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Digitisation, Storage and Disposal Services

National Procurement Service (Welsh Government)

This public procurement record has 1 release in its history.

Tender

12 Jan 2021 at 10:56

Tender Notice
Summary of the contracting process

The National Procurement Service (Welsh Government) is currently conducting a Dynamic Purchasing System (DPS) for Digitisation, Storage and Disposal Services. This procurement process, classified under the "Records management" industry, aims to extend the original validity period of the DPS by an additional 24 months, now running until 15 January 2023. This opportunity is relevant to public sector entities within Wales, including local authorities, NHS bodies, schools, and other affiliated organisations. Key dates to note are the tender submission deadline on 6 January 2023 and the second-stage invitation date, also on 6 January 2023.

This tender presents significant opportunities for companies specialising in records management, digitisation, and IT asset disposal. Businesses that can offer secure storage, sanitisation of ICT equipment, and compliant disposal services will be particularly well-suited to compete for contracts under this DPS. Additionally, with the possibility of forming consortia, this tender is ideal for small and medium-sized enterprises that may find collaborative bidding advantageous in fulfilling the requirements of Welsh public sector organisations.

How relevant is this notice?

Notice Information

Notice Title

Digitisation, Storage and Disposal Services

Notice Description

The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales. The DPS will cover Services in the following two lots: Lot 1: Digitisation, Storage and Disposal of Records Lot 2: Recycling, Reuse and Disposal of ICT Assets Entry to the DPS will be restricted to those organisations who meet the requirements of Article 20(1)(a) of the 2015 Public Contracts Regulations. Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Welsh based Charities. In addition, the Ministry of Defence are eligible to use this arrangement. This procurement is being conducted by the National Procurement Service (NPS), which is a division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Further information on the NPS can be accessed from the following link: https://gov.wales/national-procurement-service

Lot Information

Digitisation, Storage and Disposal of Records

The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include: - Digitisation of physical records; - Secure storage of physical records; - Disposal of records - either to be archived as per the Customers' instructions, or to be physically destroyed; - Secure transport of physical records; - Secure transfer of digital records. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as "CORE" in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as "Non-Core". Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Renewal: The initial period of validity for the Dynamic Purchasing System was 4 years/ 48 months. This period can be amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form. **The purpose of this notice is to extend the original period of validity for an additional 24 months. So the total period of validity is now 6 years/ 72 months.**

Secure Recycling, Reuse and Disposal of ICT Assets

The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include: - Secure sanitisation and destruction of equipment; - Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging; - Secure sanitisation and donation or resale. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as "CORE" in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as "Non-Core". Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Renewal: The initial period of validity for the Dynamic Purchasing System was 4 years/ 48 months. This period can be amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form. **The purpose of this notice is to extend the original period of validity for an additional 24 months. So the total period of validity is now 72 months.**

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028983
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000559-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

CPV Codes

63121000 - Storage and retrieval services

63121100 - Storage services

79996100 - Records management

79999100 - Scanning services

90500000 - Refuse and waste related services

90514000 - Refuse recycling services

92512000 - Archive services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jan 20215 years ago
Submission Deadline
6 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Procurement Service (Welsh Government)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAERPHILLY
Postcode
CF83 8WT
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales
Local Authority
Caerphilly
Electoral Ward
Bedwas and Trethomas
Westminster Constituency
Caerphilly

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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