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HARD FACILITIES MANAGEMENT

THE EXTRACARE CHARITABLE TRUST

This public procurement record has 3 releases in its history.

Award

18 Jan 2022 at 11:24

Award Notice
Tender

02 Aug 2021 at 11:20

Tender Notice
TenderUpdate

02 Aug 2021 at 11:20

Tender Notice
Summary of the contracting process

The procurement process for hard facilities management services is being conducted by The ExtraCare Charitable Trust, aimed at delivering maintenance services across 3,514 dwellings located in 13 retirement villages and three housing schemes primarily in the West and East Midlands. The contracting authority seeks to appoint contractors through a selective procurement method, with the initial contract period lasting 60 months, commencing on or about 1st April 2022, and an option to extend for an additional five years. The closing deadline for submitting completed selection questionnaires is set for 18th August 2021 at 15:00.

This tender presents significant opportunities for businesses specialising in building and facilities management services, particularly those offering maintenance, emergency response, and inspection services. Companies with a proven track record in delivering high-quality services and a commitment to sustainability would be well-suited to compete. The focus on creating strong sustainable communities means that successful bidders will likely play a crucial role in enhancing service quality for residents, thus opening avenues for long-term partnerships and contracts with the contracting authority.

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Notice Information

Notice Title

HARD FACILITIES MANAGEMENT

Notice Description

The Contracting Authority requires hard facility management services (Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands

Lot Information

Lot 1 West

The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Lot 2 East

The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Lot 3 South

The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance

Options: The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02c73d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/001436-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£21,047,000 £10M-£100M
Lots Value
£21,047,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£38,344,519 £10M-£100M

Notice Dates

Publication Date
18 Jan 20224 years ago
Submission Deadline
11 Aug 2021Expired
Future Notice Date
Not specified
Award Date
25 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE EXTRACARE CHARITABLE TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire, TLG3 West Midlands, TLJ1 Berkshire, Buckinghamshire and Oxfordshire, TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
3
Supplier Names

Dodd Group (Midlands) Ltd

First in Service Ltd

J Tomlinson Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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