EPoS systems (2025 - 2029)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0292cb-2025-01-06T15:33:50Z",
    "date": "2025-01-06T15:33:50Z",
    "ocid": "ocds-h6vhtk-0292cb",
    "initiationType": "tender",
    "tender": {
        "id": "CAT11072-TU",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EPoS systems (2025 - 2029)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72212110",
            "description": "Point of sale (POS) software development services"
        },
        "mainProcurementCategory": "services",
        "description": "This DPS establishment is to select qualified suppliers to provide EPoS systems which include Software, Hardware, Applications and associated services. The DPS has 4 lotsLot 1 Retail EPoS systemLot 2 Restaurant EPoS systemLot 3 Self-Serve EPoS system which covers Self-serve - Retail, Self-serve - Catering and Self-serve - KioskLot 4 One Stop Shop system which covers all the above.The timetable set out in the tender document is indicative only and is subject to amendment at any time. The Authority will notify all Bidders of any changes via the In-Tend system. As the retender for this Agreement is expected to go live at the beginning of 2029 and to ensure a smooth transition from the current agreement to the new one, this DPS will not accept new submissions after the final round is closed",
        "value": {
            "amount": 1800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "EPOS Hardware and Software System.",
                "description": "To carry out a tender process for an Electronic Point of Sale EPOS Hardware and Software System. The EPOS system should offer fast, secure, and reliable payment service to suit all member needs in both retail and hospitality. The system should add value to each operation, be innovative, increase revenues, speed up transactions, boost customer engagement and enhance customer experience. Such a system will help staff work more efficiently and productively, providing innovative technology both front and back of house. EPOS hardware systems are the electronic devices used to process transactions and capture data at a point of sale. EPOS software helps to ensure accurate pricing, faster transactions, reduces human error and improves data integrity.",
                "value": {
                    "amount": 16000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "to renew after 4 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "EPOS Software only.",
                "description": "Lot 2 EPOS Software only.An EPOS software package to integrate with current hardware that can effectively act as the EPOS platform for the eCommerce business. the software package must integrate effectively to ensure accurate pricing, faster transactions and improve digital data. To also keep track of stock and price of items. Will require integration with other applications such as inventory management.",
                "value": {
                    "amount": 16000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "renewal of agreement"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 1",
                "title": "Retail EPoS system",
                "description": "Retail EPoS system. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 450000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 2",
                "title": "Restaurant EPoS system",
                "description": "Restaurant EPoS system. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 450000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till 31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 3-a",
                "title": "Self-serve - Retail",
                "description": "Self-serve - Retail. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 3-b",
                "title": "Self-serve - Restaurant",
                "description": "Self-serve - Restaurant. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 3-c",
                "title": "Self-serve - Kiosk",
                "description": "Self-serve - Kiosk. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "Lot 4",
                "title": "One Stop Shop which covers all Lot 1, Lot 2, Lot 3-a, Lot 3-b and Lot 3-c",
                "description": "One Stop Shop which covers all Lot 1, Lot 2, Lot 3-a, Lot 3-b and Lot 3-c. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.",
                "value": {
                    "amount": 450000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48110000",
                        "description": "Point of sale (POS) software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "uk"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48110000",
                        "description": "Point of sale (POS) software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "uk"
                },
                "relatedLot": "2"
            },
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 1"
            },
            {
                "id": "Lot 2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 2"
            },
            {
                "id": "Lot 3-a",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 3-a"
            },
            {
                "id": "Lot 3-b",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 3-b"
            },
            {
                "id": "Lot 3-c",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 3-c"
            },
            {
                "id": "Lot 4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "Lot 4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "See tender documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 40,
                "periodRationale": "NONE NEEDED"
            },
            "hasDynamicPurchasingSystem": true
        },
        "tenderPeriod": {
            "endDate": "2028-12-05T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "awardPeriod": {
            "startDate": "2021-03-16T08:00:00Z"
        },
        "bidOpening": {
            "date": "2021-03-16T08:00:00Z"
        },
        "hasRecurrence": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/tuco/aspx/Home",
        "communication": {
            "atypicalToolUrl": "https://in-tendhost.co.uk/tuco/aspx/Home"
        },
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "The authority will incorporate a minimum 10 calendar day standstill at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages."
