Tender

15-109 Schools Cashless Payment Solution

ROTHERHAM MBC

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Rotherham Metropolitan Borough Council (Rotherham MBC) is seeking a contractor for the provision of a Cashless Payment Solution for schools, titled "15-109 Schools Cashless Payment Solution." This tender is part of the services category and falls under the industry classifications for accounting machines and cash registers. The procurement process is currently in the Tender stage, with a deadline for submissions set for 11 December 2015. The contract, estimated at £150,000 with a minimum value of £120,000, is set to commence on 1 January 2016, with an initial duration of one year and the option for two annual extensions, ending potentially on 31 December 2018. The project will service schools located in Rotherham, Yorkshire and the Humber, UK.

This tender presents a significant opportunity for businesses in the IT services and software development sectors, particularly those specialising in point of sale (POS) systems and biometric technology. Companies that provide cashless payment solutions, along with those skilled in maintenance and support services, would be well-positioned to compete for this contract. The successful contractor will need to work closely with the Education Catering Service, ensuring a seamless integration with existing systems, which underscores the importance of experience and reliability in service delivery.

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Notice Information

Notice Title

15-109 Schools Cashless Payment Solution

Notice Description

Education School Catering commenced work with Rotherham Schools to implement cashless systems for meals in secondary over 15 years ago. Upgrades to the system have taken place on an ad-hoc basis to ensure the continuity of the system which provides a safe and effective way for pupils to pay for their school meal. The annual maintenance agreement has been renewed as part of this process. The requirement is to upgrade the existing secondary provision to a biometric system, compatible with the school network which allows downloading of new starter information straight from the management information system making the whole process easier and faster. As this requirement is an integral part of the daily operation for the payment of schools meals the successful contractor would be expected to work in close partnership with the Education Catering Service. The system forms part of the trading arrangement with the in-house service level agreement/contract and therefore lack of performance of the technology, maintenance or customer service will jeopardise the overall service of the Catering Units. This agreement will be for initially for a period of one year, with the option to extend at the sole discretion of RMBC for a further two years, each on a year by year basis. The estimated value of this agreement is approx. PS150,000 however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs. Additional information: Instructions to Suppliers: A46E-FXLLTM: 15-109 Schools Cashless Payment Solution

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fe86a053-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4ee1fff2-fd05-4616-a2b6-dd65ee1e9d6e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30140000 - Calculating and accounting machines

30142000 - Accounting machines and cash registers

30142200 - Cash registers

48110000 - Point of sale (POS) software package

72000000 - IT services: consulting, software development, Internet and support

72212110 - Point of sale (POS) software development services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
11 Dec 2015Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2016 - 31 Dec 2018 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM MBC
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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