Notice Information
Notice Title
Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets - Term Service Contract
Notice Description
The Council commenced a procurement process on 6th May 2021 via issue of a Contract Notice via Find a Tender Service (ref: 2021/S 000-009814) for the re-procurement of a term service partner contract for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the Council's housing stock and wider property portfolio. The contract also included for secondary options through which the Council could expand delivery into neighbouring geographical areas, let related task order project works and, on a contingency basis only, include for general term service responsive repairs and maintenance activities. The value of the contract was estimated at approx. PS7M per annum for delivery of the primary service requirements and forecast task order project works. In the highly unlikely event that all of the further options allowed for in the contract were taken up simultaneously to the full scope allowable the value of the contract could theoretically have risen to approx. PS30M per annum. The contract was due to commence on 1st April 2022 and then run for an initial base term of 5 years with an option to extend by a further 10 years to a maximum total term of 15 years. The Council was unable to conclude the procurement process and informed candidates and tenderers who had taken part that the procurement was to be abandoned via correspondence issued to them on 3rd February 2022. The Council has an ongoing critical requirement for the services and works which fell under the scope of the contract and will therefore be undertaking a new procurement process following the Restricted Procedure as defined within the Public Contracts Regulations (2015) in line with the summary programme set out below: * Issue FTS Prior Information Notice - 6th April 2022 * Issue FTS Contract Notice - 23rd May 2022 * Supplier Selection Questionnaire return deadline - 22nd June 2022 * Issue Invitation to Tender to shortlisted tenderers - 11th July 2022 * Tender return deadline - 9th September 2022 * Notification of award - 17th October 2022 * Completion of standstill and S20 Leaseholder Notification - 16th November 2022 * Contract execution - 28th November 2022 * Service commencement - 1st April 2023 The activities covered by the contract are of a critical nature and continuity of service is required to ensure that the Council is able to fulfil various non-discretionary statutory obligations, which include for: * As a landlord the Council has an obligation under the Gas Safety (Installation and Use) Regulations 1998 as amended Approved Code of Practice and guidance to ensure an annual safety check is carried out on each gas appliance/flue. * As a landlord the Council has health and safety at work act obligations under L8 Approved Code of Practice (3rd edition) (ACOP) and a requirement for landlords of both domestic and business premises to assess the risks from exposure to Legionella to their tenants. * The Regulatory Reform (Fire Safety) Order 2005 requires that the Council manages fire safety risks, this includes servicing fire alarms, automatic opening vents, emergency lighting, lightning conductors etc., all of which are part of the contract. Whilst the new procurement process is undertaken the Council has secured continuity of service via a 1 year extension of the contract with its current supplier Liberty Gas Services Limited. All in term extension options have been utilised and this contract was due to expire on 31st March 2022, but will now continue to 31st March 2023. Other than the extension to the duration of the contract all technical, commercial and legal terms are consistent with those agreed when the contract was originally let.
Lot Information
Lot 1
As per the summary scope provided within section II.2.4. and the information and additional CPV codes contained within the call for competition Contract Notice - ref 2021/S 000-009814.
Options: As per the summary scope provided within section II.2.4. and the information contained within the call for competition Contract Notice - ref 2021/S 000-009814.
Renewal: The contract will be let on an initial base term of 5 years with the option to extend by a further 10 years to a maximum total term of 15 years in increments of no more than 5 years at any one time at the option of the Council.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02adc7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/009186-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
09 - Petroleum products, fuel, electricity and other sources of energy
31 - Electrical machinery, apparatus, equipment and consumables; lighting
50 - Repair and maintenance services
51 - Installation services (except software)
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
09330000 - Solar energy
31158100 - Battery chargers
31400000 - Accumulators, primary cells and primary batteries
31500000 - Lighting equipment and electric lamps
42110000 - Turbines and motors
42500000 - Cooling and ventilation equipment
45210000 - Building construction work
45231000 - Construction work for pipelines, communication and power lines
45251000 - Construction works for power plants and heating plants
45259000 - Repair and maintenance of plant
45260000 - Roof works and other special trade construction works
45300000 - Building installation work
45400000 - Building completion work
50413200 - Repair and maintenance services of firefighting equipment
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50700000 - Repair and maintenance services of building installations
50712000 - Repair and maintenance services of mechanical building installations
51100000 - Installation services of electrical and mechanical equipment
51700000 - Installation services of fire protection equipment
71000000 - Architectural, construction, engineering and inspection services
Notice Value(s)
- Tender Value
- £300,000,000 £100M-£1B
- Lots Value
- £300,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Apr 20224 years ago
- Submission Deadline
- 11 Jun 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Apr 20224 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Spring 2026 in the event that extension options to increase the initial 5 year term are not taken up.
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PORTSMOUTH CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- PORTSMOUTH
- Postcode
- PO1 2BG
- Postcode Area
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ31 Portsmouth
- Delivery Location
- TLJ27 West Sussex (South West), TLJ28 West Sussex (North East), TLJ3 Hampshire and Isle of Wight
-
- Local Authority
- Portsmouth
- Electoral Ward
- Charles Dickens
- Westminster Constituency
- Portsmouth South
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.