Ceremonial Event Planning and Management

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    "id": "ocds-h6vhtk-028d9b-2021-10-26T15:55:02+01:00",
    "date": "2021-10-26T15:55:02+01:00",
    "ocid": "ocds-h6vhtk-028d9b",
    "description": "(SC Ref:671410)",
    "initiationType": "tender",
    "tender": {
        "id": "537308",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Ceremonial Event Planning and Management",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79421000",
            "description": "Project-management services other than for construction work"
        },
        "mainProcurementCategory": "services",
        "description": "The Scottish Government required the provision of a one-stop professional project management service in respect of the maintenance of an existing set of plans for state and ceremonial matters within Scotland. The successful Service Provider will be responsible for the delivery of an existing comprehensive programme of works which will include reinstatement works and which will assist the Purchaser and its stakeholders in providing seamless, high quality programme and project management for ceremonial events to be provided on a contingency basis, as the requirement could be activated at any time during the lifetime of the contract.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The services fall into 3 categories: - Overall project planning and management - Procurement, direct contracting and management of sub-contracted services/works. - Planning, management and operation of specific Ceremonial events where the programme is activated. The Service Provider shall be required to: - Maintain the plans, updating them as required by the Purchaser; - Attend relevant meetings as and when required; - Proactively liaise with the Purchaser and other stakeholders to ensure plans are accurate; - Procure and manage a number of sub-contracts, as and when required; - Work with stakeholders to ensure tasks are carried out to accurate timings and best value, when plans are activated. This programme would include processions, ceremonial events, a church service, specific and extraordinary transport requirements and an anticipated high level of crowds in the historic centre of Edinburgh, with the associated arrangements for media coverage. The plans are now largely in place and the role of the Service Provider will be to maintain these plans in conjunction with the Purchaser and other relevant stakeholders and to ensure that it delivers a successful, high profile series of events to the satisfaction of all parties. The Service Provider shall act as the main contractor and shall be directly responsible for a number of sub-contracts in order to ensure efficient and effective service delivery. Services will include further development of the planning and design process, procurement, logistical and management services including financial control, budget responsibilities and the co-ordination of a wide range of ceremonial participants. Additional information: Bidders should refer to the Bidders Guidance Instructions Document for full information.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
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                        {
                            "type": "price",
                            "description": "40"
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                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This Contract is for a period of 5 years, with the option at the sole discretion of the Scottish Ministers, to extend for a further two 12 month periods."
                },
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Applicants are required to complete the questions within the Single Procurement Document (Scotland) and applicants must meet the minimum requirements stated in the Qualification Envelope and Technical Envelope. Bidders are required to confirm that they meet the Minimum Criteria. Bidders will respond to Objective Criteria set out in the SPD, overall scores shall be marked out of 100 and ranked accordingly. A maximum of 5 applicants shall proceed to ITT stage. - Bidders Details - seeks background information about the bidder; this section is not normally evaluated, however the Authority may choose not to take forward bidders that cannot provide basic company information; - Information Regarding the Economic or Financial Standing of the bidding organisation; - Conflict of Interest questions; - Technical or Professional Capability - Weighting 60%; - Business Continuity and Disaster Recovery - Weighting 10%; - Quality Management - Weighting 20%; - Equal Opportunities - Pass/ Fail; and - Health and Safety - Weighting 10%"
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                "status": "cancelled"
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                        "id": "79420000",
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                "deliveryAddresses": [
                    {
                        "region": "UKM"
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                    {
                        "region": "UKM"
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                "relatedLot": "1"
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        "submissionMethod": [
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
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                {
                    "type": "suitability",
                    "description": "N/A",
                    "appliesTo": [
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                {
                    "type": "economic",
                    "description": "There is no action required of tenderers at this stage. The Authority will make an assessment of the Economic & Financial Standing of each tenderer (and any consortia or reliance partners) using the Dun & Bradstreet (D&B) 'Failure Score' indicator and the following process: Step 1: A D&B 'Failure Score' of 50 or above will result in a PASS. Step 2: If the tenderer (or any consortium or reliance partner) scores below 50, then the audited financial accounts of the tenderer (or consortia or reliance partner) will be used to conduct an assessment of the risk of business failure. If this assessment identifies an unacceptable risk then the tenderer (or consortia or reliance partner) will fail this assessment Financial Accounts For Question 4B6 of the SPD, bidders may elect to provide their audited financial accounts for the last three financial years. There must be no qualification or contra-indication from any evidence provided in support of the tenderer's Economic and Financial Standing.",
                    "minimum": "Refer to the process described above. Minimum Insurance Levels - . For question 4B5 of the SPD, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract 1 million GBP public liability insurance, 1 million GBP Professional Indemnity Insurance and 5 million Employers Liability insurance (or other statutory minimum level set). In the event that the tenderer (or consortia or reliance partner) does not initially meet the standard required, they may still be considered via some form of other assurance e.g. Parent Company Guarantee (providing that the guarantor does pass the EFS assessment) or a performance bond. Details of the D&B \"A Guide to Dun & Bradstreet's Predictive Indicators\" - can be found using the http address below: https://www.dnb.co.uk/about-us/our-analytics/predictors-scores-ratings/scores-ratings.html",
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                    "type": "technical",
                    "description": "- ISO/IEC 27001 or equivalent - Cyber Essentials Plus accreditation or recognised equivalent - BS EN 9001 or equivalent",
                    "minimum": "The bidder must: - have achieved, or be committed to achieving prior to contract award, ISO/IEC 27001 (Information Security Management Systems Requirements) or recognised equivalent. - have achieved, or be committed to achieving prior to contract award, Cyber Essentials Plus accreditation or recognised equivalent. - operate at all times a quality management system certificated by an accredited third party to IS09001 or equivalent.",
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2021-03-05T12:00:00Z"
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        "secondStage": {
            "invitationDate": "2021-03-19T00:00:00Z"
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            "bidValidityPeriod": {
                "durationInDays": 180
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        "hasRecurrence": true,
        "recurrence": {
            "description": "In readiness for the anticipated contract end date of 22nd August 2026 or the extension period end date of 22nd August 2028, i.e early 2026 or 2028."
        }
    },
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            "id": "GB-FTS-3354",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "5 Atlantic Quay",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8LU",
                "countryName": "United Kingdom"
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                "telephone": "+44 1412426007",
                "email": "alison.gardiner@gov.scot",
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                        "id": "01",
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        {
            "id": "GB-FTS-675",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
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                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+44 1312252525"
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            "roles": [
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            "details": {
                "url": "http://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
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        },
        {
            "id": "GB-FTS-32801",
            "name": "Arcadis",
            "identifier": {
                "legalName": "Arcadis"
            },
            "address": {
                "streetAddress": "Apex 3, 95 Haymarket Terrace",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 5HD",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+44 7769286748"
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