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S1155 (2020) Facilities Management Services

Northern Ireland Electricity Networks

This public procurement record has 1 release in its history.

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09 Jul 2021 at 22:45

Award Notice
Summary of the contracting process

The Northern Ireland Electricity Networks is conducting a procurement process for Facilities Management Services under the title "S1155 (2020) Facilities Management Services." This opportunity falls within the facilities management industry, specifically concerning services such as building maintenance, capital projects, water treatment, and minor repairs. The procurement method applied is selective, utilising a negotiated procedure with prior call for competition. Key dates include contract awards, which were signed between April and June 2021, and the total estimated spend over the framework agreements is approximately GBP 2,700,000. The framework agreements will span a duration of five years with a potential extension of up to three years.

This tender presents significant growth opportunities for businesses in the facilities management sector, particularly small to medium enterprises (SMEs) specialising in maintenance services, construction, and water treatment. Companies that offer services in minor repairs, general maintenance, and project management would be ideally suited to compete in this multi-lot framework. Engaging with this procurement initiative could allow companies to secure long-term agreements, thus ensuring a stable revenue stream while contributing to the effective management of facilities across Northern Ireland.

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Notice Information

Notice Title

S1155 (2020) Facilities Management Services

Notice Description

The contracting entity intends to establish a framework arrangement under which it shall appoint economic operators to enter into separate framework agreements for the provision of facilities management services, across a number of separate lots, as follows: Lot 1: Facilities Management Maintenance Services, Lot 2: Facilities Management Capital Expenditure Projects, Lot 3: Legionella and Water Treatment Services, and Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and Radio Telecommunications Sites). Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years. The contracting entity estimates that the total spend under the framework agreements is anticipated to be GBP 2 700 000.

Lot Information

Lot 1: Facilities Management Maintenance Services

This lot will include: Planned and reactive facilities management maintenance works and services in respect of all NIE Networks' office locations across Northern Ireland encompassing the following key activities: 1) minor building repairs and associated general maintenance works and services; 2) maintenance of roller shutter doors; 3) general joinery works; 4) general mechanical services and maintenance; 5) general electrical services and maintenance. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the Tender Documents).

Options: Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.

Lot 2: Facilities Management Capital Expenditure Projects

This lot will include: Planned facilities management works and services in respect of capital expenditure projects at NIE Networks' office locations across Northern Ireland encompassing the following key activities: 1) participation in mini-competitions in accordance with NIE Networks' facilities management capital project requirements; 2) management and delivery of projects inclusive of all electrical, mechanical, joinery and small scale general building works and associated services, in respect of: (a) office refurbishments inclusive of complete office relocations; (b) refurbishment of existing and/or installation of new kitchen facilities; (c) refurbishment of existing and/or installation of new toilets facilities; (d) installing of new furniture and/or removal of existing furniture. It is intended that the contracting entity will enter into framework agreements with three economic operators for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a mini-competition basis, as set out in the call-off procedure (in Appendix C of the tender documents). It is intended that the first, second and third ranked economic operators in respect of the competition for lot 1 will each be awarded framework agreements for lot 2.

Options: Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.

Lot 3: Legionella and Water Treatment Services

This lot will include: Planned preventative maintenance in respect of legionella and water treatment services encompassing the following key activities: 1) hot water systems inclusive of: (a) monthly temperature checks, (b) temperature adjustments as required to be carried out at the time of testing, (c) annual water samples from calorifiers, (d) annual visual inspection of calorifiers; 2) cold water systems inclusive of: (a) monthly temperature checks at sentinel taps, (b) six monthly temperature checks on tanks, (c) annual inspection of tanks; 3) shower heads inclusive of: (a) dismantle, clean and disinfect shower heads quarterly; 4) provision of risk assessments inclusive of: (a) annual update of risk assessment per site, (b) initial risk assessment of new sites; 5) provision of a web-based management system to facilitate water treatment system management and the control of legionella with appropriate access provided to NIE networks of maintenance and testing records. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

Options: Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.

Lot 4: Minor Building Repairs and General Maintenance Services (Electricity Substations and RT Sites)

This lot will include: Minor building repairs and general maintenance works and services in respect of NIE networks' electricity substations and radio telecommunication (RT) sites across Northern Ireland encompassing the following key activities: 1) minor building repairs and associated general works and services, 2) general joinery works, 3) general mechanical services and maintenance, 4) General electrical services and maintenance. It is intended that the contracting entity will enter into a framework agreement with one economic operator for this lot (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

Options: Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c68c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016154-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39370000 - Water installations

45210000 - Building construction work

45232430 - Water-treatment work

45421000 - Joinery work

45453100 - Refurbishment work

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

71000000 - Architectural, construction, engineering and inspection services

71314100 - Electrical services

71333000 - Mechanical engineering services

71334000 - Mechanical and electrical engineering services

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Apr 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Electricity Networks
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST,
Postcode
BT9 5HT
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLN Northern Ireland
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
4
Supplier Names

GR White & Son Ltd

H&J Martin Ltd

Healthy Buildings (Ireland) Limited

IMAC Construction Services Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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