Award

FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

WEST MIDLANDS FIRE AND RESCUE AUTHORITY

This public procurement record has 2 releases in its history.

Award

17 Aug 2021 at 09:08

Tender

25 Feb 2021 at 14:35

Summary of the contracting process

The procurement process pertains to the "Firefighter Pensions Administration System" managed by the West Midlands Fire and Rescue Authority, classified under the business transaction and personal business software package category. This tender is currently in the active stage and has a total contract value of £920,000. It is set to commence by 5 November 2021, with a potential duration of five years and options for five additional one-year extensions. The procurement method employed is the open procedure, allowing for broad participation.

This tender offers significant opportunities for businesses, particularly those specialising in software solutions and support services, to engage with public sector contracts. Companies capable of providing a standard off-the-shelf solution that aligns with the Firefighter Pensions Administration System requirements, especially those experienced in Software as a Service (SaaS) models, will be well-suited to compete. The weighting for quality, social value, and price in the award criteria indicates a balanced approach that highlights opportunities for diverse businesses to demonstrate their capabilities and add value.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

Notice Description

This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.

Lot Information

Lot 1

West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members. The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team. The software for the current system is licenced to the Authority and runs on the Authority's internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery. This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.

Options: One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution. The contract is award for 5 years with options to extend for a further 5 years

Renewal: Contract will be re-tendered prior to end date

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029645
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020030-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48400000 - Business transaction and personal business software package

72261000 - Software support services

Notice Value(s)

Tender Value
£920,000 £500K-£1M
Lots Value
£920,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£912,000 £500K-£1M

Notice Dates

Publication Date
17 Aug 20214 years ago
Submission Deadline
31 Mar 2021Expired
Future Notice Date
Not specified
Award Date
8 Jul 20214 years ago
Contract Period
5 Nov 2021 - 4 Nov 2026 Over 5 years
Recurrence
9 years

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS FIRE AND RESCUE AUTHORITY
Contact Name
Jacky Perkins
Contact Email
jackie.perkins@wmfs.net
Contact Phone
+44 1213806176

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham

Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

HEYWOOD

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-029645-2021-08-17T10:08:32+01:00",
    "date": "2021-08-17T10:08:32+01:00",
    "ocid": "ocds-h6vhtk-029645",
    "initiationType": "tender",
    "tender": {
        "id": "C003112",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48400000",
            "description": "Business transaction and personal business software package"
        },
        "mainProcurementCategory": "goods",
        "description": "This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.",
        "value": {
            "amount": 920000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members. The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team. The software for the current system is licenced to the Authority and runs on the Authority's internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery. This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "45%"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "50%"
                        }
                    ]
                },
                "value": {
                    "amount": 920000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2021-11-05T00:00:00Z",
                    "endDate": "2026-11-04T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract will be re-tendered prior to end date"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution. The contract is award for 5 years with options to extend for a further 5 years"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72261000",
                        "description": "Software support services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG31"
                    },
                    {
                        "region": "UKG31"
                    }
                ],
                "deliveryLocation": {
                    "description": "Birmingham"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-03-31T16:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-06-30T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2021-03-31T16:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-03-31T16:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed"
        },
        "recurrence": {
            "description": "9 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-6802",
            "name": "West Midlands Fire and Rescue Authority",
            "identifier": {
                "legalName": "West Midlands Fire and Rescue Authority",
                "id": "VAT No. 281 2856 47"
            },
            "address": {
                "streetAddress": "99 Vauxhall Road, Nechells",
                "locality": "Birmingham",
                "region": "UKG3",
                "postalCode": "B7 4HW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jacky Perkins",
                "telephone": "+44 1213806176",
                "email": "Jackie.perkins@wmfs.net",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.wmfs.net",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AGENCY",
                        "description": "Regional or local agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-92",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-25742",
            "name": "Heywood Ltd",
            "identifier": {
                "legalName": "Heywood Ltd",
                "id": "04161207"
            },
            "address": {
                "streetAddress": "Hamilton House, Church St",
                "locality": "Altrincham",
                "region": "UKD6",
                "postalCode": "WA14 4DR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6802",
        "name": "West Midlands Fire and Rescue Authority"
    },
    "language": "en",
    "awards": [
        {
            "id": "020030-2021-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-25742",
                    "name": "Heywood Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "020030-2021-1-1",
            "awardID": "020030-2021-1-1",
            "title": "FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM",
            "status": "active",
            "value": {
                "amount": 912000,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-09T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}