QUB/2095/21 - Contract for the Provision of Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02b8b0-2022-03-25T10:22:06Z",
    "date": "2022-03-25T10:22:06Z",
    "ocid": "ocds-h6vhtk-02b8b0",
    "initiationType": "tender",
    "tender": {
        "id": "QUB/2095/21",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "QUB/2095/21 - Contract for the Provision of Cleaning Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Cleaning Services to Queen's University, to be delivered under this Contract, were divided into two separate lots as follows:* Lot 1: General Cleaning Services and Ancillary Services* Lot 2: Accommodation Cleaning and Housekeeping ServicesEconomic Operators were invited to tender for Lot 1 and/or Lot 2. Lots were evaluated independently and Queen's reserved the right to award each Lot separately.",
        "lots": [
            {
                "id": "1",
                "title": "General Cleaning Services and Ancillary Services",
                "description": "This contract is for cleaning services and specific ancillary services to Queen's buildings and external areas at the University's sites.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Contract is for 3 years initially, with options to extend by up to a further 24 months."
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Accommodation Cleaning and Housekeeping Services",
                "description": "Queen's Accommodation provides rented accommodation to students during term time. Most students arrive mid-September and leave in the first two weeks of June.Over the summer months (June-September), the nature of the business changes. Student accommodation is let to study groups and conference delegates etc. There may be up to 1000 rooms available for hire during summer business across Queen's Accommodation. The number of bedrooms used will fluctuate with demand and business need.Regular Housekeeping Service (Year-Round)Queen's Accommodation has a requirement for a Contractor to provide a 7 day a week and year-round housekeeping and cleaning service (except for the 8 Public holidays), at the following locations:-* Elms BT1 - College Avenue* Elms BT2 - McClintock StreetThe Contractor will be required to clean all the public areas daily - entrance halls, all corridors, lifts, stairwells, public toilets, laundry, social space, computer room, meeting rooms, quiet rooms and offices. The Contractor will also deep clean and sign off all rooms prior to check in arrivals and deep clean all rooms/apartments after the checking out of students.December/January PeriodA limited number of additional staff may be required at Elms BT1 and Elms BT2, to assist with the student change-over in December/January each year at the end of the first academic semester. A deep clean of bedrooms/kitchens is required after student departures in readiness for new arrivals. Numbers and dates will vary each year and will be agreed in advance.Summer Period (Generally June to September inclusive)From the summer of 2022, there is a further additional requirement, over and above the regular housekeeping and cleaning service, to facilitate the change in business to cater for study groups and conference delegates lettings etc., at the following locations: * Elms BT1 - College Avenue* Elms BT 2 - McClintock Street* Elms Village BT9 - Malone RoadThe Contractor will provide a \"hotel style\" daily room cleaning service including bed-making to study groups/conference delegates guests. The Contractor will also deep clean and sign off all applicable rooms following the end of the academic year, ready for check in arrivals. The extent of the additional Housekeeping Services required in December/January and the Summer Period, will be in line with demand and business need. The Contractor will be expected to show flexibility in this regard.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Contract is for 3 years initially, with options to extend by up to a further 24 months."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341130",
                        "description": "Janitorial services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN0"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast, Northern Ireland"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911100",
                        "description": "Accommodation cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06"
                    },
                    {
                        "region": "UKN06"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast, Northern Ireland"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
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        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-07-05T16:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-10-03T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2021-07-05T16:01:00+01:00"
        },
        "bidOpening": {
            "date": "2021-07-05T16:01:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.",
        "recurrence": {
            "description": "5 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-6917",
            "name": "Queen's University Belfast",
            "identifier": {
                "legalName": "Queen's University Belfast"
            },
            "address": {
                "streetAddress": "University Road",
                "locality": "Belfast",
                "region": "UKN0",
                "postalCode": "BT7 1NN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Donall Patton",
                "email": "d.patton@qub.ac.uk",
                "url": "https://in-tendhost.co.uk/queensuniversitybelfast",
                "telephone": "+44 2890973026"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "https://www.qub.ac.uk/",
                "buyerProfile": "https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
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                        "description": "Education"
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            },
            "additionalContactPoints": [
                {
                    "email": "procurement@qub.ac.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-47807",
            "name": "Vector Workplace and Facilities Management Limited/Aramark",
            "identifier": {
                "legalName": "Vector Workplace and Facilities Management Limited/Aramark",
                "id": "315777"
            },
            "address": {
                "streetAddress": "Hamilton Shipping Building, Princes Dock, 14 Clarendon Rd",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT1 3BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1252529000",
                "email": "taylor-ray@aramark.ie"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://northerneurope.aramark.com/",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6917",
        "name": "Queen's University Belfast"
    },
    "language": "en",
    "awards": [
        {
            "id": "008101-2022-QUB/2095/21-1",
            "relatedLots": [
                "1"
            ],
            "title": "General Cleaning Services and Ancillary Services",
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        },
        {
            "id": "008101-2022-QUB/2095/21-2",
            "relatedLots": [
                "2"
            ],
            "title": "Accommodation Cleaning and Housekeeping Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-47807",
                    "name": "Vector Workplace and Facilities Management Limited/Aramark"
                }
            ]
        }
    ],
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            "awardID": "008101-2022-QUB/2095/21-2",
            "title": "Accommodation Cleaning and Housekeeping Services",
            "status": "active",
            "value": {
                "amount": 2225210,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-01T00:00:00Z"
        }
    ],
    "bids": {
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}