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E-Commercial Systems

Department for the Environment Food and Rural Affairs

This public procurement record has 1 release in its history.

Planning

13 May 2021 at 22:55

Planning Notice
Summary of the contracting process

The Department for the Environment, Food and Rural Affairs (Defra) is planning a procurement process for an e-commercial systems project, which is designed to enhance procurement software capabilities. This initiative falls under the goods category with a focus on procurement software packages and is valued at approximately £2,000,000. The procurement process is currently in the planning stage, with key dates including a deadline for responses to the Request for Information (RFI) scheduled for 24 May 2021. Following this, a demonstration for a select group of suppliers may be conducted, and potential future notices are anticipated around 2 August 2021.

This tender represents a significant opportunity for technology providers, particularly those specialising in procurement solutions, data management, and systems integration. Companies that can demonstrate their expertise in public procurement compliance and offer innovative software to streamline procurement processes would be especially well-suited to participate. This could lead to enhanced visibility and competitive advantage within the public sector supply chain, especially for those that align with the needs of Defra and its associated agencies.

How relevant is this notice?

Notice Information

Notice Title

E-Commercial Systems

Notice Description

Please note that in addition to the below, we have a separate RFI document available to suppliers. This can be requested by contacting the following email address: dgc.E-Commercial.Systems.Project.Team@defra.gov.uk Please also note that the deadline for responses to the RFI is 24 May 2021, and we therefore advise interested suppliers to make contact as soon as possible in order to access this. The Authority is potentially seeking a supplier to provide an e-commercial system to Defra, the Environment Agency (EA), Natural England (NE), Animal and Plant Health Agency (APHA), Marine Management Organisation (MMO) and Rural Payments Agency (RPA) ("the Core Defra Group") and Centre for Environment, Fisheries and Aquaculture Science (CFAS), Royal Botanic Gardens, Kew (KEW), Agriculture and Horticulture Development Board (AHDB). The remaining organisations within the wider Defra group ("Defra Group") will be potential service recipients and may be added to the contract at a later date via change control. The potential E-Commercial systems should cover the following scope of services: * Plan, prepare, run and manage procurements and grants in full compliance with PCR 2015 and all other relevant public procurement legislation; * Sourcing project repository, project planning, pipeline management and reporting, route to market specific workflows; * Sourcing, tender creation and management, tender issue, tender evaluation; * Creation and publication of relevant notices; * Contract award, e-auctions, dynamic purchasing; * Contract management repository, contract management workflows and notifications; * Contract and supplier management and document and data management and reporting; and * Spend Analytics (e.g. reporting spend on contracts). Additional related non-core components include: * Procurement Workflows, Process Guidance and Document Template Management * Category Management * Category Management Workflows, Process Guidance and Document Template * Demand Management * Resource Planning * Contract Management * Contract Management Workflows, Process Guidance and Document Template * Contract and Supplier KPI Measurement and Reporting * Strategic Supplier Relationship Management Additional optional components: * Business Case Management The challenges we face that we are looking to improve include: * User Experience (including field entry, transaction time and document uploading, saving and searching functionality) * Process workflows and templates * Multiple document storage repositories * Supplier data mastering * Supplier information capture and management * Interfaces to P2P and other systems * Visibility of spend on contracts * Ever-changing data and reporting requirements * Automation technology Indicative User Volumetrics: * There are circa 10 super users who have self-serve access to manage day to day user admin, reports development and configuration options. * There are some 250 professional users who run strategic procurements within the Defra group * There are a significant number (1000's circa 5000) of business users who run self-serve procurements (low value/low risk) * There are a significant number (100's circa 800) of business evaluator users that are involved in technical evaluation * There is a significant number (1000's circa 3000) of business contract managers that are involved in contract management activities * There are a number (10's circa 50) of business users that are involved in supplier management The above is neither an exhaustive nor a final set of requirements. It is subject to development prior to any potential subsequent contract opportunity notice utilising the outputs from the RFI responses.

Lot Information

Lot 1

The supplier shall also provide full implementation, transition and data migration support, initial and ongoing training and initial and ongoing technical support and all necessary system maintenance and upgrades throughout the contract term. Should this potential procurement result in a subsequent contract notice, details of the organisations within the wider Defra group ("Defra Group") and other potential user will be provided. The above is neither an exhaustive nor a final set of requirements. It is subject to development prior to any potential subsequent contract opportunity notice utilising the outputs from the RFI responses.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02b0e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010607-2021
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48490000 - Procurement software package

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 May 20215 years ago
Submission Deadline
Not specified
Future Notice Date
2 Aug 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for the Environment Food and Rural Affairs
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JR
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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