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Winter Maintenance Framework Agreement (Footways & Miscellaneous).

Scottish Borders Council

This public procurement record has 2 releases in its history.

Award

07 Dec 2021 at 16:35

Award Notice
Tender

23 Jul 2021 at 09:05

Tender Notice
Summary of the contracting process

The procurement process is being conducted by Scottish Borders Council, which seeks to establish a Winter Maintenance Framework Agreement targeting snow-clearing services for footways and other related winter activities. This initiative falls under the services industry category and is based in the UK. The tender currently spans three lots: planned winter service treatments, reactive treatments during icing and snow, and various miscellaneous winter-related services. The procurement method is an open procedure, with submissions accepted until 27 August 2021, and the overall framework agreement will last for a maximum of 36 months, with the potential for renewal based on performance.

This tender presents significant opportunities for businesses involved in winter maintenance and snow-clearing services, especially those that can comply with the specified logistical and licencing requirements, such as holding a Class C1+E licence for operating necessary vehicles. Companies offering related services, such as landscaping, vehicle hire, or logistics support, would be particularly well-suited to compete. The framework allows for collaboration with third-party contractors, potentially enabling smaller enterprises to expand their service capabilities within the public sector and strengthen their market presence during peak winter periods.

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Notice Information

Notice Title

Winter Maintenance Framework Agreement (Footways & Miscellaneous).

Notice Description

This is an award notice for the purpose of establishing a Framework Agreement to provide Winter Maintenance Assistance from 3rd party contractors to cover legislative requirements during winter periods should there be insufficient in-house capacity. The Framework will be split into 3 Lots covering the following requirements: Lot 1: Provision of Planned Winter Service Treatments on Priority Footway Routes (AM). Lot 2: Assistance for Reactive Winter Service Treatment to Footways Network. Lot 3 Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations.

Lot Information

Reactive Treatments on Footway Network during periods of icing & snow

Award of Framework Agreement. Contractors within Lot 2 will be requested to carry out winter maintenance treatment to any part of the Council's footway network. The Contractor may not receive any instruction until the completion of the primary footway network that morning however, there will be occasions where the request is made in advance i.e. the day before. Drivers are required to hold a Class C1+ E licence to enable them to tow the appropriate trailer complete with footpath tractor, gritter & scraper when appropriate. The towing vehicle is also required to have the capability of carrying up to 1 tonne of salt while towing the loaded trailer. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Assistance with Miscellaneous Winter related activities within Roads & Footways and other Council locations

Award of Framework Agreement. Contractors within Lot 3 will generally be available for 'calling out' at short notice to assist with miscellaneous winter related activities from a particular specified Roads Depot or within a specific area. When called out to provide a service under this Lot a minimum charge equivalent to four hours of working time will apply. Contractors must ensure that all drivers/operators hold the appropriate licence. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Provision of Planned Winter Service Treatments on Priority Footway Routes (AM).

Award of framework agreement for supplement of the Council's in-house resources, the Contractors will be required to respond to the need for planned winter treatments to the Council's priority footway network. They will be rota'd along with other contractors/Council winter operatives for any given week(s) throughout the winter period. Contractors within Lot 1 will be provided with a designated route. There will be a squad (2 operatives) identified for each of the 21 routes for a seven day week. There will be similar teams working from the six Roads Depots across the Region. One driver per squad within this Lot is required to hold a Class C1+E licence. Additional information: The Framework will be for a maximum period of 36 months. The initial period of the Framework will be for 12 months from the starting date with an option to extend for up to a further 24 months subject to satisfactory operation and performance. Any periods of extension will be at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cb8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030408-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
28 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Borders Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWTOWN ST BOSWELLS
Postcode
TD6 0SA
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
4
Supplier Names

Borders Machinery Ring Ltd

Irvine Plant Ltd

ST BOSWELLS MOWERS

Swans minicoach hire

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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