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NP604922 Strategic Asset Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 3 releases in its history.

Award

16 Jun 2023 at 12:13

Award Notice
Tender

02 Sep 2021 at 08:55

Tender Notice
Planning

28 Apr 2021 at 11:45

Planning Notice
Summary of the contracting process

The Common Services Agency (NSS), commonly known as NHS National Services Scotland, has completed the procurement process for the "NP604922 Strategic Asset Management System" under the services category. The system aims to replace existing estate management systems with enhanced features for better asset planning and management. The procurement method used was a selective procedure, with Micad Systems (UK) Ltd being awarded the contract. The contract, valued at £3,821,110, was signed on June 1, 2023. The buying organisation, NSS, is located in Edinburgh, Scotland, and operates within the IT services industry category.

This tender offers business growth opportunities for companies specializing in IT services, consulting, software development, and support. Businesses with experience in implementing asset management systems or providing related services are well-suited to compete. The contract stage has advanced to the award phase, indicating that the opportunity has been secured by a supplier. Key dates and deadlines for this tender include the completion of the award on June 1, 2023. The procurement method used was a selective procedure, with a focus on quality criteria accounting for 70% of the evaluation, and price criteria for 30%.

How relevant is this notice?

Notice Information

Notice Title

NP604922 Strategic Asset Management System

Notice Description

The requirement for this new Framework and Main Call-Off Contract is driven by the need to change from the existing Estates Asset Management System (EAMS) and Capital Planning System (CPS) to a proposed new Strategic Asset Management System (SAMS). SAMS will combine the functionality of both EAMS and CPS with additional functionality and future-proofing and would have many more technical capabilities than the existing EAMS and CPS are able to deliver and would ensure it can fulfill the reporting and functionality requirements as set out in the Business Case. Implementing SAMS will ensure that the provision of an asset management system meets the current and future requirements associated with the management of the NHSScotland estate through planning and managing NHS property.

Lot Information

Lot 1

As part of developing the procurement strategy at the beginning of this process, the decision was taken to adopt a Restricted Process. Approval is sought for the standstill and award of Framework and Main Call-Off Contract to Micad Systems (UK) Ltd. An ITT for the requirement was published via a Restricted process to 6 suppliers following the scoring and evaluation of 21 suppliers who submitted a bid via the SPD process. The ITT was released to the market via the Public Contracts Scotland-tender (PCS-t) portal in May 2022 and 2 bids were received. This followed the withdrawal of 4 companies that considered that they did not have the capacity to provide bids. An evaluation process followed, whereby written tender response, presentation and question and answer sessions were all evaluated. One bidder was deemed not to meet our stated mandatory requirements, so were withdrawn from the tender process, leaving a single bidder.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02aaf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017178-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£3,821,110 £1M-£10M

Notice Dates

Publication Date
16 Jun 20233 years ago
Submission Deadline
1 Oct 2021Expired
Future Notice Date
6 Sep 2021Expired
Award Date
1 Jun 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Micad Systems (UK) Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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