Hampshire Cluster Catering

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    "id": "ocds-h6vhtk-02945e-2021-02-19T09:08:03Z",
    "date": "2021-02-19T09:08:03Z",
    "ocid": "ocds-h6vhtk-02945e",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222035. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:222035)",
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        "id": "RM&C/2021/HPC/318",
        "legalBasis": {
            "id": "32014L0024",
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        "title": "Hampshire Cluster Catering",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
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        "mainProcurementCategory": "services",
        "description": "School Address St James' CofE Primary School Moorgreen Road, West End Southampton, Hampshire, SO30 3EG Fair Oak Infants School Botley Road, Fair Oak, Eastleigh, Hampshire, SO50 7AN The Crescent Primary School Toynbee Road, Eastleigh, Hampshire, SO50 9DH Freegrounds Infant School Hobb Lane, Hedge End, Southampton, Hampshire, SO30 0GG Freegrounds Junior School Hobb Lane, Hedge End, Southampton, Hampshire, SO30 0GG Colden Common Primary School Upper Moors Road, Brambridge, Colden Common, Eastleigh, Hampshire, SO50 6HW",
        "lotDetails": {
            "awardCriteriaDetails": "The schools will be able to award individually or in groups to any of the three shortlisted companies"
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            {
                "id": "1",
                "title": "St James C of E Primary School",
                "description": "Pupils Number Pupil Numbers: 599 - expected September 2021 KS1 253 KS2 346 Pricings/Sales Price UIFSM Entitled: 253 Uptake: 175 Value: 2.34 GBP FSM Entitled: 74 Uptake: 50 Value: 2.34 GBP Pupil Paid Meal Uptake: 131 Value: 2.50 GBP Staff Duty Meal N/A Staff Cash Meals No of Staff: 89 Uptake: 4 Value: 2.63 GBP + VAT 5% Sales over 12 months UIFSM Sales 74,213 GBP FSM Sales 16,373 GBP Pupil Paid Meal Sales 88,950 GBP Staff Duty Meal Sales N/A Staff Cash Sales 500 GBP Hospitality Sales N/A Lunch Service Times 11:30 - 13:30 Covid 11:45 - 13:00 pre Covid Current Contractor HC3S Specific Objectives High quality meals Local fresh ingredients School specific/tailored menu Help increase uptake of children's meals further Ensure meals are suitable to children with allergies Work with school to reduce waste",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
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            {
                "id": "2",
                "title": "Fair Oaks Infants School",
                "description": "Pupils Number Pupil Numbers: 430 (450 maximum) Reception 142 KS1 288 KS2 N/A Pricings/Sales Price UIFSM Entitled: 392 Uptake: 320 avg (approx. 75% uptake post Sept 20, based on limited data - this was closer to 79% pre-covd) Value: 2.34 GBP FSM Entitled: 38 Uptake: included above Value: 2.34 GBP Pupil Paid Meal N/A Breakfast Club Uptake: 68 Value: 1.30 GBP Staff Duty Meal N/A Staff Cash Meals No of Staff: 54 (38 FTE - excludes LSAs) Uptake: 5-6 avg Value: 2.34 GBP + VAT or 1.17 GBP + VAT if eating with children Sales over 12 months UIFSM Sales 142,272 GBP (320 avg x 190 days x 2.34 GBP) FSM Sales Included in the above Pupil Paid Meal Sales N/A Breakfast Club Sales 16,796 GBP (68 avg x 190 days x 1.30 GBP) Staff Duty Meal Sales N/A Staff Cash Sales 2,100 GBP (5-6 avg x 190 days) Hospitality Sales 300 GBP (inset days, etc) Service Times Breakfast Club: 07:30 - 08:55 Lunch: 11:45 - 13:00 Current Contractor Edwards & Ward Specific Objectives Local fresh ingredients School specific/tailored menu Work with school to reduce waste Help increase uptake of children's meals further Offering tasting options to parents and children Option for charging staff directly for staff meals",
                "contractPeriod": {
                    "durationInDays": 1800
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                "hasRenewal": true,
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            {
                "id": "3",
                "title": "The Crescent Primary School",
                "description": "Pupils Number Pupil Numbers: 614 KS1 258 KS2 356 Pricings/Sales Price UIFSM - based on one month (20 trading days) Entitled: 5160 Uptake: 3211 Value: 2.34 GBP FSM Entitled: 1320 Uptake: 939 Value: 2.34 GBP Pupil Paid Meal Uptake: 1452 Value: 2.50 GBP Staff Duty Meal Entitled: 2 (15 from September 2021) Uptake: 0 Value: 2.70 GBP Staff Cash Meals No of Staff: 90 Uptake: 40 Value: 2.70 GBP Sales over 12 months (Feb19 - Feb 20) UIFSM Sales 72,212 GBP FSM Sales 26,292 GBP Pupil Paid Meal Sales 36,590 GBP Staff Duty Meal Sales 0 GBP Staff Cash Sales 596 GBP Hospitality Sales We don't currently use HC3S for hospitality, but we would be interested in having the option of providing food at meetings, interviews, INSETs etc but we do not know how much this would cost. Lunch Service Times 11:45 - 13:25 (current hours) Current Contractor HC3S Specific Objectives To offer a more varied menu where weekly menus are not repetitive (e.g diverse options from different countries etc) To have better quality of meals provided Value for money - the food needs to be reflective of the cost per meal spend Improved customer service - regular contact with area manager to ensure and maintain good communication Greater flexibility from catering team in school To offer different serving times at lunchtimes, eg each year group has a 'sitting' for approx.. 30 minutes",
