Tender

(NU/1661) Framework Agreement for the Provision of Surveying, Servicing Maintenance and Repair for LEV Systems

NEWCASTLE UNIVERSITY

This public procurement record has 1 release in its history.

TenderUpdate

27 May 2021 at 09:03

Tender Notice
Summary of the contracting process

Newcastle University is currently conducting a tender process to establish a framework agreement for the provision of surveying, servicing maintenance, and repair for Local Exhaust Ventilation (LEV) systems. The contract aims to ensure compliance with the Control of Substances Hazardous to Health (COSHH) Regulations by providing thorough examination and testing services across multiple locations, including the city's university campus and outlying facilities. The procurement stage is in the planning phase, with a submission deadline extended to 12 pm on 29th June 2021. The Newcastle University is situated at Kingsgate, Newcastle, UK, and this procurement falls under the architectural, construction, engineering, and inspection services industry category.

This tender presents substantial opportunities for businesses specialising in environmental health and safety services, particularly those with capabilities in maintaining and repairing ventilation systems. Companies that can demonstrate experience with regulatory compliance testing, fumigation, and overall facility management would be well-positioned to compete for this contract. The selected supplier will play a critical role in managing the comprehensive testing programme across various university locations, potentially leading to a long-term partnership with Newcastle University.

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Notice Information

Notice Title

(NU/1661) Framework Agreement for the Provision of Surveying, Servicing Maintenance and Repair for LEV Systems

Notice Description

Newcastle University own and use multiple Local Exhaust Ventilation (LEV) systems such as fume hoods, Microbiological Safety Cabinets (MSCs) and numerous, often bespoke, systems including capture hoods and booths. The Control of Substances Hazardous to Health (COSHH) Regulations 2002 require LEV systems to undergo a thorough examination and test every 14 months by a competent person. To ensure regulatory compliance the University wishes to engage with a demonstrably competent supplier to assist with the management of our LEV systems by providing thorough examination and tests, fumigation and repair services including the provision of building-wide surveys and action planning. Testing is required in multiple buildings within the city centre campus and outlying sites including, but not limited to, the University farms at Cockle Park and Nafferton and the Dove Marine facility in Cullercoats (See Appendix 1 Campus Map and Appendix 2 Number of LEV). LEV systems are grouped by building but can also be grouped by the Unit (School/Institute/service) that owns and is responsible for the system(s). One building may house systems owned by multiple Units. End user contacts are assigned to each LEV system and this is based on the Unit to which the LEV belongs. The scope of the contract is to establish a framework agreement with one supplier appointed to deliver the entire service as described in the technical specification (Section 3). The supplier will be appointed based on the award criteria stated in Section 2.5. The chosen supplier will be required to carry out University-wide management of our LEV systems including servicing according to Regulation 9 of COSHH, repair, fumigation and building-wide surveys at the locations stated in Section 2.2 and appendix 2. Please note the numbers of LEV systems is subject to fluctuations. No warranties can be given as to the exact number of LEVs are to be serviced or fumigated each year. The management of our LEV systems includes whole scale management of the testing programme. Once provided with the details of LEV equipment, scope of works, locations and contacts the preferred contractor will manage the whole process to ensure the scope of works are completed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02b57a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011784-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE UNIVERSITY
Contact Name
Dr Emma Barksby
Contact Email
emma.barksby@ncl.ac.uk
Contact Phone
+44 1912086298

Buyer Location

Locality
NEWCASTLE
Postcode
NE1 7RU
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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