CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks

{
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    "id": "ocds-h6vhtk-028f1c-2021-10-18T12:05:02+01:00",
    "date": "2021-10-18T12:05:02+01:00",
    "ocid": "ocds-h6vhtk-028f1c",
    "description": "Potential bidders should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Service Specifications. Tenderers should, prior to submitting their Tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their Tender. More details will be provided at point of tender. (SC Ref:670835)",
    "initiationType": "tender",
    "tender": {
        "id": "CT0812",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply",
        "lots": [
            {
                "id": "1",
                "description": "It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis. There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality. Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed. Framework Operation The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period. If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on. This arrangement is required to drive best value whilst ensuring business continuity. For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers. The requirement: Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations. All works must comply with the latest edition of the Health and Safety at Work Regulations Additional information: The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to: graffiti removal, chute cleaning, and fire damage cleaning. Full blocks with different requirements",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to two additional year long extensions. (2+1+1)."
                },
                "secondStage": {
                    "minimumCandidates": 6,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The Council will evaluate the responses to the SPD to shortlist the top six scoring suitable Bidders to progress to the Invitation to Tender stage. Full details of the evaluation process and scoring methodology can be found in the SPD Instruction Document"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
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                        "scheme": "CPV",
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                        "description": "Cleaning services"
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                    {
                        "scheme": "CPV",
                        "id": "90911000",
                        "description": "Accommodation, building and window cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911100",
                        "description": "Accommodation cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "as per the Tender documents.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "4B.1 Bidders are required to have a minimum \"general\" annual turnover of 660,000 GBP for the last two financial years. Where a Bidder does not have an annual turnover of this value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder's suitability to proceed in the competition. 4B.4 Bidders will be required provide the following information in response to 4B.4: o Current ratio for Current Year: 1.15 o Current ratio for Prior Year: 1.15 The formula for calculating a Bidder's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.15. Where a Bidders' current ratio is less than the acceptable value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder's suitability to proceed in the competition. 4B.5 Bidders are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: o a. Employers (Compulsory) Liability Insurance - 5m GBP o b. Public and Products Liability Insurance - 5m GBP o c. Motor Insurance - Fully Comprehensive - variable Where a Bidder does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Bidder from the competition.",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.2 30% Bidders are required to provide three relevant examples of projects/contracts carried out in the last five years of similar nature and scope to this contract. Question 4C.6 20% Bidders are required to submit a detailed organisation chart detailing team structure identifying personnel both operationally based, and office based. Bidders should provide clear definition of roles, responsibilities and reporting lines. Question 4C.6.1 20% Bidders are required to provide a CVs detailing professional and educational qualifications of the bidder's managerial staff and key operatives detailing their relevant skills and experience which contribute to the successful delivery of projects of a similar scale, and nature to this contract. Question 4C.7 15% Bidders are required to provide details of the environmental management measures which the bidder will be able to use when performing the contract. Question 4C.9 15% Bidders are required to provide a statement of the technical resources such as the tools, plant, facilities, and vehicles and any other equipment available to your organisation",
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        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-03-03T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2021-03-22T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If extensions not utilised - Late 2022 If extensions utilised - late 2024"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jamie Smart",
                "email": "jamie.smart@edinburgh.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
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                "countryName": "United Kingdom"
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            "roles": [
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        },
        {
            "id": "GB-FTS-31797",
            "name": "ISS Facility Services",
            "identifier": {
                "legalName": "ISS Facility Services"
            },
            "address": {
                "streetAddress": "2030 The Crescent , Birmingham Business Park, Solihull Parkway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B37 7YE",
                "countryName": "United Kingdom"
            },
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            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-27611",
            "name": "Caledonian Maintenance Services Ltd",
            "identifier": {
                "legalName": "Caledonian Maintenance Services Ltd"
            },
            "address": {
                "streetAddress": "68 Bogmoor Place, Shieldhall",
                "locality": "Glasgow",
                "region": "UKM75",
                "postalCode": "G51 4SN",
                "countryName": "United Kingdom"
            },
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            "details": {
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        },
        {
            "id": "GB-FTS-15001",
            "name": "Perfect Clean Edinburgh Ltd",
            "identifier": {
                "legalName": "Perfect Clean Edinburgh Ltd"
            },
            "address": {
                "streetAddress": "13 Hill Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH2 3JP",
                "countryName": "United Kingdom"
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        "name": "The City of Edinburgh Council"
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                    "name": "Perfect Clean Edinburgh Ltd"
                }
            ]
        }
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            "status": "active",
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                "amount": 1128580,
                "currency": "GBP"
            },
            "dateSigned": "2021-09-15T00:00:00+01:00"
        }
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