Award

Tender for the Provision of a Schools Management Information System

ACADEMIES ENTERPRISE TRUST

This public procurement record has 2 releases in its history.

Award

23 Aug 2021 at 10:45

Tender

26 Apr 2021 at 07:55

Summary of the contracting process

Academies Enterprise Trust, located in London, is conducting a procurement process titled "Tender for the Provision of a Schools Management Information System." This active tender falls under the educational software development services category, with a total value of £20,000,000. The procurement method is open, allowing for a wide range of suppliers to submit their proposals. The tender period is set to conclude on 7th June 2021, with a service implementation deadline prior to 1st April 2022 for 57 academies spread across England and Wales. A Supplier Briefing Event is scheduled for 7th May 2021, providing potential bidders with crucial information about the requirements.

This tender represents a significant opportunity for businesses specialising in educational software services, cloud-based solutions, and IT support services. Companies that can deliver robust, scalable management information systems that meet the unique needs of multi-academy trusts would be particularly well-suited to compete. Given that the successful supplier will undertake not just software provision but also integration, training, and ongoing support, businesses with experience in educational technology and project management in the public sector may find this an advantageous avenue for growth and collaboration.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Tender for the Provision of a Schools Management Information System

Notice Description

AET is a multi academy trust comprising of 57 academies with a mixture of primary, secondary and special schools. We are seeking a supplier to provide a hosted cloud based Schools Management Information System for all our academies. The MIS will be accessed over the internet and hosted in the cloud with the service provider providing the hosting, MIS solution, helpdesk support and maintenance. The successful tenderer will be required to undertake the implementation of the new solution to all 57 academies plus our head office team prior to the system going live as the sole solution within the trust from 1 April 2022. Full tender documentation including specification can be downloaded from www.mytenders.co.uk at no cost. Perspective bidders are invited to a Supplier Briefing Event on 7 May 2021 commencing at 12.30pm BST. This event will be held virtually and further details are within the tender documentation.

Lot Information

Lot 1

The Trust is seeking to procure a software as a service based Schools Management Information System for our current 57 academies. Our total number of academies comprises of primary, secondary and special schools and we are looking to procure a single MIS solution for all academies along with use at our head office by our Business Intelligence team. The product must be capable of supporting the operational, educational and administrative needs of our academies across the three phases of the education sector in a single solution. The successful supplier will be responsible for the implementation of the system in the 6 month period prior to the go live date of this contract (from September 2021 to 31 March 2022) including but not limited to the migration of data from our current MIS systems including all historical pupil data, training, programme management, configuration, integration with third party software and the Trust's Data Lake, customisation, support and documentation as well as for all the provision of all services during the duration of the contract including but not limited to hosting, software, helpdesk support, product development in line with Trust and regulatory requirements and ongoing training. A detailed specification is included within the tender documentation. A supplier briefing event is to be held on 7 May 2021 from 12.30 BST and details are included within the tender documentation. This event will be held virtually and recorded and made available to all tenderers after the event.

Renewal: The contract is initially for a period of 3 years from 1 April 2022 with the option to extend for up to a further 2 years on either a 1+1 year basis or a 2 year basis

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a9ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020602-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

80 - Education and training services


CPV Codes

72200000 - Software programming and consultancy services

72212190 - Educational software development services

72300000 - Data services

72600000 - Computer support and consultancy services

80100000 - Primary education services

80200000 - Secondary education services

80340000 - Special education services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20214 years ago
Submission Deadline
7 Jun 2021Expired
Future Notice Date
Not specified
Award Date
23 Aug 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Yes - if the tender extension option is taken up then the next tender will be issued in 2025 or 2026 depending on the length of extension option. If the extension option is not taken up then the next tender will be issued in 2024

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ACADEMIES ENTERPRISE TRUST
Contact Name
Clive Hammond
Contact Email
chammond@academiesenterprisetrust.org
Contact Phone
+44 7900827152

Buyer Location

Locality
LONDON
Postcode
NW1 1UB
Post Town
North West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLC North East (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLJ3 Hampshire and Isle of Wight, TLJ4 Kent, TLK South West (England), TLL Wales

Local Authority
Camden
Electoral Ward
St Pancras & Somers Town
Westminster Constituency
Holborn and St Pancras

