Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

In-Service Support of a Dosimetry Data Management System (DDMS)

Ministry of Defence

This public procurement record has 1 release in its history.

Tender

01 Jul 2021 at 22:45

Tender Notice
Summary of the contracting process

The Ministry of Defence is currently conducting a tender for the 'In-Service Support of a Dosimetry Data Management System (DDMS),' classified under technical support services within the defence industry. This procurement exercise is active and is being managed using a selective procurement method, specifically a negotiated approach. All submissions must be completed by 30th July 2021, and the contract is expected to commence on 1st March 2022 and run for five years, concluding on 28th February 2027, with options for two additional years. Interested suppliers are required to utilize an e-Tendering system through the CP&F tool to express their interest and submit proposals. The primary location for contract execution will be the United Kingdom.

This tender presents significant opportunities for businesses specializing in technical support services, particularly those with experience in nuclear, biological, chemical, and radiological protection systems. Companies that manage dosimetry systems or offer IT solutions for data management in high-security environments would be particularly well-suited to compete. Given the nature of the services required for the Royal Navy's DDMS, firms that can ensure compliance with national security protocols and provide reliable project management will have a competitive edge. Additionally, successful bidders may need to have personnel with specific security clearances, highlighting the necessity for established connections within the defence sector.

How relevant is this notice?

Notice Information

Notice Title

In-Service Support of a Dosimetry Data Management System (DDMS)

Notice Description

In Service Support of the current Royal Navy Dosimetry Data Management System (DDMS), this will be utilised in two primary areas: (1) On-board Nuclear-powered Submarines and (2) Within the Naval Nuclear Propulsion Programme (NNPP) support sites. The exposure of personnel to ionising radiation poses a significant health risk. Therefore, in accordance with IRR2017 and MoD policy, there is an enduring requirement to monitor and control ionising radiation exposure of staff working within the NNPP. The NNPP includes nuclear submarine operations at sea and alongside. To comply with this policy and with IRR2017, suitable dosimetry measurement equipment and a data management framework needs to be in place to ensure that radiation exposure risks to individuals are kept As Low as Reasonably Practicable (ALARP). This system is currently in use at Her Majesty's Naval Base Clyde (HMNB Clyde) and on-board the fleet of Nuclear-powered Submarines. It is noted that this procurement is exempt from the Defence and Security Public Contract Regulations (DSPCR) 2011, on grounds of National Security under Regulation 7(1)(a) of the DSPCR in conjunction with Regulation 6(3A). Elements of this project require specific personnel from a potential supplier, and/or agents in the Supply Chain, to be residents of the UK or Gibraltar, with appropriate Personal Security. Although the procurement will be managed using the principles of DSPCR 2011. The potential Supplier also needs to hold, or be willing to obtain, List X status prior to contract award. The current system has been in service since 2016 and is in the process of being upgrade, the new DDMS is due to be accepted into Service during the first quarter of 2022 and this contract is expected to include the transition of the upgraded equipment. This will be detailed in the Invitation to Tender documents, following completion of the Supplier Selection exercise (via a Pre-Qualification Questionnaire) The Original Equipment Manufacturer (OEM) for the current and upgraded DDMS (IT hardware and software) is Mirion Group Ltd and a Software Agreement will be required with Mirion within the initial 6 months of the contract. The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very low (Ref No: RAR-GFVY72BG). Link to DPPQ - https://www.contracts.mod.uk/go/29267061017A5D4C1CEB Quantity or scope: The Dosimetry Data Management System (DDMS) includes: 1. A software package that has the capability to be hosted in both a stand-alone and a networked environment with the ability to report and analyse doses received by system users to ensure compliance with IRR2017. 2. A system that enables active day to day dose management, but will not be the legal record of dose. 3. A system capable of importing historical records from current and past systems and the approved dosimetry record system, for current users. 4. Active Dosimeters capable of recording exposure to ionising radiation which can be exported into the software application. 5. Hardware capable of extracting data from Dosimeters and transferring it to the software package. It is anticipated that this hardware will enable self-issue of dosimeters to users. 6. IT hardware required to fulfil its function. The new Contract will continue DDMS support for 5 years, providing cover from 01 March 2022 to 28 February 2029, including two option years. The contract shall include the following activities: a) Maintain an acceptable software package that has the capability to be hosted in both a stand-alone and a networked environment to record and manage Ironising Radiation doses on an individual, task and location basis. b) Support hardware capable of extracting data from Dosimeters and transferring it to the software package. Some of the hardware will enable self-issue of dosimeters to users. c) Possess the relevant IT hardware required to support the in-service equipment. d) Conduct In-service support activities to ensure availability of the full DDMS system. e) Demonstrate sound Project Management knowledge and understanding to support the contract. f) Manage the tasking process for additional In-service activities related to DDMS. g) Ability to purchase additional DDMS equipment or spares through the contractor to meet evolving business requirements. h) Provide Training and updated documentation to support the DDMS system. i) Able to meet the security requirements to support the DDMS - Secret UK Eyes Only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c298
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015140-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

71 - Architectural, construction, engineering and inspection services

CPV Codes

35113200 - Nuclear, biological, chemical and radiological protection equipment

38547000 - Dosimetry system

71356300 - Technical support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20215 years ago
Submission Deadline
30 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2022 - 28 Feb 2027 Over 5 years
Recurrence
Continued support.

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...