Tender

GB-Glasgow: Purchase of a Fleet Management System

SCOTTISH WATER

This public procurement record has 1 release in its history.

Tender

20 Apr 2021 at 12:30

Tender Notice
Summary of the contracting process

The procurement process is being conducted by Scottish Water for the procurement of a cloud-based Fleet Management System. This tender is categorised under software supply services and is based in Glasgow, Scotland. The tender period is scheduled to close on 20 May 2021, with a contract period commencing on 5 July 2021 and concluding on 5 July 2025. The total value of the contract is estimated at £500,000, with a minimum threshold of £100,000. The procurement method is a selective procedure, following a negotiated approach.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) specialising in software solutions, particularly those with expertise in fleet management systems and cloud-based technologies. Businesses that can provide custom reporting, integration capabilities with platforms like Microsoft Azure, and comprehensive asset management functions would be well-suited to participate in this tender. Engaging in this procurement could enhance the competitive landscape for SMEs in the software development industry, fostering business growth and innovation.

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Notice Information

Notice Title

GB-Glasgow: Purchase of a Fleet Management System

Notice Description

NOTE: This notice was updated on 20 April 2021 for the following reason: Updated description to include access code(The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include: * Fleet asset inventory - vans, HGVs, plant items and auxiliary equipment. Would also like to host EV charge point asset data * Driver details - driver type, employee number, key fob number etc. * Supplier management - store all supplier details and allow job / work order allocation to particular suppliers * Operator Licencing information including details of operating centres * Maintenance records - ability to record and report on all maintenance events, line by line details * Accident management - ability to record and report on road traffic incidents, adaptable to SW reporting criteria * Document management - asset file relating to each vehicle, ability to store all supporting documentation relating to the vehicle including documents at vehicle take on (e.g. V5) and through the life of the asset e.g. maintenance records (MOT certificates, PMI sheets, LOLER certificates, etc.) * Hold scheduled maintenance requirements based on asset categories * Report on scheduled maintenance compliance * Ability to produce a Forward Maintenance Planner, rolling 12 months, based on maintenance intervals * Appointment scheduling - ability to schedule maintenance appointments and notify the driver, create a work order for the supplier * Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road, how long they have been off for etc. * Must be able to run customised billing reports * Must be able to report on asset file compliance * Earned Recognition - system must be DVSA approved * Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet Functionality requirements: * Must be able to run custom reports on all of the above * Ability to develop/consume web service API's with other software systems * Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers) * Upload tools to make multiple changes over a number of assets at the same time * Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates * Users structure - drivers and managers (linked to departments) where assets would be stored against * Access restrictions based on departments or aggregates of departments * Access restrictions based on assets types * Integration to Microsoft Azure platform to ensure Single Sign On to the system via Active Directory) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f58e408a-c5ac-4dbf-927b-a7a239206099
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Apr 20214 years ago
Submission Deadline
20 May 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jul 2021 - 5 Jul 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH WATER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G33 6FB
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM Scotland
Local Authority
North Lanarkshire
Electoral Ward
Stepps, Chryston and Muirhead
Westminster Constituency
Cumbernauld and Kirkintilloch

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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