operate from Saturday 11 February to Sunday 5 March 2023 inclusive and will take place in Abbey Gardens, 65, The Broadway, Winchester, SO23 9BE. This event period will provide the opportunity to capitalise on key opportunities including Valentine's day and Hampshire schools half-term. Whilst this is the preferred operating period these dates are open to discussion with the successful contractor. However the period must end no later than Sunday 19 March. If the initial event is deemed by the council as successful as 'Lights in the City' this year, the contractor will be required to deliver a second, larger event in 2024, dates and details to be discussed and agreed with the contractor after the 2023 event. The long term plan is to deliver light events, incorporating opportunities beyond the city of Winchester to include our market towns, capitalising on the equipment purchased on behalf of the council in year 1 and if applicable in year 2. It is anticipated that the event will include a mix of light installations (including items purchased on behalf of the council as well as hired light installations) as well as additional interactive entertainment taking place over the weekend of 18 and 19 February 2023. This might include, walkabout interactive light artists organised by the contractor, along with food and drink concessions organised in partnership with the council. The light installations must offer an obvious Instagram/photo opportunity which will help promote the event by influencing social media User Generated Content. The council welcome applications from organisations, groups or individuals. Collaborative applications are also welcome. There are three elements to the specification: 1. Devise a plan or layout of lights and light installations in Abbey Gardens. Coordinate the purchase of lights and light installations (capital expenditure) on behalf of the council. Hire additional light installations (revenue expenditure) and ensure all necessary safety testing is carried out. All light installations purchasing and curation will be subject to agreement and approval by the council with all guarantees and warranties assigned to the council in this respect. 2. Commission and decommission the lights and light installations on behalf of the council (revenue expenditure) returning hired equipment directly to the supplier and placing items purchased on behalf of the council in the council's storage facility. 3. Organise and coordinate interactive entertainment and concessions on the weekend of 18 and 19 February 2023 (revenue expenditure). Additional information: Any questions in regards to this request to quote must be sent no later than 09:00 on 9 January 2023, with answers on 11 January 2023. The successful bidder will be advised on 25 January 2023. Please note the council offices are closed from 22 December 2022 to 3 January 2023 inclusive. Any questions raised during this period will be dealt with from 4 January 2023 onwards.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-f81fc8c4-fde9-4921-acd8-0aed06222d47
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/974cc448-95b3-43a9-9943-b8f0e0778418
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
51 - Installation services (except software)
71 - Architectural, construction, engineering and inspection services
92 - Recreational, cultural and sporting services
98 - Other community, social and personal services
-
- CPV Codes
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
51000000 - Installation services (except software)
71000000 - Architectural, construction, engineering and inspection services
92000000 - Recreational, cultural and sporting services
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- £45,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Jan 20233 years ago
- Submission Deadline
- 23 Jan 2023Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 26 Jan 2023 - 21 Mar 2023 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WINCHESTER CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WINCHESTER
- Postcode
- SO23 9LJ
- Post Town
- Southampton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ36 Central Hampshire
- Delivery Location
- Not specified
-
- Local Authority
- Winchester
- Electoral Ward
- St Michael
- Westminster Constituency
- Winchester
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/974cc448-95b3-43a9-9943-b8f0e0778418
12th January 2023 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/cd79e287-666d-4a0b-8fa4-1573885c0b7c
Clarification log answering all questions submitted.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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