Award

Catering System for Leisure Facilities

BRACKNELL FOREST COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Apr 2017 at 10:38

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

Bracknell Forest Council is seeking a catering system for leisure facilities, with the procurement stage currently in the award phase. This tender, titled "Catering System for Leisure Facilities," focuses on the hospitality sector and is valued at £65,000. The contract duration lasts a maximum of five years, encompassing an initial period of three years with an optional two-year extension. The end of the tendering period was on 12 September 2016, with services required to be delivered in the South East region of England.

This procurement presents significant opportunities for businesses specialising in point of sale (POS) software and hospitality technology. Companies that offer modern, secure catering systems with functionalities like touch screen operation, stock management, and customer loyalty modules would be particularly well-suited to compete. The Council encourages organisations, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) groups, to register their interest to stay informed about this and any similar future opportunities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Catering System for Leisure Facilities

Notice Description

The Council requires the Catering System to offer improved functionality such as a modern and secure system, touch screen operation for efficient and effective point of sales, programmable drop down menus and improved sales and stock reporting. A full stock management system however, will not be necessary as systems are already in place for online ordering, good receiving, and invoice processing, linking our purchasing and payment systems. - The system will be geared for the Hospitality sector, fast and efficient for customer satisfaction and easy to use so that training new staff will be straightforward. Additional requirements will include initiatives to save money and increase profits, potentially with marketing and loyalty modules. - The system will have a centralised management solution with site level control of EPoS and back office systems for monitoring and reporting financial and statistical data. Also, it will have the ability to segment groups by site with multiple pricing and menu options. - A cash management process is desired but not essential within the system to provide full reconciliation and record of income and VAT against corporate income codes, together with enhanced management reporting with both standard and bespoke options. If this functionality is available, the Catering System will need to be configured to report banked income and VAT to the Council's corporate financial system Agresso. The system should facilitate direct payments integration with Agresso and to have the ability to implement a chip and pin option. - The system will be implemented in phases which will include but is not limited to, the deployment of the new system across five sites, migration from the legacy system and user acceptance testing and training of staff. - The Council requires a product needing no bespoke software development other than for items details in the specification. The system should allow modifications to the appearance of reports and templates (e.g. adding the Council's logo) if applicable. Additional information: The contract duration will be for a maximum of five years, covering an initial period of three years plus an optional extension of two years (i.e. 3 + 2). There may be a requirement to extend the Catering system to other leisure facilities within the borough during the 5 year contractual agreement. Organisations must register their interest against the South East Business Portal advert in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3fb7173f-0c01-40b1-9358-0afb25df898a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48110000 - Point of sale (POS) software package

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
£65,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Apr 20178 years ago
Submission Deadline
12 Sep 2016Expired
Future Notice Date
Not specified
Award Date
11 Dec 20169 years ago
Contract Period
12 Dec 2016 - 11 Dec 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRACKNELL FOREST COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLJ South East (England)
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Supplier Information

Number of Suppliers
1
Supplier Name

HAVEN SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b-2017-04-18T11:38:26+01:00",
    "date": "2017-04-18T11:38:26+01:00",
    "ocid": "ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "JA/DV/CateringSystem/2",
        "title": "Catering System for Leisure Facilities",
        "description": "The Council requires the Catering System to offer improved functionality such as a modern and secure system, touch screen operation for efficient and effective point of sales, programmable drop down menus and improved sales and stock reporting. A full stock management system however, will not be necessary as systems are already in place for online ordering, good receiving, and invoice processing, linking our purchasing and payment systems. - The system will be geared for the Hospitality sector, fast and efficient for customer satisfaction and easy to use so that training new staff will be straightforward. Additional requirements will include initiatives to save money and increase profits, potentially with marketing and loyalty modules. - The system will have a centralised management solution with site level control of EPoS and back office systems for monitoring and reporting financial and statistical data. Also, it will have the ability to segment groups by site with multiple pricing and menu options. - A cash management process is desired but not essential within the system to provide full reconciliation and record of income and VAT against corporate income codes, together with enhanced management reporting with both standard and bespoke options. If this functionality is available, the Catering System will need to be configured to report banked income and VAT to the Council's corporate financial system Agresso. The system should facilitate direct payments integration with Agresso and to have the ability to implement a chip and pin option. - The system will be implemented in phases which will include but is not limited to, the deployment of the new system across five sites, migration from the legacy system and user acceptance testing and training of staff. - The Council requires a product needing no bespoke software development other than for items details in the specification. The system should allow modifications to the appearance of reports and templates (e.g. adding the Council's logo) if applicable. Additional information: The contract duration will be for a maximum of five years, covering an initial period of three years plus an optional extension of two years (i.e. 3 + 2). There may be a requirement to extend the Catering system to other leisure facilities within the borough during the 5 year contractual agreement. Organisations must register their interest against the South East Business Portal advert in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest.",
        "datePublished": "2016-08-02T16:39:31+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48110000",
            "description": "Point of sale (POS) software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2016-09-12T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-02-01T00:00:00Z",
            "endDate": "2020-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3a2ad98c-5100-4682-bab6-526f098a7dd2",
                "datePublished": "2016-08-02T16:39:31+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Procurement documents can be downloaded from the South East Business Portal. Please also register your interest on this site.",
                "url": "http://www.businessportal.southeastiep.gov.uk"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/4WP89xD4",
            "name": "BRACKNELL FOREST COUNCIL",
            "identifier": {
                "legalName": "BRACKNELL FOREST COUNCIL",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/4WP89xD4"
            },
            "address": {
                "streetAddress": "Time Square, Market Street",
                "locality": "BRACKNELL",
                "postalCode": "RG12 1JD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Diksha Vyas",
                "email": "ECC.Procurement@Bracknell-Forest.gov.uk"
            },
            "details": {
                "url": "http://www.bracknell-forest.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-54069",
            "name": "Haven Systems Ltd",
            "identifier": {
                "legalName": "Haven Systems Ltd"
            },
            "address": {
                "streetAddress": "6 Dolphin Court, Brunel Quay, Neyland Marina, Pembrokeshire, SA73 1PY"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/4WP89xD4",
        "name": "BRACKNELL FOREST COUNCIL"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-12-11T00:00:00Z",
            "datePublished": "2017-04-18T11:38:26+01:00",
            "value": {
                "amount": 65000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-54069",
                    "name": "Haven Systems Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2016-12-12T00:00:00Z",
                "endDate": "2021-12-11T23:59:59Z"
            },
            "description": "Total contract value shown for maximum contract term.",
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/3fb7173f-0c01-40b1-9358-0afb25df898a",
                    "datePublished": "2017-04-18T11:38:26+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Procurement documents can be downloaded from the South East Business Portal. Please also register your interest on this site.",
                    "url": "http://www.businessportal.southeastiep.gov.uk"
                }
            ]
        }
    ]
}