Tender

SS16050 - Records Management Service

KENT COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

07 Feb 2017 at 13:57

Tender Notice
Summary of the contracting process

Kent County Council is inviting tenders for the "SS16050 - Records Management Service," which falls under the services industry category. The procurement process is currently in the Tender stage, with the deadline for submissions set for 10 March 2017. This contract is located in Maidstone, South East England, and is designed for a duration of five years starting from 1 July 2017, with possibilities for extensions. The procurement method is an open procedure, and the evaluation of tenders will include an e-auction based on the Most Economically Advantageous Tender criteria.

This tender presents significant growth opportunities for businesses specialising in records management and related services, particularly those that can meet the specified storage, security, and disposal requirements. Companies that excel in logistics, data management, and archival services would be well-positioned to compete for this contract, given the scale of operations required to manage over 74,128 boxes already in storage for the Kent County Council.

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Notice Information

Notice Title

SS16050 - Records Management Service

Notice Description

This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate. The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21st November 2016 the Council had 74,128 boxes in store. As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including: The Council's specialist requirements Storage facility general requirements Storage facility security requirements Transportation of records Upload of records Retrieval of records Disposal of records Provision of records management supplies Contract award will be based on the Most Economically Advantageous Tender based upon the criteria specified within the Invitation to Tender. The final stage of evaluation of this tender will be undertaken using an e-auction. The contract is anticipated to commence upon 1st July 2017 and will continue for a period of five years with an option to extend for a two further periods of two years and one further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5462e803-153b-46b1-916d-2d59fa4f63bc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Feb 20179 years ago
Submission Deadline
10 Mar 2017Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2017 - 30 Jun 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XQ
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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