Planning

Electronic patient meals ordering system

MID YORKSHIRE HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Planning

06 Oct 2020 at 13:08

Market Engagement Notice
Summary of the contracting process

The Mid Yorkshire Hospitals NHS Trust is currently undertaking the planning stage for a procurement process titled "Electronic patient meals ordering system." This initiative is aimed at enhancing patient care while achieving cost efficiencies within the healthcare sector, specifically under the CPV classification of food, beverages, tobacco and related products. Located in Wakefield, England, the engagement end date is set for 21st October 2020, with this notice published on 6th October 2020. The project promises to replace the existing manual food ordering procedure with a digital process that streamlines meal selections and reduces wastage.

This procurement opportunity is particularly beneficial for businesses that specialise in digital solutions for food service management, healthcare software development, or those involved in nutrition and dietetics services. Small and medium-sized enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) would be well-suited to compete due to the requirement for expertise in implementing electronic systems within the NHS framework. Companies with experience in similar projects, demonstrating cost-effective systems and training capabilities, are encouraged to engage with the tender process to showcase their solutions for improving patient meal ordering efficiency.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Electronic patient meals ordering system

Notice Description

The growing pressures on NHS Trusts to reduce costs while improving patient care requires Trusts to identify efficiencies to current processes and utilise existing resources to deliver the savings required. Investing in an electronic meal ordering system not only supports significant savings but also patient experience improvements, wastage reductions and improved patient nutrition. Scope - To replace the current manual paper based food ordering process with a digital food ordering process. Objectives - Give every patient the meal they ordered. Reduce the amount of food waste. Reduce the amount of ad hoc meals ordered. Improve efficiency of meal ordering process. Provide a cost-effective, value for money meal ordering service, ensuring patients receive their meal of choice without unnecessary wastage. Speed - meal orders to be placed quickly; meal selections made 1 meal in advance. Less waste - timely meal selection resulting in food waste reductions. Improved Patient Experience. Greater menu choice to suit appetite. Health - when linked to the patient administration system, dieticians can review patient meal choices and make any adjustments necessary for the patient's best recovery. Menu Collation and Analysis - with full dietary analysis package. Cook Chill/Freeze Production - support meal types and service via best fit containers; multi-portion planning. Stock Control - control of minimum and maximum stock levels, ordering to be based upon actual consumption, stock recording for speed and accuracy. Management Reporting - includes: patient feeding cost per day per ward, location and department costs including ward issues and service wastage reports. The electronic system will hold additional information about the menu items, such as allergens or special meal requirements. Please provide full details of previous projects where an electronic patient meals ordering system has been introduced into NHS hospitals with full costings and include training and implementation information to hugh.mcdermott1@nhs.net

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fab4b47d-16b6-4e06-9e21-81f43ab16008
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/90aa1c8b-0cf1-43c4-8759-e924b9560445
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

85 - Health and social work services

CPV Codes

15000000 - Food, beverages, tobacco and related products

85000000 - Health and social work services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20205 years ago
Submission Deadline
Not specified
Future Notice Date
21 Oct 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MID YORKSHIRE HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 4DG
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Wakefield
Electoral Ward
Wakefield East
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-fab4b47d-16b6-4e06-9e21-81f43ab16008-2020-10-06T14:08:28+01:00",
    "date": "2020-10-06T14:08:28+01:00",
    "ocid": "ocds-b5fd17-fab4b47d-16b6-4e06-9e21-81f43ab16008",
    "language": "en",
    "initiationType": "tender",
    "title": "Electronic patient meals ordering system",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2020-10-21T23:59:59+01:00"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/90aa1c8b-0cf1-43c4-8759-e924b9560445",
                "datePublished": "2020-10-06T14:08:28+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "MY0610",
        "title": "Electronic patient meals ordering system",
        "description": "The growing pressures on NHS Trusts to reduce costs while improving patient care requires Trusts to identify efficiencies to current processes and utilise existing resources to deliver the savings required. Investing in an electronic meal ordering system not only supports significant savings but also patient experience improvements, wastage reductions and improved patient nutrition. Scope - To replace the current manual paper based food ordering process with a digital food ordering process. Objectives - Give every patient the meal they ordered. Reduce the amount of food waste. Reduce the amount of ad hoc meals ordered. Improve efficiency of meal ordering process. Provide a cost-effective, value for money meal ordering service, ensuring patients receive their meal of choice without unnecessary wastage. Speed - meal orders to be placed quickly; meal selections made 1 meal in advance. Less waste - timely meal selection resulting in food waste reductions. Improved Patient Experience. Greater menu choice to suit appetite. Health - when linked to the patient administration system, dieticians can review patient meal choices and make any adjustments necessary for the patient's best recovery. Menu Collation and Analysis - with full dietary analysis package. Cook Chill/Freeze Production - support meal types and service via best fit containers; multi-portion planning. Stock Control - control of minimum and maximum stock levels, ordering to be based upon actual consumption, stock recording for speed and accuracy. Management Reporting - includes: patient feeding cost per day per ward, location and department costs including ward issues and service wastage reports. The electronic system will hold additional information about the menu items, such as allergens or special meal requirements. Please provide full details of previous projects where an electronic patient meals ordering system has been introduced into NHS hospitals with full costings and include training and implementation information to hugh.mcdermott1@nhs.net",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "15000000",
            "description": "Food, beverages, tobacco and related products"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "85000000",
                "description": "Health and social work services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wBN28bv4",
            "name": "Mid Yorkshire Hospitals Nhs Trust",
            "identifier": {
                "legalName": "Mid Yorkshire Hospitals Nhs Trust",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/wBN28bv4"
            },
            "address": {
                "streetAddress": "Aberford Road",
                "locality": "Wakefield",
                "postalCode": "WF14DG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Hugh McDermott",
                "email": "hugh.mcdermott1@nhs.net",
                "telephone": "01924 543186"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/wBN28bv4",
        "name": "Mid Yorkshire Hospitals Nhs Trust"
    }
}