Award

Multi-Functional Devices and Document Solutiuons

WELSH GOVERNMENT

This public procurement record has 2 releases in its history.

Award

03 Aug 2021 at 15:44

Tender

12 Jan 2021 at 16:24

Summary of the contracting process

The Welsh Government is leading a procurement process for Multi-Functional Devices and Document Solutions, with an estimated value of £40 million. This procurement follows an open procedure and is currently in the tender phase. It covers goods classified under the CPV code for photocopying equipment and is aimed at various public sector bodies in Wales, including local authorities, NHS Health Boards, and educational institutions. Key deadlines include the end date for tender submissions on 26 February 2021, and the bidding process aimed to start on the same date.

This tender presents significant opportunities for businesses focused on providing document solutions, IT hardware, and support services, particularly in the realms of photocopying and printing equipment. Companies specialising in multi-functional devices, consumables, and maintenance services would be highly suitable to compete for this contract, as it aims to offer a wide range of products and solutions to various public sector customers in Wales.

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Notice Title

Multi-Functional Devices and Document Solutiuons

Notice Description

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services. The Supplier shall be required to provide a range of Products and/ or Services under the following Lots: Lot 1: MFDs and Document Solutions Lot 2: Print Consumables (Not Awarded) The objective of this framework is to: (a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements; (b) Offer a flexible, competitive and simple route to market; (c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and (d) Provide document and print solutions which balance the need for immediate savings, whilst considering the socio and environmental impact on future generations.

Lot Information

MFDs and Document Solutions

This procurement is to establish an all-Wales Framework Agreement. Due to the diverse nature of the Customer base the Supplier shall be required to provide the following Products/services: (a) The Supply of a range of Multi-Functional Devices (MFD); (b) Consumables; (c) Support and Maintenance, including a range of enhanced warranty packages; (d) Pre-Sales Services, including site surveys and print audits; (e) A range of associated software products; (f) A range of associated services; (g) A range of finance options and pricing plans; and (h) Consumables, including drums, toner cartridges and staples. The Supplier shall provide a range of Print and Document Solutions, including but not limited to: (a) Cloud hosted print solutions; (b) Hybrid managed print estates, comprising of single function and multi-function machines; (c) Document workflow & automation; (d) Managed document solutions; and (e) Hybrid Mail Solutions. Additional information: Customers shall be able to adjust the Commercial and Technical award criteria weightings within the range detailed at Annex 1 of Framework Schedule 4.4. The Framework was tendered with 2 Lots, Lot 1 MFDs and Document Solutions and Lot 2 Print Consumables. Lot 2 has not been awarded.

Renewal: Option to extend for periods up to 24 months

Print Consumables

This procurement exercise is intended to establish an agreement for the Welsh Public Sector to access: (a) Original Printer Consumables (excluding paper); (b) Remanufactured and Refilled Printer Ink and Toner Cartridges; (c) Fax Consumables. Additional information: This Lot was Not awarded

Renewal: Option to extend for further periods of up to 24 months

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0289a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018663-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

30121100 - Photocopiers

30121200 - Photocopying equipment

30124000 - Parts and accessories of office machines

30124100 - Fusers

30124300 - Drums for office machine

30124520 - Scanner document feeders

30125000 - Parts and accessories of photocopying apparatus

30125100 - Toner cartridges

30232100 - Printers and plotters

30232110 - Laser printers

30232150 - Inkjet printers

32581200 - Fax equipment

48311000 - Document management software package

48311100 - Document management system

50310000 - Maintenance and repair of office machinery

Notice Value(s)

Tender Value
£40,000,000 £10M-£100M
Lots Value
£40,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£40,000,000 £10M-£100M

Notice Dates

Publication Date
3 Aug 20214 years ago
Submission Deadline
26 Feb 2021Expired
Future Notice Date
Not specified
Award Date
13 Jul 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WELSH GOVERNMENT
Additional Buyers

NATIONAL PROCUREMENT SERVICE (WELSH GOVERNMENT)

Contact Name
Not specified
Contact Email
commercialprocurementict@gov.wales, npsictcategoryteam@gov.wales
Contact Phone
+44 3007900170

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
10
Supplier Names

ALTODIGITAL NETWORKS

BANNER GROUP

CANDA COPYING

CANON (UK

COMCEN COMPUTER SUPPLIES

KONICA MINOLTA BUSINESS SOLUTIONS (UK

RICOH

UK LASER SUPPLIES

VISION (OFFICE AUTOMATION

XEROX (UK

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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