Software as a Service Finance Solution

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    "id": "ocds-h6vhtk-02c2e6-2021-07-02T14:15:03+01:00",
    "date": "2021-07-02T14:15:03+01:00",
    "ocid": "ocds-h6vhtk-02c2e6",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Chester:-Information-technology-services./2B5AH895G7 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2B5AH895G7 GO Reference: GO-202172-PRO-18502345",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02c2e6",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Software as a Service Finance Solution",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72222300",
            "description": "Information technology services"
        },
        "mainProcurementCategory": "services",
        "description": "The provision of a Software as a Service Finance Solution to include all the required implementation and transformation services.",
        "value": {
            "amount": 1,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Muir Group are looking to replace their existing, on Premise Sun Accounts system with a Software as a Service Solution. The scope of this project comprises the following requirements of the SAAS Solution for 15 core finance users and 150 staff across the business for self service. - financial ledgers (general, purchase, sales, and cashbook). - flexible, user friendly reporting capability. - budgeting and financial planning functionality. - purchase to pay solution (purchase order processing); and - flexible, robust, and simple functionality to integrate with other systems e.g. principally Civica Cx, Keystone, RAM, SDS Proval & Sequel, AllPay and other line of business systems. The high-level requirements for the fully integrated, single supplier SaaS solution are detailed below: - General Ledger - Project Accounting - Purchase Ledger - Sales Ledger & Debt Management - Cashbook & Bank - VAT - Fixed Assets - Budget Planning & Forecasting - P2P - Self Service - Mobile Working - Workflow - Reporting & Dashboards - Search Facilities The appointed supplier must work with Muir Groups internal team to ensure the proposed solution transforms the way they currently work and that it is successfully adopted by all users of the business. As part of delivering the new SaaS solution, you must work with Muir Group to design and implement a new Chart of Accounts. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/PF928WC7ST",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will include a break clause in year 2 and could include further extensions of 24 months after the first 5 years. 5 years / 60 months will start after the system has gone live. Any extension will be dependent on the satisfactory performance of the delivered solution and suppliers services."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
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        ],
        "items": [
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD63"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cheshire West and Chester"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The following are Pass / Fail. 1.the supplier's proposed project managers must be certified in an internationally recognised project management methodology e.g. PRINCE2, Agile. 2.Your organisation must be ISO9001:2015 certified or have an equivalent quality management system. 3.Your organisation must be compliant with UK GDPR requirements and registered with the ICO. 4.Your organisation must be ISO27001 certified or have an equivalent security certification.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "1. Please provide your yearly turnover in the business area covered by the contract and ensure you provide 3 financial years of information. 2. You must self-certify that you have or will obtain before the contract commences the minimum insurance levels detailed below: 3. The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by Link by performing a Dunn & Bradstreet credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.",
                    "minimum": "Minimum Insurance Levels Employer's (Compulsory) Liability Insurance = PS10 million Public Liability Insurance = PS5 million Professional Indemnity Insurance = PS5 million Product Liability Insurance = PS5 million Dunn & Bradstreet Check Minimum Levels: a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "1. You must provide a minimum of 3 examples of public service contracts over the last 3 years which are identical to the requirements that Muir Group are requesting. 2. The proposed solution must be integrated to Microsoft Azure Active Directory to provide single sign on (SSO) using pass through credentials. 3. The proposed solution should have the capability to be seamlessly integrated, bi-directionally with Muir Group's core business systems through a published set of APIs. 4. The solution must be accessible from any location, across any device type, and accessed through a web browser and not requiring any locally installed client or plugin for the browser. 5. The proposed solution has a responsive design i.e. it will resize the screens to the type of device (Laptop, Smartphone, Tablet) it is using automatically. 6. The solution must be a true SaaS solution and not a privately hosted solution or an on-premise solution. 7. The solution must be fully integrated, from a single provider and use just one backend database. 8. The supplier of the proposed solution must be certified by the software vendor at the highest available level e.g. Gold, Platinum, etc.",
                    "minimum": "all requirements stated above are pass / fail requirements.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
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        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2021-08-20T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
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        "awardPeriod": {
            "startDate": "2021-08-23T09:00:00+01:00"
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        "bidOpening": {
            "date": "2021-08-23T09:00:00+01:00",
            "address": {
                "streetAddress": "Virtually"
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        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-21334",
            "name": "Muir Group Housing Association Ltd",
            "identifier": {
                "legalName": "Muir Group Housing Association Ltd"
            },
            "address": {
                "streetAddress": "80 Lightfoot Street, Hoole",
                "locality": "Chester",
                "region": "UKD63",
                "postalCode": "CH2 3AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Email or Phone",
                "telephone": "+44 7722067596",
                "email": "chris.shaw@shawc.co.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-Chester:-Information-technology-services./2B5AH895G7"
            },
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            "details": {
                "url": "https://www.muir.org.uk/",
                "buyerProfile": "https://www.shawc.co.uk",
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                    {
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                        "id": "06",
                        "description": "Housing and community amenities"
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                ]
            }
        },
        {
            "id": "GB-FTS-21335",
            "name": "Muir Group Housing Association",
            "identifier": {
                "legalName": "Muir Group Housing Association"
            },
            "address": {
                "streetAddress": "80 Lightfoot Street, Hoole",
                "locality": "Chester",
                "postalCode": "CH2 3AL",
                "countryName": "United Kingdom"
            },
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    "buyer": {
        "id": "GB-FTS-21334",
        "name": "Muir Group Housing Association Ltd"
    },
    "language": "en"
}