Tender

Grounds contract 2025

BISHOPSTOKE PARISH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

08 May 2024 at 08:49

Tender Notice
Tender

18 Apr 2024 at 14:53

Tender Notice
Summary of the contracting process

The Bishopstoke Parish Council has issued a tender for a Grounds contract 2025 to maintain its open spaces, play areas, Cemetery, allotments, and general open space. The contract entails regular maintenance tasks as well as occasional specific jobs. The contract is valued at GBP 225,000 and falls under the "Horticultural services" category. The tender deadline is 31st May 2024, and the contract period spans from 1st April 2025 to 31st March 2028.

This tender opportunity provides a chance for businesses specializing in horticultural services to compete for a long-term contract with specific service requirements and associated costs. Companies interested in this tender should have experience in grounds maintenance, competent staff, relevant equipment, insurance coverage, and a strong safety record. The Bishopstoke Parish Council seeks applicants willing to undertake additional tasks beyond the initial scope and demonstrate a commitment to quality service delivery.

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Notice Information

Notice Title

Grounds contract 2025

Notice Description

Application by tender to The Clerk Bishopstoke Parish Council BPC PO Box 716 Eastleigh SO50 0RQ Or by email to clerk@bishopstokepc.org The contract is to maintain Bishopstoke Parish Council's open spaces, including play areas, the Cemetery, allotments and general open space. During the course of the contract, there will be additions to the contract that the Council will expect the winning company to also maintain. From time to time there may be specific, one-off jobs, such as clearing small fallen trees in the Cemetery, and it is anticipated that those would also be undertaken by the winning company and charged individually as they are completed at the same rates as those that form the initial contract. Details of the areas to be included in the contract, and the required work for each area, are supplied in the following pages. A breakdown of costs is required, including: cost per grass cutting visit at each site; hourly rate for leaf clearance; cost per weedkilling visit at each site and cost per litter picking visit at each site. Associated costs such as disposal of grass, leaves or litter should also be provided. It should be noted that all areas covered by the contract receive significant use by residents, in particular, children and the elderly. Procedures for ensuring their safety, as well as that of employees, during any work carried out for the Council are essential. List of items to be provided by applicants * A letter introducing the company. * Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. * A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. * Copies of all relevant and necessary licences and certificates. * Copies of all necessary insurance documents, including the value of Public Liability insurance held. * Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. * A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. * Company details - including but not limited to how long the company has been in operation. * Account details. * Examples of current and previous work, including contact details for at least two references to be taken up. * An indication of willingness to take on the potential additions to the contract. * Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. * Any further information the company feels would be relevant to the bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fc2da67e-90f0-4f4a-bfb7-b96587e53c02
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f512f02c-3301-4720-a2cd-352eb72a1465
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77300000 - Horticultural services

Notice Value(s)

Tender Value
£225,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20241 years ago
Submission Deadline
30 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BISHOPSTOKE PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BISHOPSTOKE
Postcode
SO50 6LQ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
Not specified
Local Authority
Eastleigh
Electoral Ward
Bishopstoke
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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