PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning

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    "id": "ocds-h6vhtk-029736-2021-07-27T18:14:20+01:00",
    "date": "2021-07-27T18:14:20+01:00",
    "ocid": "ocds-h6vhtk-029736",
    "initiationType": "tender",
    "tender": {
        "id": "PS/20/07",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PS/20/07 Rural Grass Cutting & Urban Herbicide Application including Litter Picking & Gully Cleaning",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking. The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
        "amendments": [
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                            "date": "2021-04-02T12:00:00+01:00"
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                            "date": "2021-04-06T12:00:00+01:00"
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                            "section": "IV.2.2",
                            "label": "Time limit"
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                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
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                ],
                "description": "To allow for Easter weekend."
            }
        ],
        "status": "active",
        "lots": [
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                "id": "1",
                "description": "The Contract requires the successful tenderer to carry out all rural grass cutting, urban herbicide application, litter picking and gully cleaning (gully cleaning at specific locations only) as set out in the Specification Schedules throughout the East Ayrshire Council Area. Also included in the Contract is the requirement for litter picking in advance of grass cutting operations (both summer and autumn) on routes as detailed in the Specification Schedules The cleaning of the gullies along the route of the A71 dual carriageway between Corsehill - Moorfield - Bellfield Interchanges is also included in the contract. These should be cleaned once, either during the summer or autumn grass cutting operations at the choice of the successful Contractor. The successful Contractor will also be requested from time to time to carry out some additional work in the form of scrub clearance, minor tree felling and the cutting of areas of grass not included in the schedules. The will be paid at the rates stated in the Bill of Quantities included in the Contract Documents. This work will be required throughout the Ayrshire Roads Alliance area in both South Ayrshire and East Ayrshire Council areas.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Method Statement",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Programme",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "80"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract allows for any associated services to be undertaken through out the life of the contract at agreed rates."
                },
                "status": "active",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is for 2 years initially with the option to extend annually for a further 3 years at the sole discretion of East Ayrshire Council."
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                        "description": "Verge maintenance work"
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                    {
                        "scheme": "CPV",
                        "id": "90511300",
                        "description": "Litter collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314100",
                        "description": "Grassing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90641000",
                        "description": "Gully cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Ayrshire however some adhoc services may be required from time to time in South Ayrshire."
                },
                "relatedLot": "1"
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        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "submissionMethod": [
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required, is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question?",
                    "appliesTo": [
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                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to provide their \"general\" yearly turnover for the last 3 years: 2020, 2019, 2018 In addition, East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Experian) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.",
                    "minimum": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10million GBP http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = 5million GBP Motor Vehicle Insurance",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide 2 examples of similar services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice. The works must be of a similar value, size and scope. Bidders must provide contact details of referees for the 2 experience examples. Referees may be contacted to discuss the services and the performance of the contractor. Any contractor which fails to have performed satisfactorily in each of the 2 experience projects may be excluded from the tender process. Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: All operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike/tractor applications. The contractor should also hold a BASIS certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.",
                    "minimum": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). Health & Safety Procedures - See attached guidance in Technical Envelope. Environmental Management Standards 1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. A Environmental management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract. The Environmental manual must include documented procedures for; - ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment; - providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; - checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals; - dealing with waste (e.g. waste management plans, waste segregation, recycling etc.); - ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain. Bidders must allow for welfare facilities and follow all Scottish Government guidance on Covid-19.",
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        },
        "contractTerms": {
            "performanceTerms": "As per the ITT documents - see Appendix A Contract Management Information.",
            "hasElectronicOrdering": true,
            "hasElectronicPayment": true
        },
        "otherRequirements": {
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        "tenderPeriod": {
            "endDate": "2021-04-02T12:00:00+01:00"
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            "bidValidityPeriod": {
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        "bidOpening": {
            "date": "2021-04-02T12:00:00+01:00"
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        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-2556",
            "name": "East Ayrshire Council",
            "identifier": {
                "legalName": "East Ayrshire Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement Team, London Road HQ",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7BU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Lisa Sneddon",
                "telephone": "+44 1563576183",
                "email": "procurement@east-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
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        {
            "id": "GB-FTS-20101",
            "name": "William Owen and Son",
            "identifier": {
                "legalName": "William Owen and Son"
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            "address": {
                "streetAddress": "Muirpark Farm, Stirling",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK7 9QS",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+44 1786818861"
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            "details": {
                "scale": "sme"
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        {
            "id": "GB-FTS-4006",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
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            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED",
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    "buyer": {
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        "name": "East Ayrshire Council"
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    "language": "en",
    "description": "All responses must be uploaded in PCS-T. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18052. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Mandatory Community Benefits will be evaluated on a pass/fail basis. (SC Ref:645888)",
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