Vehicle Leasing & Associated Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029427-2025-12-01T16:48:04Z",
    "date": "2025-12-01T16:48:04Z",
    "ocid": "ocds-h6vhtk-029427",
    "description": "This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:236073)",
    "initiationType": "tender",
    "tender": {
        "id": "TS/05-21/VLAS",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Vehicle Leasing & Associated Services",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "50111100",
            "description": "Vehicle-fleet management services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of an outcomes focused service providing Care and Support at home or in the community, which will be delivered to Young people and Children",
        "value": {
            "amount": 5837000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Provision of an outcomes focused service providing Care and Support at home or in the community, which will be delivered to Young people and Children",
                "value": {
                    "amount": 5837000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "24 months"
                },
                "secondStage": {
                    "minimumCandidates": 31,
                    "maximumCandidates": 31
                },
                "selectionCriteria": {
                    "description": "ESPD"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Telematics",
                "description": "Lot 3 - This will include but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, --fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will be expected to cover the whole of the UK",
                "contractPeriod": {
                    "durationInDays": 1440
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85320000",
                        "description": "Social services"
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                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    },
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32441300",
                        "description": "Telematics system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64226000",
                        "description": "Telematics services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "38112100",
                        "description": "Global navigation and positioning systems (GPS or equivalent)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-01-10T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2022-03-31T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 240
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1676",
            "name": "Clackmannanshire Council",
            "identifier": {
                "legalName": "Clackmannanshire Council"
            },
            "address": {
                "streetAddress": "Kilncraigs, Greenside Street",
                "locality": "Alloa",
                "region": "UKM72",
                "postalCode": "FK10 1EB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Louise Johnston",
                "telephone": "+44 1259450000",
                "email": "Procurement@clacks.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
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                "url": "http://www.clacks.gov.uk/business/corporateprocurementprocess/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00260",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5940",
            "name": "Alloa Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Alloa Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "47 Drysdale Street,",
                "locality": "Alloa",
                "postalCode": "FK10 1JA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1259722734"
            },
            "roles": [
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            "details": {
                "url": "http://www.clacks.gov.uk/business/corporateprocurementprocess/"
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        },
        {
            "id": "GB-FTS-844",
            "name": "Procurement for Housing",
            "identifier": {
                "legalName": "Procurement for Housing"
            },
            "address": {
                "streetAddress": "2 Olympic Way, Woolston Grange Avenue",
                "locality": "Birchwood, Warrington",
                "region": "UK",
                "postalCode": "WA2 0YL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8458645100",
                "email": "itaylor@pfh.co.uk",
                "faxNumber": "+44 8458645115"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.procurementforhousing.co.uk",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA26067"
            }
        },
        {
            "id": "GB-FTS-43270",
            "name": "Innovative Safety Systems",
            "identifier": {
                "legalName": "Innovative Safety Systems"
            },
            "address": {
                "streetAddress": "Unit 19 Keytec 7 Business Park",
                "locality": "pershore",
                "region": "UKG12",
                "postalCode": "wr10 2ta",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7769170527"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-43278",
            "name": "RAC Motoring Services",
            "identifier": {
                "legalName": "RAC Motoring Services"
            },
            "address": {
                "streetAddress": "RAC House, Brockhurst Crescent",
                "locality": "Walsall",
                "region": "UK",
                "postalCode": "WS5 4AW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7966601704"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-43279",
            "name": "Quartix Limited",
            "identifier": {
                "legalName": "Quartix Limited"
            },
            "address": {
                "streetAddress": "Chapel Offices, Park Street",
                "locality": "Newtown",
                "region": "UK",
                "postalCode": "SY16 1EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7826915219"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-43280",
            "name": "UK Telematics",
            "identifier": {
                "legalName": "UK Telematics"
            },
            "address": {
                "streetAddress": "Blackwood Business Park, Ash Road South, Wrexham Industrial Estate",
                "locality": "Wrexham",
                "region": "UKL13",
                "postalCode": "LL13 9UG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978665900"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-168038",
            "name": "Innovative Safety Systems Ltd",
            "identifier": {
                "legalName": "Innovative Safety Systems Ltd"
            },
            "address": {
                "streetAddress": "Unit 19 Keytec 7 Business Park",
                "locality": "pershore",
                "region": "UK",
                "postalCode": "wr10 2ta",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
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    ],
    "buyer": {
        "id": "GB-FTS-844",
        "name": "Procurement for Housing"
    },
    "links": [
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    "language": "en",
    "awards": [
        {
            "id": "002692-2022-2/6/1758-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "078643-2025-TS/05-21/VLAS-1",
            "relatedLots": [
                "3"
            ],
            "title": "Telematics",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-43270",
                    "name": "Innovative Safety Systems"
                },
                {
                    "id": "GB-FTS-43278",
                    "name": "RAC Motoring Services"
                },
                {
                    "id": "GB-FTS-43279",
                    "name": "Quartix Limited"
                },
                {
                    "id": "GB-FTS-43280",
                    "name": "UK Telematics"
                },
                {
                    "id": "GB-FTS-168038",
                    "name": "Innovative Safety Systems Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "078643-2025-TS/05-21/VLAS-1",
            "awardID": "078643-2025-TS/05-21/VLAS-1",
            "title": "Telematics",
            "status": "active",
            "value": {
                "amount": 50000000,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-01T00:00:00Z",
            "period": {
                "durationInDays": 360
            },
            "items": [
                {
                    "id": "3",
                    "title": "Telematics",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UK"
                        }
                    ],
                    "relatedLot": "3"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "To extend the Framework Agreements by 12-months",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money."
                }
            ]
        }
    ]
}