Print and Mail Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02b12c-2021-12-20T15:51:24Z",
    "date": "2021-12-20T15:51:24Z",
    "ocid": "ocds-h6vhtk-02b12c",
    "initiationType": "tender",
    "tender": {
        "id": "EG21001",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Print and Mail Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79824000",
            "description": "Printing and distribution services"
        },
        "mainProcurementCategory": "services",
        "description": "The procurement of bill and letter print services and mailing services to a number of companies in the Energia Group.",
        "value": {
            "amount": 9500000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Energia Group is seeking to procure bill and letter print services (Print Services) and mailing services for the delivery of bills, letters and other mail to customers in NI and ROI (Mail Services). The provision of Print Services is expected to commence in September 2021. The provision of Mail Services is expected to commence in June 2022. Performance of the Print Services and Mail Services will be across NI and ROI. Energia NI Holdo will be the contracting entity however the Print and Mail Services will be provided to a number of companies in the Energia Group, under the Power NI and Energia brands, to include: * providing print materials, including stationery and envelopes; * printing letters endorsed with either the Power NI or Energia brand via a white paper solution; * interfacing with Energia's existing mail services provider. * providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting. * providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses. Indicative annual bill and letter print volumes are: * 1,887,000 Power NI bills and letters * 790,000 Energia domestic bills and letters * 358,000 Energia commercial bills * 40,000 Energia commercial Letters These annual volumes are indicative only and do not constitute a commitment to these volumes due to flexing needs and a change in customer demand.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two renewals of up to 12 months each"
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64112000",
                        "description": "Postal services related to letters"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://procurement.energiagroup.com",
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2021-06-14T14:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2021-06-21T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "Energia Group NI Holdings Limited will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Energia as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Energia has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Energia to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Energia to pay a fine, and/or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-7093",
            "name": "ENERGIA GROUP NI HOLDINGS LIMITED",
            "identifier": {
                "legalName": "ENERGIA GROUP NI HOLDINGS LIMITED"
            },
            "address": {
                "streetAddress": "Greenwood House 64 Newforge Lane",
                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT95NF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "dave.ingram@energiagroup.com",
                "url": "https://procurement.energiagroup.com/share/page/",
                "name": "Dave Ingram",
                "telephone": "+44 2890380623"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://energiagroup.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "ELECTRICITY",
                        "description": "Electricity"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-7094",
            "name": "Energia Group NI Holdings Limited",
            "identifier": {
                "legalName": "Energia Group NI Holdings Limited"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-38342",
            "name": "MBA Group Ltd",
            "identifier": {
                "legalName": "MBA Group Ltd"
            },
            "address": {
                "streetAddress": "MBA House, Garman Road,",
                "locality": "London",
                "region": "UK",
                "postalCode": "N17 0HW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-7093",
        "name": "ENERGIA GROUP NI HOLDINGS LIMITED"
    },
    "language": "en",
    "awards": [
        {
            "id": "031809-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-38342",
                    "name": "MBA Group Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "031809-2021-1",
            "awardID": "031809-2021-1",
            "status": "active",
            "dateSigned": "2021-08-26T00:00:00+01:00"
        }
    ]
}