    },
    "parties": [
        {
            "id": "GB-FTS-5505",
            "name": "TUCO Ltd",
            "identifier": {
                "legalName": "TUCO Ltd"
            },
            "address": {
                "streetAddress": "3rd Floor National House, 36 St Ann St",
                "locality": "Manchester",
                "region": "UK",
                "postalCode": "M2 7LE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mandy Johnston",
                "telephone": "+44 1617133424",
                "email": "mandy.johnston@tuco.ac.uk",
                "url": "https://in-tendhost.co.uk/tuco/aspx/Home"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.tuco.ac.uk",
                "buyerProfile": "https://in-tendhost.co.uk/tuco/aspx/Home",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5506",
            "name": "TUCO Ltd",
            "identifier": {
                "legalName": "TUCO Ltd"
            },
            "address": {
                "streetAddress": "3rd Floor National House, 36 St Ann Street",
                "locality": "Manchester",
                "postalCode": "M2 7LE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1617133427",
                "email": "info@tuco.ac.uk"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "http://www.tuco.ac.uk"
            }
        },
        {
            "id": "GB-FTS-134002",
            "name": "TUCO Ltd",
            "identifier": {
                "legalName": "TUCO Ltd"
            },
            "address": {
                "streetAddress": "The University Caterers Organisation Limited c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street",
                "locality": "Manchester",
                "region": "UK",
                "postalCode": "M2 5GP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Li Davies",
                "email": "li.davies@tuco.ac.uk",
                "url": "https://in-tendhost.co.uk/tuco/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.TUCO.ac.uk",
                "buyerProfile": "http://www.TUCO.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-134003",
            "name": "The High Court of Justice",
            "identifier": {
                "legalName": "The High Court of Justice"
            },
            "address": {
                "locality": "Strand, London",
                "postalCode": "WC2A 2L",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2039368957"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice"
            }
        },
        {
            "id": "GB-FTS-134004",
            "name": "The High Court of Justice",
            "identifier": {
                "legalName": "The High Court of Justice"
            },
            "address": {
                "streetAddress": "Strand, London",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody"
            ],
            "details": {
                "url": "https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice"
            }
        },
        {
            "id": "GB-FTS-72026",
            "name": "The High Court of Justice",
            "identifier": {
                "legalName": "The High Court of Justice"
            },
            "address": {
                "streetAddress": "Strand, London",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-134002",
        "name": "TUCO Ltd"
    },
    "language": "en",
    "description": "This contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Tender will be carried out using e-Procurement software InTend. If you wish to register your interest in this procurement, please register on the following web site (https://intendhost.co.uk/tuco/aspx/Home). The tender will follow the DPS process. Details on this process can be viewed within the tender documents. The Agreement will be awarded based on MEAT (Most Economically Advantageous Tender). Permissible users of this Agreement include:TUCO Member and Associate Member Authorities *TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: *England Scotland and Wales Local Councils*Northern Ireland Local Councils*Conwy CBC, *Denbighshire CC, *Flintshire CC, *Wrexham CBC, *Sefton Council, *Halton BC, *Cheshire West and Chester Council, *South Ribble Borough Council, *Liverpool City Council, *Wirral BC, *Rochdale MBC, *Northumberland CC*any other Local AuthoritiesEducational establishments: *Schools in England*Schools in Wales*Educational Establishments in England and Wales*Schools in Scotland*Educational Establishments in Scotland*Schools and Educational Establishments in Northern Ireland*England Scotland and Wales Higher Education*Northern Ireland Higher Education*Education TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:*UK Police Forces*England Fire and Rescue Services*Scotland Fire and Rescue Services*Wales Fire and Rescue Services*Northern Ireland Fire and Rescue Services*UK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: *England NHS *Scotland NHS*Wales NHS *Northern Ireland HSC*England Ambulance Service*Scotland Ambulance Service*Wales Ambulance Service*Northern Ireland Ambulance Service*Local Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: *England / UK Central Government*Scotland Government*Wales Government*Northern Ireland Government*Registered charities: *England and Wales Registered Charities*Scotland Registered Charities*Northern Ireland Registered Charities*Hospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. *England Social Landlords*Scotland Social Landlords*Wales Social Landlords*Northern Ireland Social Landlords*All 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL's *http://www.tenantservicesauthority.org/ orhttp: NUSSL*http://www.ukmsl.com/client/nusconnect/ Public sector buying organisations: *http://www.hefce.ac.uk/unicoll/ *http://www.tuco.org/buy/clients); *SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; *APUC members see http://www.apuc-scot.ac.uk/home.htm; *NWUPC members see www.nwupc.ac.uk; *NEUPC members see http://neupg.procureweb.ac.uk/; *HEPCW members see http://hepcw.procureweb.ac.uk/; *LUPC members see http://www.lupc.ac.uk/; Academies; *Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPC*Other organisations: *All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;*The Agreement is also for use by but not limited to Crown Commercial Services;*This Agreement may also be used by other public bodies as defined by the European Union"
}