SPS 2197A - Greenwich Schools Food and Catering Services Framework Agreement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-028ffb-2021-02-03T16:28:07Z",
    "date": "2021-02-03T16:28:07Z",
    "ocid": "ocds-h6vhtk-028ffb",
    "initiationType": "tender",
    "tender": {
        "id": "DN524909",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SPS 2197A - Greenwich Schools Food and Catering Services Framework Agreement",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "Greenwich Community Schools Community Interest Company (CIC) invites tenders for the full supply of catering services to The Royal Borough of Greenwich Schools via a single-supplier framework agreement, based upon the terms and conditions contained in this tender specification. The framework agreement allows potentially all Local Education Authority (LEA) schools to join. The is acting a central purchasing body conducting the procurement on behalf of itself and these other schools. The schools listed in the pricing documentation are intending to award call-off contracts on the establishment of the framework. The process will award 2 separate single-supplier framework agreements, one for primary and nursery schools and the other for secondary schools' needs. The contract will cover the full catering provision including any hospitality catering required for primary school, nursery school sites and secondary school sites. This Procurement will be run using the FTS Restricted Accelerated Procedure for reasons associated with current COVID-19 restrictions and School Closures affecting the Procurement timeline and required contract award date. This procedure will accommodate the above.",
        "value": {
            "amount": 38000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The contracting authority for this FTS restricted accelerated procedure will be the Greenwich Community Schools Community Interest Company (CIC). The CIC has been established and is in place to award the framework contracts at the end of this process. The contracting authority reserves the right to award contracts to lot 1 or lot 2 or a combination of both."
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1: Nursery and Primary Schools",
                "description": "The catering service to the majority of Primary and Nursery schools within The Royal Borough of Greenwich has historically been provided in-house either directly through the Council or over the last 9 years via the Council's own company Greenwich Service Plus GSPlus Ltd. In February 2019 as part of a review of the Company's operations, the decision was made that GS Plus would withdraw from providing catering and cleaning services to Greenwich schools. As a consequence, a number of LEA maintained and voluntary schools have formed a partnership procurement group called Greenwich Community Schools Community Interest Company (CIC) for the direct purpose of seeking a new provider for all catering services that are currently provided to their schools. The partnership is actively seeking to build on their existing successful meal service and form collaborative links with other schools to enhance the school dining experience, via offering a framework agreement. It is the Schools expectation that the new contractor shall provide a range of nutritious, good quality, wholesome food which is attractively presented. In addition, all meals must comply with the current held food for life served here standards with Silver being the minimum standard level as well as complying with the mandatory Government School Food Standards 2014 (as amended). Some schools will require gold food for life served here standard and both prices need to be submitted and each individual school will select which standard they require. Menus should offer variety, reflect growth in healthy eating habits and trends and form a basis for meals that are popular as well as comply with the new pending Ofsted inspection framework for school catering. The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down Contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract. The framework terms and conditions of contract that have been published alongside this notice in the Invitation to tender (ITT) pack are subject to change before the ITT stage of this process commences. The evaluation criteria will be based on the Most economically advantageous tender (MEAT). Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents. This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https:// royalgreenwich.proactishosting.com/ by following the link https://procontract.duenorth.com/register. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions can be found at https://supplierhelp.due-north.com/ Once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503",
                "value": {
                    "amount": 28000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2: Secondary Schools",
                "description": "The catering service to the Schools named within this lot 2 have historically been provided in-house either directly through the council or over the last 9 years via the Council's own company GSPlus Ltd. In February 2019 as part of a review of the Company's operations, the decision was made that GS Plus would withdraw from providing catering and cleaning services to Greenwich schools. As a consequence, a number of LEA maintained, and voluntary schools have formed a partnership procurement group, around the Greenwich Community Schools Community Interest Company (CIC) for the direct purpose of seeking a new provider for all catering services that are currently provided to their schools. The partnership is actively seeking to build on their existing successful meal service and form collaborative links with other schools to enhance the school dining experience, via offering a framework agreement. It is the partnership's expectation that the new contractor shall provide a range of nutritious, good quality, wholesome food that is attractively presented and compliant as a minimum with the mandatory Government School Food Standards 2014 (as amended). Menus should offer variety, reflect growth in healthy eating habits/ trends and form a basis for meals that are nutritious and popular as well as comply with the new pending Ofsted inspection framework for school catering. The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract. The framework terms and conditions of contract that have been published alongside this notice in the Invitation to tender (ITT) pack are subject to change before the ITT stage of this process commences. The evaluation criteria will be based on the Most economically advantageous tender (MEAT). Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents. This procurement will be managed electronically via the RBG Proactis Procontract e-tendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https:// royalgreenwich.proactishosting.com/ by following the link https://procontract.due-north.com/register. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions can be found at https://supplierhelp.due-north.com/ Once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework allows for the call-down contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract will be let as a framework agreement so that other Local Education Authority schools within the Borough can choose to opt into the framework at any given point within the 4-year framework contract period. The framework allows for the call-down contract to be 5 years plus 2, however a limitation has been put in place so that all call-down contracts will have an end date that is co-terminus which will be 5 years plus 2 from the date the first schools call-down from the contract."
                },
                "status": "active"
            }
        ],
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                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
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                        "region": "UKI51"
                    }
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                "relatedLot": "1"
            },
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                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
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                "deliveryAddresses": [
                    {
                        "region": "UKI51"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://royalgreenwich.proactishosting.com/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Details are in the procurement documents (ITT pack).",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Details are in the procurement documents (ITT pack)."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "This procurement was originally published in February 2020 however had to be abandoned due to the COVID-19 pandemic. GSPlus were then instructed to extend its agreement with the schools with a view to run the Procurement again in early 2021. The UK government now in February 2021 still has government restrictions in place in response to the COVID-19 pandemic and all schools in the Royal Greenwich Borough are currently under total/ partial closure which has put increasing pressure and uncertainty on individual school. There is no option to extend again with GSPlus so a decision was made to progress with the Procurement exercise. Due to the uncertainty surrounding the pandemic and schools needing to award a contract that needs to be mobilised by the start of the 2021/22 academic year there is no option but to use a restricted accelerated procedure."
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "periodRationale": "Framework agreement with a single operator in the case of framework agreements, provide justification for any duration exceeding 4 years: This framework agreement will be for four (4) years. The framework allows for the call-down Contract to be five (5) years plus two (2),"
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-02-18T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2021-03-03T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-4293",
            "name": "Greenwich Community Schools Community Interest Company (CIC)",
            "identifier": {
                "legalName": "Greenwich Community Schools Community Interest Company (CIC)"
            },
            "address": {
                "locality": "London",
                "region": "UKI51",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mr Andrew Clark",
                "telephone": "+44 2089214334",
                "email": "andrew.clark@royalgreenwich.gov.uk",
                "url": "https://royalgreenwich.proactishosting.com/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.royalgreenwich.gov.uk/",
                "buyerProfile": "http://www.royalgreenwich.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Community Interest Company (CIC)"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4294",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "1 Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WC1A2 LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-4295",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "1 Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WC1A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-137",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "streetAddress": "70 Whitehall",
                "locality": "London",
                "postalCode": "SW1A 2AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-4293",
        "name": "Greenwich Community Schools Community Interest Company (CIC)"
    },
    "language": "en"
}