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SOFT FACILITIES MANAGEMENT

THE EXTRACARE CHARITABLE TRUST

This public procurement record has 2 releases in its history.

Award

06 Jan 2022 at 15:15

Award Notice
Tender

29 Jun 2021 at 07:09

Tender Notice
Summary of the contracting process

The procurement process initiated by THE EXTRACARE CHARITABLE TRUST focuses on tendering for soft facility management services to support 3,514 dwellings across 13 retirement villages and three housing schemes, primarily located in the West and East Midlands. With a funding amount of £9,931,000 and an expected contract start date around 1st April 2022, the tender falls under the services category with a classification of facilities management services (CPV 79993100). The procurement method is a selective procedure, allowing for the evaluation of suppliers based on quality and price, and consists of three distinct lots corresponding to different geographical areas.

This tender presents significant opportunities for businesses specializing in facility management services, including grounds maintenance, building cleaning, and pest control. Companies with a proven track record in delivering quality service and who can demonstrate sustainability practices will be well-positioned to compete. The potential for contract extensions of up to five years further enhances the attractiveness of this opportunity, inviting competitive bids from established firms aiming to expand their portfolio in the public sector.

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Notice Information

Notice Title

SOFT FACILITIES MANAGEMENT

Notice Description

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands

Lot Information

Lot 1 West

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Lot 2 East

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Lot 3 South

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c121
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000340-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£9,931,000 £1M-£10M
Lots Value
£9,931,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£20,750,760 £10M-£100M

Notice Dates

Publication Date
6 Jan 20224 years ago
Submission Deadline
29 Jul 2021Expired
Future Notice Date
Not specified
Award Date
25 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE EXTRACARE CHARITABLE TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire, TLG3 West Midlands, TLJ1 Berkshire, Buckinghamshire and Oxfordshire, TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
2
Supplier Names

Fidelis Contract Services Ltd

Just Ask Estate Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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