Notice Information
Notice Title
Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4
Notice Description
The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: - Off-Site Records Information Management Service (full end to end service); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/24f516d4-bbcb-46dd-af17-4ecce13e3dbc
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
63 - Supporting and auxiliary transport services; travel agencies services
64 - Postal and telecommunications services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
48311100 - Document management system
48613000 - Electronic data management (EDM)
63121000 - Storage and retrieval services
64216200 - Electronic information services
72212311 - Document management software development services
72512000 - Document management services
79995100 - Archiving services
79996100 - Records management
79999100 - Scanning services
92512000 - Archive services
Notice Value(s)
- Tender Value
- £190,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- £190,000,000 £100M-£1B
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Mar 20205 years ago
- Submission Deadline
- 5 Sep 2016Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Dec 20169 years ago
- Contract Period
- 24 Dec 2016 - 26 Oct 2020 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CROWN COMMERCIAL SERVICE
- Contact Name
- The Minister for the Cabinet Office acting through Crown Commercial Service
- Contact Email
- supplier@crowncommercial.gov.uk
- Contact Phone
- 0345 010 3503
Buyer Location
- Locality
- LIVERPOOL
- Postcode
- L3 9PP
- Post Town
- Liverpool
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD7 Merseyside
- Small Region (ITL 3)
- TLD72 Liverpool
- Delivery Location
- Not specified
-
- Local Authority
- Liverpool
- Electoral Ward
- City Centre North
- Westminster Constituency
- Liverpool Riverside
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/24f516d4-bbcb-46dd-af17-4ecce13e3dbc
23rd March 2020 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/b210910c-9947-4fd7-8225-eaf579fce729
RM3781 Lot 4 Corrigendum.pdf
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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