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NICTS Office Cleaning Services

Department of Justice Courts and Tribunals Service

This public procurement record has 1 release in its history.

Award

19 Feb 2021 at 12:16

Award Notice
Summary of the contracting process

The procurement process involves the Department of Justice Courts and Tribunals Service acquiring office cleaning services for the Northern Ireland Courts and Tribunals Service (NICTS). The contract, valued at approximately £1.2 million, was awarded on 15 February 2021 and relates to an ongoing service across 24 locations, including courthouses and administrative sites, throughout Northern Ireland. The procurement method employed for this contract was a limited negotiated process, justified as a modification of an existing contract due to unforeseen circumstances stemming from the Covid-19 pandemic.

This opportunity presents businesses, especially those engaged in facilities management and cleaning services, with the potential for growth within the public sector. Given the extensive service requirements and the established network of locations, companies that are capable of providing reliable and compliant cleaning services are well-positioned to compete. It is crucial for prospective bidders to demonstrate their ability to maintain high standards of contract performance and adapt to evolving requirements, particularly in the context of pandemic-related challenges.

How relevant is this notice?

Notice Information

Notice Title

NICTS Office Cleaning Services

Notice Description

The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

Lot Information

Lot 1

The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of an existing contract, not for a new requirement. Additional information: This VEAT is for a modification of an existing contract, not for a new requirement.

Procurement Information

This modification request is being made due to the unforeseen circumstances in relation to the impact of Covid-19, using Regulation 72(1) of the Public Contract Regulations. Due to the current pandemic the contract end date to be modified by 1 year from 31 March 2022 to 31 March 2023. To initiate a procurement process in this climate, when there is so much uncertainty regarding availability of key staff would be a potential risk. The pandemic has had a detrimental impact on NICTS staff resources, and other users. NICTS present priority is to ensure business continuity and as such key individuals would be unable to participate in a new procurement process (development of requirements, tender evaluation etc.). It would also be difficult for NICTS to define and scope current/future requirements due to the ever changing way that courts business is currently being delivered and whether the current cleaning model would need to be retained if and when Covid related measures can be scaled back. It would also be beneficial to NICTS to ensure that the current service provider can build on the changes that have been implemented over the last year and NICTS would have concerns regarding the impact that changing service providers at this time could have in meeting the current standards expected by NICTS staff and court users.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029473
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003339-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,200,000 £1M-£10M

Notice Dates

Publication Date
19 Feb 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Feb 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Justice Courts and Tribunals Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLH East (England)
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

Information withheld for security reasons

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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