Notice Information
Notice Title
Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)
Notice Description
The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.
Lot Information
Computer Aided Facilities Management (CAFM)
To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service
Renewal: Option of 2 years extension
Safety Management System (SMS)To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the 'user experience' and the quality of the general standards of safety management.
Renewal: 2 years renewal
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-029615
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/020625-2022
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
71 - Architectural, construction, engineering and inspection services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48420000 - Facilities management software package and software package suite
48421000 - Facilities management software package
71317200 - Health and safety services
72253000 - Helpdesk and support services
Notice Value(s)
- Tender Value
- £410,000 £100K-£500K
- Lots Value
- £410,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £415,253 £100K-£500K
Notice Dates
- Publication Date
- 28 Jul 20223 years ago
- Submission Deadline
- 31 Jan 2022Expired
- Future Notice Date
- 20 Apr 2021Expired
- Award Date
- 24 Jul 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE
- Contact Name
- Paul Pester
- Contact Email
- paul.pester@lshtm.ac.uk
- Contact Phone
- +44 02079272471
Buyer Location
- Locality
- LONDON
- Postcode
- WC1E 7HT
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI36 Camden
- Delivery Location
- TLI31 Camden and City of London
-
- Local Authority
- Camden
- Electoral Ward
- Bloomsbury
- Westminster Constituency
- Holborn and St Pancras
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-029615-2022-07-28T13:28:17+01:00",
"date": "2022-07-28T13:28:17+01:00",
"ocid": "ocds-h6vhtk-029615",
"description": "To register your interest in this opportunity please use this link https://lupc.bravosolution.co.uk/go/295217560177B5DD944F",
"initiationType": "tender",
"tender": {
"id": "LSHTM-2021-01",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48420000",
"description": "Facilities management software package and software package suite"
},
"mainProcurementCategory": "goods",
"description": "The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.",
"value": {
"amount": 410000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service",
"status": "cancelled",
"title": "Computer Aided Facilities Management (CAFM)",
"value": {
"amount": 310000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "Option of 2 years extension"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"name": "Business Requirements",
"type": "quality",
"description": "30"
},
{
"name": "PM Requirements",
"type": "quality",
"description": "20"
},
{
"name": "IT Requirements",
"type": "quality",
"description": "20"
},
{
"type": "price",
"description": "30"
}
]
}
},
{
"id": "2",
"title": "Safety Management System (SMS)",
"description": "To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the 'user experience' and the quality of the general standards of safety management.",
"value": {
"amount": 100000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "2 years renewal"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Business Requirements",
"type": "quality",
"description": "30"
},
{
"name": "PM Requirements",
"type": "quality",
"description": "20"
},
{
"name": "IT Requirements",
"type": "quality",
"description": "20"
},
{
"type": "price",
"description": "30"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48421000",
"description": "Facilities management software package"
},
{
"scheme": "CPV",
"id": "72253000",
"description": "Helpdesk and support services"
}
],
"deliveryAddresses": [
{
"region": "UKI31"
},
{
"region": "UKI31"
},
{
"region": "UKI31"
}
],
"relatedLot": "1",
"deliveryLocation": {
"description": "Keppel Street, London, WC1E 7HT"
}
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "71317200",
"description": "Health and safety services"
},
{
"scheme": "CPV",
"id": "72253000",
"description": "Helpdesk and support services"
}
],
"deliveryAddresses": [
{
"region": "UKI31"
},
{
"region": "UKI31"
}
],
"deliveryLocation": {
"description": "Keppel Street, London, WC1E 7HT"
},
"relatedLot": "2"
}
],
"communication": {
"futureNoticeDate": "2021-04-21T00:00:00+01:00"
},
"coveredBy": [
"GPA"
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2022-01-31T13:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"awardPeriod": {
"startDate": "2022-01-31T13:00:00Z"
},
"bidOpening": {
"date": "2022-01-31T13:00:00Z"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-3611",
"name": "London School of Hygiene & Tropical Medicine",
"identifier": {
"legalName": "London School of Hygiene & Tropical Medicine"
},
"address": {
"streetAddress": "Keppel Street",
"locality": "London",
"region": "UKI31",
"postalCode": "WC1E 7HT",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "procurement@lshtm.ac.uk"
},
"roles": [
"reviewContactPoint"
],
"details": {
"url": "https://lupc.bravosolution.co.uk/go/295217560177B5DD944F",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"description": "University"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-33357",
"name": "London School of Hygiene & Tropical Medicine",
"identifier": {
"legalName": "London School of Hygiene & Tropical Medicine",
"id": "RC000330"
},
"address": {
"streetAddress": "Keppel Street,",
"locality": "London",
"region": "UKI31",
"postalCode": "WC1E 7HT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Paul Pester",
"telephone": "+44 02079272471",
"email": "paul.pester@lshtm.ac.uk",
"url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.lshtm.ac.uk",
"buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-4330",
"name": "The Royal Courts of Justice",
"identifier": {
"legalName": "The Royal Courts of Justice"
},
"address": {
"streetAddress": "The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-60088",
"name": "Planon Ltd",
"identifier": {
"legalName": "Planon Ltd",
"id": "3752925"
},
"address": {
"streetAddress": "1st floor, Victoria House, 125 Queen's Rd",
"locality": "Brighton",
"region": "UK",
"postalCode": "BN1 3WB",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "robert.williams@planonsoftware.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-33357",
"name": "London School of Hygiene & Tropical Medicine"
},
"language": "en",
"awards": [
{
"id": "020625-2022-1-1",
"title": "Computer Aided Facilities Management (CAFM)",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-60088",
"name": "Planon Ltd"
}
]
},
{
"id": "020625-2022-2-2",
"title": "Safety Management System (SMS)",
"status": "unsuccessful",
"statusDetails": "unsuccessful"
}
],
"contracts": [
{
"id": "020625-2022-1-1",
"awardID": "020625-2022-1-1",
"title": "Computer Aided Facilities Management (CAFM)",
"status": "active",
"value": {
"amount": 415253,
"currency": "GBP"
},
"dateSigned": "2022-07-25T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3
},
{
"id": "2",
"measure": "electronicBids",
"value": 3
}
]
}
}