                "contractPeriod": {
                    "durationInDays": 1800
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                "hasRenewal": true,
                "renewal": {
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            {
                "id": "4",
                "title": "Freegrounds Infants School",
                "description": "Pupils Number Pupil Numbers: 245 EYFS 90 KS1 155 KS2 N/A Pricings/Sales Price UIFSM Entitled: 218 Uptake: 173 Value: 2.34 GBP FSM Entitled: 27 Uptake: 22 Value: 2.34 GBP Pupil Paid Meal N/A Staff Duty Meal N/A Staff Cash Meals No of Staff: 40 Uptake: 2 Value: 2.63 GBP Sales over 12 months UIFSM Sales 84,209 GBP FSM Sales 5,712 GBP Pupil Paid Meal Sales N/A Staff Duty Meal Sales N/A Staff Cash Sales 70 GBP Hospitality Sales N/A Lunch Service Times 12:10 - 13:10 Current Contractor HC3S Specific Objectives To provide good quality, home cooked, nutritional food for children Ensure bread and a salad bar are available to all children to supplement their meal Work with the school to provide themed day menus linked to special celebrations (Christmas, Easter, Shrove Tuesday, Book Day etc.) To ensure as many as the ingredients used each meal time are fresh and where possible locally produced Provide where necessary special menus for children with different allergies and intolerances and those who are not able to eat particular food for religious reasons Ensure there is variety in the selection of dishes provided so children can try food that may be new to them or different alongside food that is more familiar",
                "contractPeriod": {
                    "durationInDays": 1800
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                "status": "active"
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            {
                "id": "5",
                "title": "Freegrounds Junior School",
                "description": "Pupils Number Pupil Numbers: 360 Year 3 90 Year 4 90 Year 5 90 Year 6 90 Pricings/Sales Price FSM Entitled: 41 Uptake: 32 Value: 2.34 GBP Pupil Paid Meal Entitled: 319 Uptake: 130 Value: 2.34 GBP Staff Duty Meal Entitled: 2 Uptake: 2 Value: 2.63 GBP Staff Cash Meals No of Staff: 43 Uptake: 1 Value: 2.63 GBP Sales over 12 months FSM Sales 21,000 GBP Pupil Paid Meal Sales 51,000 GBP Staff Duty Meal Sales 800 GBP Staff Cash Sales 454 GBP Hospitality Sales N/A Lunch Service Times 12:05 - 13:00 Plus tuck shop at break time The tuck shop is run daily at break time (11:00) the food is supplied by HC3S. We charge 30p per item, the children pay on the day and the money goes straight to HC3S and is banked by them. The tuck shop food is a healthy snack of, for example, a baked cheese or plain bread roll, pizza slice, a piece of fruit or on Fridays an organic apple ice lolly. Since COVID we have not run the tuck shop for health and safety reasons. Current Contractor HC3S Specific Objectives Value for money without compromising on quality Appropriate portion size Accountability and quality of kitchen staff Engagement with pupils Freshness, variety of ingredients",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Three year fixed plus option for two further years"
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            {
                "id": "6",
                "title": "Colden Common Primary School",
                "description": "Pupils Number (census Jan 2021) Pupil Numbers: 403 (Numbers have been steadily increasing over recent years. School likely to increase to maximum capacity of 420 over contract term) Nursery 58 KS1 115 KS2 230 Pricings/Sales Price UIFSM Entitled: 167 Uptake: 129 Value: 2.34 GBP FSM Entitled: 29 Uptake: 26 Value: 2.34 GBP Pupil Paid Meal Uptake: 108 Value: 2.50 GBP Staff Duty Meal Entitled: 1 Uptake: 0 Value: 2.50 GBP Staff Cash Meals No of Staff: 45 Uptake: 2 Value: 2.50 GBP + VAT Sales 12 months to 29/2/2020 UIFSM Sales 50,940 GBP FSM Sales 3,226 GBP Pupil Paid Meal Sales 42,520 GBP Tuck Shop Sales 1,463 GBP Staff Duty Meal Sales 290 GBP Staff Cash Sales 0 GBP Hospitality Sales Previous costs included elsewhere in HC3S charges. Lunches provided for Inset days; rolls provided for staff for parents' evenings Lunch Service Times 11:40 - 13:20 during Covid measures/restrictions 11:45 - 13:00 is Usual (non Covid timings) Morning Break Tuck Shop (pre/post Covid): 10:35 - 10:50 Current Contractor HC3S Specific Objectives To provide nutritious, high quality and value for money meals using local and seasonal produce, according to what is in season To ensure children with allergies, food intolerances and religious reasons are catered for To work with the school to provide special menus for theme days and celebrations such as Christmas Salad bar, fresh fruit and bread supplement to menu to be provided daily. Packed lunches for when the school has trips and break snack options for KS2 pupils Work with the school's eco-conscious ethos to reduce waste and eliminate the use of single-use plastics",
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                },
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