Tender

Rutland County Council Highways Term Maintenance Contract (HTMC)

RUTLAND COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Tender

24 Dec 2022 at 02:24

Tender Notice
Tender

24 Dec 2022 at 02:17

Tender Notice
Summary of the contracting process

The Rutland County Council is looking to procure a Highways Term Maintenance Contract (HTMC) with a contract value of approximately £74 million. The contract, which includes capital schemes and related services throughout Rutland, will last for an anticipated maximum of 20 years. The procurement follows a restricted procedure with mid-March as the target for short-listing and early April for inviting tenders. The anticipated contract start date is 1st June 2024, with the deadline for bids expected in early July.

This tender opportunity presents a significant chance for businesses in the highway maintenance industry to secure a long-term contract with Rutland County Council. Companies specialising in highways maintenance, construction, and related services may find this tender well-suited for their business growth. The contract's substantial value and extended duration provide a stable platform for selected bidders to establish a long-term partnership with the Council, ensuring mutual growth and development.

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Notice Information

Notice Title

Rutland County Council Highways Term Maintenance Contract (HTMC)

Notice Description

Requirement The Council requires highways maintenance services including capital schemes and related services as specified throughout the County of Rutland e.g., re-surfacing, repairs and related works and services, including maintaining public rights of way. Contract value and term The tender documents may be obtained from https://www.eastmidstenders.org/ This procurement includes an online SSQ to short-list five bidders to invite to tender and an online Award Questionnaire as well. Short-listed bidders invited to tender must also complete a Cost Model and several Schedules to the contract. The anticipated maximum term of the contract including extensions is 20 yrs. approx. (10+5+5) and the estimated maximum contract value is PS3.7m p/a approx. x 10+5+5 = PS74m approx. The contract is due to commence 1st June 2024 (and the initial term will be until 31st March 2034) Contract extension subject to performance. The contract value is comprised of PS3.5m approx. pa for Rutland + PS200k approx. pa for other named Councils in aggregate = PS3.7m approx. pa Please see 'Additional Information' for a list of these Councils. Procedure This procurement follows the restricted procedure to short-list five bidders to invite to tender. Short-listing will be based on potential suppliers responses to the standard Selection Questionnaire Parts 1 and 2 and, for the purpose of this tender, several scored questions added to Part 3 of the SSQ. The five short-listed bidders will be invited to complete the Award Questionnaire and submit the pricing Schedule (Cost Model) and several other Schedules that form part of the tender response. Both the selection questionnaire and the award questionnaire must be completed on line in ProContract. Short-listed bidders must also complete and submit several Schedules to the contract as well. These Schedules will be included in the tender pack published on ProContract. The award criteria are Quality 40%, Social Value 10%, Price 50%. The Council is aiming to short-list by mid March and to invite tenders by early April; the deadline for bids is anticipated to be early July, award of contract by the end of November and mobilisation from December 2023 for commencement of contract 1st June 2024. TUPE will apply to this contract. Additional information: Use by other Councils The contract allows scope for other named Councils, including parish and town Councils within Rutland, and neighbouring District and County Councils, to make use of the services of the appointed contractor. However, the use by these other Councils will not match the scope and scale of use by Rutland County Council. The maximum value of the services that these other Councils might use is anticipated to be no more than PS200k pa approx. in aggregate, equivalent to no more than PS4m approx. over the anticipated maximum lifetime of the contract (PS200k pa approx. x 10+5+5= PS4m max. approx.) and this sum has been included in the estimated contract value. Use by these other named Councils is anticipated to be ad hoc, as and when required and typically serving as a contingency, for example when any of these named Councils' own contracted resources are not available to meet their requirements and only when the contractor appointed to Rutland has capacity to fulfil these other Council's requirements without compromising the contracted service to Rutland. The other Councils in question are: Parish and town Councils within the County of Rutland Lincolnshire County Council Leicestershire County Council North Northamptonshire West Northamptonshire South Kesteven District Council Peterborough City Council Harborough District Council Melton Borough Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff3c2d55-6214-4e8a-98ad-7f8d9cb5823d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1b446896-50fb-4e27-a874-b980ce70225e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45233139 - Highway maintenance work

Notice Value(s)

Tender Value
£74,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Dec 20223 years ago
Submission Deadline
3 Feb 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 May 2024 - 31 May 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RUTLAND COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELTON MOWBRAY
Postcode
LE13 1GH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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