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YPO - 001082 Product Information Management System (PIM) and Related Services

YPO

This public procurement record has 5 releases in its history.

Award

19 Apr 2022 at 11:10

Award Notice
Tender

18 Nov 2021 at 18:05

Tender Notice
TenderUpdate

19 Oct 2021 at 09:31

Tender Notice
Tender

18 Oct 2021 at 16:51

Tender Notice
Planning

22 Apr 2021 at 11:18

Planning Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation (YPO) is engaging in a public procurement process for a Product Information Management System (PIM) and related services, classified under goods in the software package and information systems industry. The tender is currently in the award stage, with a contract value of £800,000, and is set to cover a period from 28 March 2022 to 7 April 2026, with options for extensions up to 2032. Businesses should note that a standstill period of at least 10 calendar days following the award notification allows unsuccessful bidders to challenge the decision before the contract is finalised.

This tender represents a significant opportunity for businesses, particularly those specializing in software as a service (SaaS) and related services. Companies with expertise in product information management, customer service solutions, and enterprise software solutions will be well-suited to compete for this contract. With the potential for a long-term partnership spanning up to 10 years, businesses that can demonstrate quality, customer service excellence, and sustainability practices may find themselves in a strong position to win this contract.

How relevant is this notice?

Notice Information

Notice Title

YPO - 001082 Product Information Management System (PIM) and Related Services

Notice Description

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.

Lot Information

Lot 1

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue. Specific requirements are set out in detail within the tender appendices, "Specification" and "System Requirements" which can be accessed for free through our e-tendering system and searching for the opportunity, "YPO - 001082 Product Information Management System (PIM) and Related Services"

Options: The Contract will cover the period from 8th April 2022 to 7th April 2026 with three options to extend for an additional 24 months respectively. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 8th April 2022 to 7th April 2032 (subject to an annual review, incorporating price negotiations and KPI performance.)

Renewal: Renewal if required will commence within a year before the Contract End Date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a908
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010178-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48200000 - Networking, Internet and intranet software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48480000 - Sales, marketing and business intelligence software package

48610000 - Database systems

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
19 Apr 20224 years ago
Submission Deadline
5 Jan 2022Expired
Future Notice Date
31 May 2021Expired
Award Date
28 Mar 20224 years ago
Contract Period
21 Mar 2022 - 20 Mar 2032 Over 5 years
Recurrence
This procurement may need to be repeated before its final contract end date dependent on YPO requirements at that ti

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Additional Buyers

Yorkshire Purchasing Organisation

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

Agility Multichannel Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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