Residential Short Breaks (Respite) Services for Adults with Learning Disabilities and Complex Physical/Health needs at Letham Court

{
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    "id": "ocds-h6vhtk-02c33a-2021-07-08T15:35:06+01:00",
    "date": "2021-07-08T15:35:06+01:00",
    "ocid": "ocds-h6vhtk-02c33a",
    "description": "Bidders that fail to achieve 60% on their Quality Evaluation will not have their bid evaluated further. (SC Ref:660131)",
    "initiationType": "tender",
    "tender": {
        "id": "CC10307",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Residential Short Breaks (Respite) Services for Adults with Learning Disabilities and Complex Physical/Health needs at Letham Court",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "85000000",
            "description": "Health and social work services"
        },
        "mainProcurementCategory": "services",
        "description": "West Lothian Health and Social Care Partnership have a requirement for a suitably experienced and qualified service provider to provide short break (respite) services to individuals with substantial needs associated with learning disability and complex physical/health care needs and their carers at 2 Letham Court, Craigshill, Livingston, West Lothian EH54 5AY.",
        "value": {
            "amount": 3102841,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "West Lothian Health and Social Care Partnership have a requirement for a suitably experienced and qualified service provider to provide short break (respite) services to individuals with substantial needs associated with learning disability and complex physical/health care needs and their carers at 2 Letham Court, Craigshill, Livingston, West Lothian EH54 5AY. The contract will be on a block basis for six placements in total; 5 being on a planned basis with the remaining one being used for emergencies or unplanned situations which may arise. The building at Letham Court is owned by Castle Rock Edinvar and as West Lothian Council only a have lease until 31 December 2021, further lease information/arrangements will be contained within the Invitation to Tender. The contract will commence 1 January 2022and will be for a period of five (5) years with the possibility of extending for a period of up to a further 24 months. Additional information: Bidders will be provided with a copy of the associated lease which details their responsibilities as a tenant at Letham Court to allow them to factor in to their costs.",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be able to be extended for a period of up to a further 24 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "as per procurement docs",
                            "type": "quality",
                            "description": "100"
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                        {
                            "type": "price",
                            "description": "0"
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        "submissionMethod": [
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Registration with the Care Inspectorate -- Level 3 is a mandatory requirement. Where providers have no previous registration history, they will be required to provide evidence of a Level 3 Grade within the first 12 months of contract commencement.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Minimum Insurance required is: Employers Liability 10,000,000 GBP (Ten Million GBP) subject to legislative requirements. Professional Indemnity 2,000,000 GBP (Two Million GBP) - Unless these risks are confirmed as covered by extension of Public Liability policy. Public liability 5,000,000 GBP (Five Million GBP) - Employers should hold insurance at a minimum level of 5m GBP in line with current legislation unless specifically exempt. Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that below 35 will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected. Whilst there is no exclusion criteria pertaining to minimum turnover requirements, bidders are required to enter details of general yearly turnover for the last three years within the Invitation to Tender.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide specific examples of carrying out similar services performed during the last three years. Bidders are also required to provide point of contact details at stated respective organisations. Please note that the Council reserve the right to request references without notifying the Supplier.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The provider must follow the requirements set out in the service specification and comply with all statutory requirements in the delivery of the service. This is regarded as a mandatory requirement. Notwithstanding any conditions agreed in the service specification, all terms and conditions set out in the main full contract will apply.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2021-08-12T12:00:00+01:00"
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            "languages": [
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        "awardPeriod": {
            "startDate": "2021-08-12T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-08-12T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-1335",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "John Marr",
                "telephone": "+44 1506281814",
                "email": "john.marr@westlothian.gov.uk",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
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                "url": "http://www.westlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
                "classifications": [
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        },
        {
            "id": "GB-FTS-5738",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
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    "buyer": {
        "id": "GB-FTS-1335",
        "name": "West Lothian Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "015932-2021-CC10307-1",
            "relatedLots": [
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            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}