Notice Information
Notice Title
Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre
Notice Description
The University of Southampton was previously seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. Services under the scope of this contract include; * Engineering Services - to include a dedicated on-site engineer * Security Services * Cleaning Services * Grounds and Garden Maintenance Services * Waste Services * Building Fabric Maintenance * Full maintenance of the equipment register
Lot Information
Lot 1
The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal includes the comprehensive management of services at the location and will include, but is not limited to, the following: * Engineering Services - to include a dedicated on-site engineer * Security Services - Manned security is to be provided 24 hours per day 365 days per year * Cleaning Services - to be provided Monday to Friday * Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4) * Waste Services - as detailed in annex 5 of the Service Specification (File 4) * Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4) * Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure This is a fully comprehensive contract and a limit is set of PS10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis: * Cleaning services * Pest control * Landscaping * Waste services * Building maintenance, for which a limit of responsive first fix is set at PS1,500 per single instance of repair or replacement of damaged or defective items. Planned Preventative Maintenance (PPM) Requirements All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures. https://www.sfg20.co.uk/
Renewal: This contract is subject to renewal upon expiry of the initial term and any possible extensions. Details surrounding the contract term can be found within File 2 of the tender documentation - Selection Stage Scope, Guidance and Instructions (section 2.6). The formal renewal process surrounding this contract will take place prior to the full contract term ending. At this point, a new service provider will be formally procured to resume contractual performance before the next scheduled iteration of this service requirement continues.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02aac9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003850-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72514100 - Facilities management services involving computer operation
72514300 - Facilities management services for computer systems maintenance
Notice Value(s)
- Tender Value
- £3,300,000 £1M-£10M
- Lots Value
- £3,300,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £3,368,005 £1M-£10M
Notice Dates
- Publication Date
- 10 Feb 20224 years ago
- Submission Deadline
- 27 May 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Oct 20214 years ago
- Contract Period
- 1 Mar 2022 - 28 Feb 2029 Over 5 years
- Recurrence
- This contract is subject to renewal upon expiry of the initial term and/or any possible extensions thereafter. Specific details surrounding the contract term can be found within File 2 - Selection Stage Scope, Guidance and Instructions (section 2.6) of the tender documentation.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF SOUTHAMPTON
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SOUTHAMPTON
- Postcode
- SO17 1BJ
- Postcode Area
- Southampton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ32 Southampton
- Delivery Location
- TLJ35 South Hampshire
-
- Local Authority
- Southampton
- Electoral Ward
- Portswood
- Westminster Constituency
- Southampton Test
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.