Planning

The BFI London Film Festival Guest Transportation Services

THE B F I

This public procurement record has 1 release in its history.

Planning

18 Jun 2021 at 16:38

Planning Notice
Summary of the contracting process

The BFI (British Film Institute) is planning a tender for "The BFI London Film Festival Guest Transportation Services," aimed at facilitating transport during the festival scheduled from 6 to 17 October 2021. This procurement falls under the services category, specifically focusing on the hire of passenger transport vehicles with drivers, classified under CPV code 60170000. The total value of the tender is estimated at £80,000, and it will involve two main lots: Lot 1 for 24/7 taxi services and Lot 2 for chauffeur services. Interested parties should be aware that the future notice date for this tender will be 26 July 2021, and the contracting authority is located at 21 Stephen Street, London, UK.

This tender presents significant opportunities for businesses in the transport services sector, particularly those with capabilities in providing taxi and chauffeur services suitable for high-profile events such as film festivals. Companies that commit to sustainable practices, such as utilising low-emission vehicles, will likely be well-positioned to compete effectively. The upcoming tender is a chance for agencies that can demonstrate reliability and expertise in logistical management during large-scale events to grow their business while catering to the transport needs of filmmakers and guests alike.

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Notice Information

Notice Title

The BFI London Film Festival Guest Transportation Services

Notice Description

The BFI London Film Festival taking place 6 October 2021 - 17 October 2021. In 2019, The 63rd BFI London Film Festival welcomed audiences of over 161,059 across 17 London cinema sites during 12 days, as well as an additional UK-wide audience. The festival screened a total of 233 fiction and documentary features, including 28 world premieres, 12 international premieres and 32 European Premieres, from 78 countries. It welcomed 868 filmmaker guests over half of which came from international territories. An integral part of the festival operation is the transport of guests and important staff around the festival's main venues, guest accommodation and airport/train stations. A total of 1400 car journeys were made during the 2019 edition of the festival. For the 2021,edition of the festival, it is estimated that this will be divided between taxi services (standard and executive) and as-directed chauffer services. However, actual requirements will vary from year to year based on the size and scope of the festival

Lot Information

Lot 1 - Taxi Services

Provision of 24/7 taxi services across the festival including airport meet and greet services, for the festival's guests. Taxi services in London should have a maximum response time of 15minutes. The ideal supplier will be able to demonstrate a commitment to sustainable, low emission vehicles.

Renewal: Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)

Lot 2 - Chauffer Services

Chauffeur services for BFI London Film Festival guests. A minimum of 10 vehicles will be required at peak times, covering a total of 1,900 hours during the festival. Hours of service: 9am - 2am (in some circumstances drivers may be required to service until 3am and from 6am)

Renewal: Initial one year contract with the option to renew for up to an additional two x one years. (BFI London Film Festival 2021, 2022 and 2023)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02bdf2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013951-2021
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60120000 - Taxi services

60170000 - Hire of passenger transport vehicles with driver

60171000 - Hire of passenger cars with driver

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20214 years ago
Submission Deadline
Not specified
Future Notice Date
25 Jul 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE B F I
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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