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02a9ee-2021-08-23T11:45:04+01:00",
    "date": "2021-08-23T11:45:04+01:00",
    "ocid": "ocds-h6vhtk-02a9ee",
    "description": "(MT Ref:223744)",
    "initiationType": "tender",
    "tender": {
        "id": "T164/2021",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tender for the Provision of a Schools Management Information System",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "72212190",
            "description": "Educational software development services"
        },
        "mainProcurementCategory": "services",
        "description": "AET is a multi academy trust comprising of 57 academies with a mixture of primary, secondary and special schools. We are seeking a supplier to provide a hosted cloud based Schools Management Information System for all our academies. The MIS will be accessed over the internet and hosted in the cloud with the service provider providing the hosting, MIS solution, helpdesk support and maintenance. The successful tenderer will be required to undertake the implementation of the new solution to all 57 academies plus our head office team prior to the system going live as the sole solution within the trust from 1 April 2022. Full tender documentation including specification can be downloaded from www.mytenders.co.uk at no cost. Perspective bidders are invited to a Supplier Briefing Event on 7 May 2021 commencing at 12.30pm BST. This event will be held virtually and further details are within the tender documentation.",
        "value": {
            "amount": 20000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Trust is seeking to procure a software as a service based Schools Management Information System for our current 57 academies. Our total number of academies comprises of primary, secondary and special schools and we are looking to procure a single MIS solution for all academies along with use at our head office by our Business Intelligence team. The product must be capable of supporting the operational, educational and administrative needs of our academies across the three phases of the education sector in a single solution. The successful supplier will be responsible for the implementation of the system in the 6 month period prior to the go live date of this contract (from September 2021 to 31 March 2022) including but not limited to the migration of data from our current MIS systems including all historical pupil data, training, programme management, configuration, integration with third party software and the Trust's Data Lake, customisation, support and documentation as well as for all the provision of all services during the duration of the contract including but not limited to hosting, software, helpdesk support, product development in line with Trust and regulatory requirements and ongoing training. A detailed specification is included within the tender documentation. A supplier briefing event is to be held on 7 May 2021 from 12.30 BST and details are included within the tender documentation. This event will be held virtually and recorded and made available to all tenderers after the event.",
                "value": {
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is initially for a period of 3 years from 1 April 2022 with the option to extend for up to a further 2 years on either a 1+1 year basis or a 2 year basis"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "as per procurement documents",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "type": "price",
                            "description": "0"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72200000",
                        "description": "Software programming and consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72300000",
                        "description": "Data services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72600000",
                        "description": "Computer support and consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80100000",
                        "description": "Primary education services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80200000",
                        "description": "Secondary education services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80340000",
                        "description": "Special education services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKF"
                    },
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ3"
                    },
                    {
                        "region": "UKJ4"
                    },
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKC"
                    },
                    {
                        "region": "UKE"
                    },
                    {
                        "region": "UKF"
                    },
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ3"
                    },
                    {
                        "region": "UKJ4"
                    },
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "the trust head office is in London and our 57 current academies are spread across England and Wales"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.mytenders.co.uk",
        "communication": {
            "atypicalToolUrl": "http://www.mytenders.co.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-06-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "awardPeriod": {
            "startDate": "2021-06-07T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-06-07T12:00:00+01:00",
            "address": {
                "streetAddress": "Tenders will be held in the mytenders.co.uk portal and opened electronically"
            },
            "description": "The Head of Procurement will open the tenders through the www.mytenders.co.uk portal"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Yes - if the tender extension option is taken up then the next tender will be issued in 2025 or 2026 depending on the length of extension option. If the extension option is not taken up then the next tender will be issued in 2024"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4004",
            "name": "Academies Enterprise Trust",
            "identifier": {
                "legalName": "Academies Enterprise Trust"
            },
            "address": {
                "streetAddress": "183 Eversholt Street, London",
                "locality": "London",
                "region": "UKI",
                "postalCode": "NW1 1UB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Clive Hammond",
                "telephone": "+44 7900827152",
                "email": "chammond@academiesenterprisetrust.org",
                "url": "http://www.mytenders.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.academiesenterprisetrust.org",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4004",
        "name": "Academies Enterprise Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "020602-2021-T164/2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}