HARD FACILITIES MANAGEMENT

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-02c73d-2022-01-18T11:24:47Z",
    "date": "2022-01-18T11:24:47Z",
    "ocid": "ocds-h6vhtk-02c73d",
    "description": "All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRAHFM1 Economic operators may seek clarification where they consider any part of the selection questionnaire or any other aspect of this procurement is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 04.08.2021 This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.It is the Economic Operators responsibility to regularly monitor communications raised nd issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as thee may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaires is the 11.08.2021 at 15.00 Please note that the Portal will not permit selection questionnaire submissions to be uploaded after the closing deadline. Selection Questionnaires and supporting documentation must be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by calling +44 (0) 173225077 (ask for Chris Atkin or Jonathan Case) or email eTenders@rand-associates.co.uk. The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant's /tenderer's risk. The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being. These are described in the draft Procurement Documentation. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02c73d",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "HARD FACILITIES MANAGEMENT",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contracting Authority requires hard facility management services (Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands",
        "value": {
            "amount": 21047000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "The Three Lots are West, East and South Contracts may be awarded combining West and South, or East and South, or three individual Contracts may be awarded."
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 West",
                "description": "The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance",
                "value": {
                    "amount": 12945000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Method Statement",
                            "type": "quality",
                            "description": "3600"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "400"
                        },
                        {
                            "name": "Interview",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "name": "Site Visit",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "type": "price",
                            "description": "4000"
                        }
                    ]
                },
                "options": {
                    "description": "The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies."
                }
            },
            {
                "id": "2",
                "title": "Lot 2 East",
                "description": "The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance",
                "value": {
                    "amount": 7389000,
                    "currency": "GBP"
                },
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                    "durationInDays": 3600
                },
                "hasRenewal": false,
                "submissionTerms": {
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                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Method Statement",
                            "type": "quality",
                            "description": "3600"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "400"
                        },
                        {
                            "name": "Interview",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "name": "Site Visit",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "type": "price",
                            "description": "4000"
                        }
                    ]
                },
                "options": {
                    "description": "The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies."
                }
            },
            {
                "id": "3",
                "title": "Lot 3 South",
                "description": "The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance",
                "value": {
                    "amount": 713000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Method Statement",
                            "type": "quality",
                            "description": "3600"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "400"
                        },
                        {
                            "name": "Interview",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "name": "Site Visit",
                            "type": "quality",
                            "description": "1000"
                        },
                        {
                            "type": "price",
                            "description": "4000"
                        }
                    ]
                },
                "options": {
                    "description": "The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKG3"
                    }
                ],
                "deliveryLocation": {
                    "description": "Birmingham, Warwickshire and Nottinghamshire"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ1"
                    },
                    {
                        "region": "UKF2"
                    },
                    {
                        "region": "UKJ1"
                    }
                ],
                "deliveryLocation": {
                    "description": "High Wycombe, Milton Keynes, Wellingborough, Kettering and Bedford"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
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                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1"
                    },
                    {
                        "region": "UKK1"
                    }
                ],
                "deliveryLocation": {
                    "description": "Stoke Gifford"
                },
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.etenders.rand-associates.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Bidders are advised that the Contracting Authority has adopted the principles of Social Value and Sustainability and require the Economic Operators to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others, Key performance indicators will be incorporated into the Contracts.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2021-08-11T15:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2021-08-25T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators. The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before the Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2021-08-11"
                        },
                        "newValue": {
                            "date": "2021-08-18"
                        },
                        "where": {
                            "section": "IV.2.2."
                        }
                    }
                ],
                "description": "The closing deadline for uploading completed selection questionnaires is the 18.08.2021 at 15.00"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-22293",
            "name": "THE EXTRACARE CHARITABLE TRUST",
            "identifier": {
                "legalName": "THE EXTRACARE CHARITABLE TRUST"
            },
            "address": {
                "streetAddress": "7 Harry Weston Road, Binley Business Park, Binley",
                "locality": "Coventry",
                "region": "UKG",
                "postalCode": "CV3 2SN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jeremy Lake",
                "telephone": "+44 1737249475",
                "email": "etenders@rand-associates.co.uk",
                "faxNumber": "+44 1737242012",
                "url": "http://www.etenders.rand-associates.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.extracare.org.uk",
                "buyerProfile": "http://www.extracare.org.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1126",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-20786",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "streetAddress": "70 Whitehall",
                "locality": "London",
                "postalCode": "SW1A 4AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-39749",
            "name": "THE EXTRACARE CHARITABLE TRUST",
            "identifier": {
                "legalName": "THE EXTRACARE CHARITABLE TRUST"
            },
            "address": {
                "locality": "Coventry",
                "region": "UKG33",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "betterlives@extracare.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.extracare.org.uk/contact-us/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-41187",
            "name": "Dodd Group (Midlands) Ltd",
            "identifier": {
                "legalName": "Dodd Group (Midlands) Ltd"
            },
            "address": {
                "locality": "Birmingham",
                "region": "UKG31",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-33739",
            "name": "J Tomlinson Ltd",
            "identifier": {
                "legalName": "J Tomlinson Ltd"
            },
            "address": {
                "locality": "Beeston",
                "region": "UKF1",
                "countryName": "United Kingdom"
            },
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            "details": {
                "scale": "large"
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        },
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            "id": "GB-FTS-41188",
            "name": "First in Service Ltd",
            "identifier": {
                "legalName": "First in Service Ltd"
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            "address": {
                "locality": "Birmingham",
                "region": "UKG31",
                "countryName": "United Kingdom"
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            "details": {
                "scale": "large"
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            "id": "GB-FTS-136",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-569",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-39749",
        "name": "THE EXTRACARE CHARITABLE TRUST"
    },
    "language": "en",
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            "dateSigned": "2021-11-25T00:00:00Z"
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