Contract Timeline

Publication Date

20th February 2025 16:53:19 PM

Contract Summary

The adoption by FCDO of a new accounting standard (International Financial reporting Standard [IFRS] 16), now demands a level of rigour and accuracy in accounting for FCDO leases. It is proposed to centralise all lease data inputting into a hub to improve accuracy. To do this FCDO is seeking to set up an (initially) outsourced, lease management hub to process all FCDO lease events (new leases, lease extensions, rent reviews and lease terminations). FCDO is now creating centralised lease management service to proactively identify upcoming lease events for properties overseas, and to retrieve the details of those events with supporting documentation, and for a dedicated team of lease managers to enter that data into the IWMS system (Planon) and then quality assure and approve that data in the system. This will improve the accuracy of the accounting outputs and also assist FCDO to comply with cross government property standards (GOVS_004). The service will also work with FCDO Finance team to make corrections in Planon that arise from reconciliations within the accounting system - the reconciliation work will be undertaken by the FCDO Finance Team.

Contract Details

Open Contracting ID

ocds-b5fd17-feb4ca6a-2dc2-4ce1-b3ed-9ceffd39f922

Publication Source

Contracts Finder

Procurement Stage

Award

Procurement Method

Open

Procurement Method Details

Open Procedure (above Threshold)

Procurement Category

Services

Tender Suitability

SME

Framework / DPS

Contract Classification

CPV Code(s)

70000000

CPV Division(s)

70 - Real estate services

Awarding Authority

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

Buyer Name

Buyer Email

commercial.corporate@fcdo.gov.uk

Buyer Phone

Buyer Address

King Charles Street, Westminster

London

SW1A 2AH

England

Awarded Supplier(s)

Supplier Name(s)

DELOITTE LLP

Contract Timeline

Publication Date

24th May 2024 17:06:37 PM

Tender Deadline

24th June 2024 16:00:00 PM   Expired

Contract Summary

We are advertising an opportunity to bid for a contract to support the FCDO with its lease data inputting to ensure compliance with IFRS 16 reporting standards. Additional information: Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_10890 and itt_6422. If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.

Contract Details

Open Contracting ID

ocds-b5fd17-feb4ca6a-2dc2-4ce1-b3ed-9ceffd39f922

Publication Source

Contracts Finder

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Open Procedure (above Threshold)

Procurement Category

Services

Tender Suitability

SME

Framework / DPS

Contract Classification

CPV Code(s)

70000000
79900000

CPV Division(s)

70 - Real estate services
79 - Business services: law, marketing, consulting, recruitment, printing and security

Awarding Authority

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

Buyer Name

Buyer Email

cpg.enquiries@fcdo.gov.uk

Buyer Phone

Buyer Address

King Charles Street, Westminster

London

SW1A 2AH

England

Contract Timeline

Publication Date

2nd April 2024 13:36:02 PM

Planning Deadline

9th April 2024 22:59:59 PM   Expired

Contract Summary

The Foreign, Commonwealth & Development Office (FCDO) is a global organisation of approximately 17,000 staff in 180+ locations around the world. This global presence means FCDO has a large portfolio of lease agreements consisting of Post Hiring Leases, Facilities Management Leases, and Estates, Security and Network Directorate (ESND) Leases. Due to the IFRS16 requirements, we are moving to a centralised, UK-based, Lease Management Hub model. This Lease Management Hub will engage with overseas Posts, FM Suppliers, and ESND to source and understand necessary lease event data. The team will feed this information into the FCDO's Integrated Workplace Management Solution (IWMS). The lease events cover new, expiring and modifications to leases including lease term dates, break options, rent reviews, extension options, rental amounts, and calculation of financial and accounting liabilities as either operating or finance leases in accordance with IFRS16 and FCDO's accounting policies. We are looking for a single supplier to provide this Lease Management Hub on behalf of the FCDO. As part of our market engagement, we are issuing this Prior Information Notice (PIN) to invite suppliers to further their understanding of the FCDO and its requirements, as well as to gauge market interest and capability. You are invited to complete our EME form (linked within this PIN), submitting your interest and availability in attending a market engagement session. This will be an open session between all interested organisations and representatives from FCDO, including Commercial, ESND, and Finance. This market engagement session will be held online via Microsoft Teams. Your input at this market engagement will help inform our procurement strategy and sourcing options going forward. Please be advised that by responding to this PIN you agree to the following conditions: 1. Obligations The purpose of this PIN is to gain an initial broad understanding of market capabilities and appetite in respect of the services sought. The FCDO makes no obligations or undertakings in any way to: a) Commence any procurement activity; or b) accept any PIN information received from suppliers; or c) any other commitment to suppliers whatsoever, including any intention to form a contract with any supplier for provision of this, or any other, future tender opportunity. 2. Costs of preparing the response All costs relating to the preparation and submission of a response are the sole responsibility of the supplier. The FCDO shall not pay the supplier, wholly or in part, for its response to this PIN. 3. Suppliers to inform themselves. The FCDO has taken all reasonable care to ensure that the PIN is accurate; however, the FCDO gives no representation or warranty as to the accuracy or sufficiency of the contained information. We look forward to hearing from you at your earliest convenience, with the EME form completed, by 17:00 UK time on 9th April 2024.

Contract Details

Open Contracting ID

ocds-b5fd17-feb4ca6a-2dc2-4ce1-b3ed-9ceffd39f922

Publication Source

Contracts Finder

Procurement Stage

Planning

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

N/A

Tender Suitability

SME

Framework / DPS

Contract Classification

CPV Code(s)

79900000

CPV Division(s)

79 - Business services: law, marketing, consulting, recruitment, printing and security

Awarding Authority

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

Buyer Name

Buyer Email

Scott.Murphy2@fcdo.gov.uk

Buyer Phone

Buyer Address

King Charles Street, Westminster

London

SW1A 2AH

England