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DOCUMENT CONTROLLER

West Midlands Combined Authority

This public procurement record has 2 releases in its history.

AwardUpdate

01 Sep 2026 at 15:22

Award Notice
Award

01 Sep 2026 at 11:54

Award Notice
Summary of the contracting process

West Midlands Combined Authority procured temporary document control support for its Metro Team. The requirement was for the appointment of a Document Controller, supporting the management and administration of project documentation within a highways and construction consultancy setting. The service is categorised as construction consultancy services (CPV 71530000) and is delivered in the West Midlands, United Kingdom. This is a professional services requirement rather than the supply of physical goods or construction works. The buyer is the West Midlands Combined Authority, based in Birmingham. The contract terms include an option to extend the temporary resource for a further 26 weeks.

The procurement is complete and was awarded on 12 August 2026 to Matchtech Limited. The awarded value is £46,800, with the overall estimated value stated as £93,600 and a minimum estimated value of £46,800, all in GBP. The contract period runs from 1 June 2026 to 30 November 2026. The submission deadline was 15 May 2026 at 18:00. This was a selective direct award call-off from the Midlands Highways Alliance, Professional Partnership 4 Framework, Lot 2 for Temporary Staff and Secondments. The award was active, and the requirement was evaluated through the established framework call-off route rather than an open competition.

This award demonstrates demand from the West Midlands Combined Authority for temporary document control capability supporting a Metro Team and highways-related professional work. A credible future competitor would need to provide suitably capable Document Controllers who can manage project documentation reliably in a construction consultancy environment, understand the demands of infrastructure programmes and work effectively within a public-sector client team. Experience supplying temporary staff or secondments through a relevant professional services framework would be commercially important, as this requirement was placed through an established framework route. The buyer’s stated suitability assessment did not reserve the opportunity for SMEs or voluntary, community and social enterprises, and the selected supplier was a large organisation.

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Notice Information

Notice Title

DOCUMENT CONTROLLER

Notice Description

Appointment of a temporary Document Controller linked to the Metro Team. This is a direct award under the Midlands Highways Alliance, Professional Partnership 4 Framework, Lot 2 - Temporary Staff and Secondments. There is an optional 26 weeks extension available under the contract terms.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff2171ff-4967-4679-99d6-c5c54c4a2a8b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2e02919a-ff55-48c0-8211-4e14c2a4d172
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71530000 - Construction consultancy services

Notice Value(s)

Tender Value
£93,600 Under £100K
Lots Value
Not specified
Awards Value
£46,800 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Aug 20261 months ago
Contract Period
1 Jun 2026 - 30 Nov 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Matchtech Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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