Current Research Information System & On-going Support

{
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    "id": "ocds-h6vhtk-02afed-2021-05-12T08:45:07+01:00",
    "date": "2021-05-12T08:45:07+01:00",
    "ocid": "ocds-h6vhtk-02afed",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110544. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:110544)",
    "initiationType": "tender",
    "tender": {
        "id": "AS /SM/26042021",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Current Research Information System & On-going Support",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information Software(CRIS) The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports. A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of: PGR student supervisory capacity and students supervised Academic external engagement and esteem Research publications and other outputs Research projects and income (applied for and obtained) Research impact Other measures of esteem and engagement A CRIS will: Interface with internal and external systems specified in Section 4.1 of Appendix 1 - Technical Specification Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts Provide a workflow for central and distributed research ethics review and approval processes Allow access to authoritative research related information that can be accessed via a reporting function within the system Enable the university to make significant improvements to the current administrative processes Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University's staff portal. To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University's external Research Repository, and with the University's web site. Training on the system and on installation of vendor packages to enable day to day operation of the system by the University Software licencing including ongoing annual support & maintenance for the system for up to 5 years The Targeted contract dates will commence from 1st August 2021 for the implementation and \"Go Live\" from a software licencing perspective will commence once final acceptance testing has been signed off during University's 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.",
        "value": {
            "amount": 233000,
            "currency": "GBP"
        },
        "lots": [
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                "id": "1",
                "description": "The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information (CRIS). The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports. A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of: PGR student supervisory capacity and students supervised Academic external engagement and esteem Research publications and other outputs Research projects and income (applied for and obtained) Research impact Other measures of esteem and engagement A CRIS will: Interface with internal and external systems specified in Section 4.1 of Appendix 1 - Technical Specification Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts Provide a workflow for central and distributed research ethics review and approval processes Allow access to authoritative research related information that can be accessed via a reporting function within the system Enable the university to make significant improvements to the current administrative processes Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University's staff portal. To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University's external Research Repository, and with the University's web site. Training on the system and on installation of vendor packages to enable day to day operation of the system by the University Software licencing including ongoing annual support & maintenance for the system for up to 5 years The Targeted contract dates will commence from 1st August 2021 for the implementation and \"Go Live\" from a software licencing perspective will commence once final acceptance testing has been signed off during University's 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.",
                "value": {
                    "amount": 233000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Renewals expected in 2026"
                },
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                "deliveryLocation": {
                    "description": "Wrexham, Wales"
                },
                "relatedLot": "1"
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                {
                    "type": "technical",
                    "description": "Please provide details of up to three contracts examples, one of which must be for a Higher Education institution in the United Kingdom for The supply and delivery for Current Research Information System & On-going Support within the last 3 years",
                    "minimum": "Please note at least ONE of the three contact examples MUST be from a Higher Education Institution in the UK which is a member of Universities UK or Guild HE within the last 3 years otherwise the Tender bid will not be considered further.",
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        "tenderPeriod": {
            "endDate": "2021-06-14T12:00:00+01:00"
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                "durationInDays": 90
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        "awardPeriod": {
            "startDate": "2021-06-14T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-06-14T13:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Contract Renewal in 2026, hence further notices in May 2026"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-15961",
            "name": "Glyndwr University",
            "identifier": {
                "legalName": "Glyndwr University"
            },
            "address": {
                "streetAddress": "Plas Coch, Mold Road",
                "locality": "Wrexham",
                "region": "UKL23",
                "postalCode": "LL11 2AW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Arwel Staples",
                "telephone": "+44 1978293188",
                "email": "arwel.staples@glyndwr.ac.uk",
                "faxNumber": "+44 1978293188",
                "url": "http://www.sell2wales.gov.wales"
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                "postalCode": "WC2A 2LL",
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}