NICTS Office Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029473-2021-02-19T12:16:02Z",
    "date": "2021-02-19T12:16:02Z",
    "ocid": "ocds-h6vhtk-029473",
    "description": "Please note that information relating to contractors engaged by the Northern Ireland Department of Justice,and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be. threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future. proof. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that. stated.. The successful contractor's performance on this contract will be managed as per specification and regularlymonitored (see Procurement Guidance Note 01/12 Contract. Management: https://www.finance-ni.Gov.uk/sites/default/ files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF). Contractors not delivering on contract requirements is a serious matter. It means the public Purse is not. getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to. senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may. be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated.The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.",
    "initiationType": "tender",
    "tender": {
        "id": "CFT835036",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NICTS Office Cleaning Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.",
        "lots": [
            {
                "id": "1",
                "description": "The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of an existing contract, not for a new requirement. Additional information: This VEAT is for a modification of an existing contract, not for a new requirement.",
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without publication of a contract notice",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "The UK does not have any special review body with responsibility for appeal/mediation. procedures in public procurement competitions. Instead, any challenges are dealt with by. the High Court, Commercial Division, to. which proceedings may be issued regarding alleged. breaches of the Public Contracts Regulations 2015.",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_REPETITION_EXISTING",
                "description": "New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "This modification request is being made due to the unforeseen circumstances in relation to the impact of Covid-19, using Regulation 72(1) of the Public Contract Regulations. Due to the current pandemic the contract end date to be modified by 1 year from 31 March 2022 to 31 March 2023. To initiate a procurement process in this climate, when there is so much uncertainty regarding availability of key staff would be a potential risk. The pandemic has had a detrimental impact on NICTS staff resources, and other users. NICTS present priority is to ensure business continuity and as such key individuals would be unable to participate in a new procurement process (development of requirements, tender evaluation etc.). It would also be difficult for NICTS to define and scope current/future requirements due to the ever changing way that courts business is currently being delivered and whether the current cleaning model would need to be retained if and when Covid related measures can be scaled back. It would also be beneficial to NICTS to ensure that the current service provider can build on the changes that have been implemented over the last year and NICTS would have concerns regarding the impact that changing service providers at this time could have in meeting the current standards expected by NICTS staff and court users."
    },
    "awards": [
        {
            "id": "003339-2021-1",
            "relatedLots": [
                "1"
            ],
            "title": "DoJ NICTS Office Cleaning for Northern Ireland Courts and Tribunal Service (NICTS)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-3219",
                    "name": "Information withheld for security reasons"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-6121",
            "name": "Department of Justice Courts and Tribunals Service",
            "identifier": {
                "legalName": "Department of Justice Courts and Tribunals Service"
            },
            "address": {
                "streetAddress": "c/o Construction Procurement Delivery, Clare House, 303 Airport Road West",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "justice.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.justice-ni.gov.uk/topics/courts-and-tribunals",
                "buyerProfile": "https://www.finance-ni.gov.uk/topics/procurement",
                "classifications": [
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                        "id": "BODY_PUBLIC",
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                    {
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                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3219",
            "name": "Information withheld for security reasons",
            "identifier": {
                "legalName": "Information withheld for security reasons"
            },
            "address": {
                "locality": "Information withheld for security reasons",
                "region": "UKH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "justice.cpd@finance-ni.gov.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-3220",
            "name": "See VI.4.3 / Review procedure",
            "identifier": {
                "legalName": "See VI.4.3 / Review procedure"
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            "address": {
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                "countryName": "United Kingdom"
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    ],
    "buyer": {
        "id": "GB-FTS-6121",
        "name": "Department of Justice Courts and Tribunals Service"
    },
    "contracts": [
        {
            "id": "003339-2021-1",
            "awardID": "003339-2021-1",
            "title": "DoJ NICTS Office Cleaning for Northern Ireland Courts and Tribunal Service (NICTS)",
            "status": "active",
            "value": {
                "amount": 1200000,
                "currency": "GBP"
            },
            "dateSigned": "2021-02-15T00:00:00Z"
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:001792-2018:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}