Fall Protection Inspections, Equipment Servicing, Maintenance and Training

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    "date": "2021-09-07T12:35:55+01:00",
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        "id": "2020UoS-0085",
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            "id": "32014L0024",
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        "title": "Fall Protection Inspections, Equipment Servicing, Maintenance and Training",
        "classification": {
            "scheme": "CPV",
            "id": "71631300",
            "description": "Technical building-inspection services"
        },
        "mainProcurementCategory": "services",
        "description": "The University looked to appoint suitably experienced and qualified contractors to fulfil it's requirements for inspections, equipment servicing, maintenance and training. The University's fall protection systems are located at the University of Southampton's campuses, Halls of Residence and other nearby satellite sites where Estates and Facilities are responsible for the maintenance of buildings.",
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        "status": "complete",
        "value": {
            "amount": 300000,
            "currency": "GBP"
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                "description": "Inspection Services - A recommendation with regards to the frequency of inspections will be required for all equipment and buildings as listed in section 3.1 of the specification. This should take into account legislation, equipment type, frequency of use as well as environmental conditions and should include a statement that periodic inspections should be carried out a least every 12 months. Interim inspections might be needed between detailed inspections where the risk assessment has identified a hazard that could cause significant deterioration in the equipment, for example paint, chemicals or acidic or alkaline environments. Installation works - The successful tenderer will be required, upon request, to carry out installation works to buildings and roof's, upon completion of the surveying and inspection phase. Proposed installations must be communicated to the University via the appointed contract administrator and agreement must be made between the two parties before any works are to commence and a purchase order is raised. All installation works carried out must adhere to relevant regulatory and legislative requirements as detailed in section 5.2 of the specification. Maintenance - The successful tenderer will be required to maintain workplace equipment, devices and systems as per the applicable regulatory and legislative requirements set out in section 5.2 of the specicification. Any items that are past their usable lifecycle should be reported to the relevant University representative and/or contract administrator. Agreement must be made between the two parties before any replacement items are purchased and charged to the University. Training - The successful tenderer will be able to deliver fall protection system and personal protection equipment training for new recruits and refresher training for existing staff. This should be in line with University training policies which require training updates on a 2-yearly basis. Any course provided must cover the following aspects of Working at Height and use of fall protection equipment: * Falls from Height Overview. * Working at Height Legislation. * Harness Awareness Training * Overview of Fall Protection Systems installed at University buildings. * Overview of Fall Protection equipment supplied for use with Fall Protection Systems installed at University buildings. * Fall protection systems and personal protective equipment user instruction requirements. * Inspection techniques for personal protective equipment. * Suspension Syncope and Rescue. * Practical use of University fall protection systems and PPE including correct us of all travelling devices issued for use with University fall protection systems. * On completion of the course, certification must be provided to each attendee to indicate that they have undertaken the course and been judged competent in all areas. * Permit Authorisation training for line managers who control working at height activities",
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                    "durationInDays": 1800
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                        "description": "Fencing, railing and safety equipment installation work"
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                    "description": "University of Southampton main Highfield campus and surrounding satellite campuses in the local area."
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                    "type": "suitability",
                    "description": "Due to the technical nature of this procurement, it is anticipated that the successful tenderer will meet the statutory requirements to operate safely within the industry and will be suitably affiliated to the relevant trade registers and professional body(s).",
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                {
                    "type": "technical",
                    "description": "* BS 7883 2019 Personal fall protection equipment, Anchor systems, System design, installation and inspection updated primary code of practice * Work at Height Regulations 2005 * Competence - Regulation 5 * Inspection of Work Equipment- Regulation 12 * Duties of Persons at Work - Regulation 14 * Requirements for Personal Fall Protection Systems - Schedule 5 * BS EN 7883:2005 Code of practice for the design, selection, installation, use and maintenance of anchor devices conforming to BS EN 795 2012 * BS EN 365: 2004 Personal protective equipment against falls from a height * General requirements for instructions for use, maintenance, periodic examination, repair, marking and packaging * Provision and Use of Work Equipment Regulations (PUWER) * Maintenance - Regulation 5 * Inspection - Regulation 6 * Information and Instructions - Regulation 8 * Training - Regulation 9 * Personal Protective Equipment at Work Regulations 1992 (as amended) * Compatibility of Personal Protective Equipment - Regulation 5 * Maintenance and replacement of personal protective equipment - Regulation 7 * Information, instruction, and training - Regulation 9 * Workplace (Health, Safety and Welfare) Regulations 1992 * Maintenance of workplace, and of equipment, devices, and systems - Regulation 5 * LOLER 1998 Regulations require abseiling equipment to be inspected on a 6-monthly basis. * BS EN 363:2008 Personal fall protection equipment. Personal fall protection systems * BS 8437:2005+A1:2012 Code of practice for selection, use and maintenance of personal fall protection systems and equipment for use in the workplace * BS 8454:2006 Code of practice for the delivery of training and education for work at height and rescue * BS 7985:2013 Code of Practice for the use of rope access methods for industrial purpose * BS EN 361:2002 Personal protective equipment against falls from a height. Full body harnesses * PUWER 1998 regulations * BS 4211:2005& A1:2008 (specification for permanently fixed ladders) * BS 5395-3:1985 (Code of Practice for the design of industrial type stairs, permanent ladders and walkways); * BS EN 14122 (Safety of machinery. Permanent means of access to machinery. Working platforms and walkways); * HSE INDG Inspecting fall arrest equipment * EN 365 2004 - Individual competence for the carry out of inspections.",
                    "minimum": "The University has risk assessed the insurance requirements for this procurement and has deemed that the following levels of insurance are required: Public Liability - PS10 million Product Liability - PS10 million Employers' Liability - PS10 million Professional Indemnity - PS5 million The stated levels of insurance are a mandatory requirement of this procurement. The University reserves the right to exclude a Tenderer who does not hold or is not willing to hold the minimum levels of insurance.",
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            "name": "UNIVERSITY OF SOUTHAMPTON",
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                "postalCode": "SO17 1BJ",
                "countryName": "United Kingdom"
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            "name": "UNIVERSITY OF SOUTHAMPTON",
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    "description": "E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.",
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