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Tender for the Provision of Cleaning Services

Academies Enterprise Trust

This public procurement record has 1 release in its history.

Award

23 Jul 2021 at 16:45

Award Notice
Summary of the contracting process

The Academies Enterprise Trust has undertaken a tender process for the Provision of Cleaning Services across 54 academies in various geographical regions, including Middlesborough, Essex, Kent, London, and South West England. This procurement process is currently in the award stage after a complete tender process that began on 1 September 2020 and runs until 31 August 2025, with the possibility of a 24-month extension. The procurement method chosen is an open procedure. Key contracts have been assigned with values of £6,750,000, £10,000,000, and £8,750,000 for different lots, with suppliers such as Churchill Contract Services Group Holdings Limited, Ridge Crest Cleaning Services, and Cleantec Services as successful bidders.

This tender presents significant opportunities for growth, particularly for businesses specialising in cleaning services and facilities management within the education sector. Suppliers capable of delivering high-quality cleaning while using environmentally friendly practices are highly desirable. The successful bidders will be expected to provide their services to a growing number of academies, enhancing their market presence. With the emphasis on quality and cost-effectiveness in the award criteria, SMEs and established firms that can scale efficiently are well-positioned to compete in future contracts under this procurement.

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Notice Information

Notice Title

Tender for the Provision of Cleaning Services

Notice Description

This tender is for the provision of catering services for fifty four (54) academies. These are currently provided through a range of providers including own academy in -house provision, local authorities, other schools or outsourced third party suppliers. The contract will be split into three lots and bidding suppliers may bid for any combination of lots including the option of a single supplier award for all three regions.

Lot Information

Academies in Middlesborough, Yorkshire, Humberside, and Staffordshire

There are 18 AET academies covered within lot 1 of this contract covering the geographical areas of Middlesborough, Yorkshire, Humbersid and Staffordshire. These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers. This lot consists of the following academies : Anglesey Primary Academy Beacon Primary Academy The Rawlett School Tamworth Enterprise College Cottingley Primary Academy Feversham Primary Academy Meadstead Primary Academy Shafton Primary Academy St Helens Primary Academy Firth Park Academy Utterby Primary Academy North Thoresby Primary Academy Hall Road Primary Academy Newington Primary Academy The Green Way Primary Academy Caldicotes Primary Academy North Ormesby Primary Academy Unity City Academy The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process. It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of cleaning services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract. The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission. The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract. Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services. The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly. The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance. The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.

Academies in Essex, Kent and London

There are 18 AET academies covered within lot 2 of this contract covering the geographical areas of Essex, Kent and London. These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers. This lot consists of the following academies : Pioneer School Maltings Academy New Rickstones Academy Plumberow Primary Academy Westerings Primary Academy Greensward Academy Ashingdon Primary Academy Hamford Primary Academy Tendring Technology College Hockley Primary Academy Richmond Park Academy Aylward Academy Kingsley Academy Trinity Primary Noel Park Primary Newlands Academy St James The Great Primary Academy The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process. It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract. The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission. The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract. Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services. The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly. The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance. The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.

Academies in Birmingham, Milton Keynes, Bristol, Gloucester, Hampshire, Devon, Isle of Wight and South and South West England

There are 19 AET academies covered within lot 3 of this contract covering the geographical areas of South and South West England These academies area currently serviced by a combination of academy in-house staff, local authorities, other schools and outsourced third party suppliers. This lot consists of the following academies : Ryde Academy Winton Community Academy New Forest Academy Hazelwood Primary Barton Hill Primary Academy Broadlands Academy Brockworth Primary Academy Offas Mead Primary Academy Severn View Primary Academy The Ridge Academy Sir Herbert Leon Academy Charles Warren Academy Wishmore Cross Academy Lea Forest Primary Academy Four Dwellings Primary Academy Montgomery Primary Academy Percy Shurmer Primary Academy Four Dwellings Academy Greenwood Academy The trust reserves the right to award all, part or non of the lot as is deemed appropriate during the process. It is anticipated that the Trust will increase in its number of academies during the course of this contract, beyond the academies listed above. The provision of catering services to these schools when they have joined the Trust may at the Trust's discretion fall under the scope of this contract. The successful Supplier will be expected to provide costings and operational proposals for the cleaning services within these additional academies using the same costing model that was applied to the successful bid to the Trust at the point of tender submission. The duration of the contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into this contract. Cleaning will include all areas of the school including but not limited to classrooms, corridors, laboratories, gyms, drama studios, receptions, offices and halls. In some academies this will include the provision on day time janitor services. The Trust is seeking to appoint a supplier who will provide a high quality cleaning service who will provide the service through the use of locally based skilled and trained staff and through the use of efficient cleaning materials and equipment. We are also looking to appoint a contractor(s) that will reduce the environmental impact associated with fulfilling this contract. The Trust will wish the successful supplier to review the current range of services offered and make recommendations accordingly. The contract will be for an initial period of five years from 1 September 2020 to 31 August 2025 with the option to extend for up to a further 24 months. The contract will be subject to an annual review in April to determine ongoing value for money and supplier performance. The contract will be based on fixed price for the academies year for the provision of term time and periodic cleaning as detailed in the specification. Additional one off optional cleaning eg. window cleaning may be required from time to time and will be subject to quotation at the required time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cbf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017545-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,500,000 £10M-£100M

Notice Dates

Publication Date
23 Jul 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Academies Enterprise Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 1UB
Postcode Area
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLC North East (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG3 West Midlands, TLH East (England), TLI London, TLI6 Outer London - South, TLJ South East (England), TLJ2 Surrey, East and West Sussex, TLJ3 Hampshire and Isle of Wight, TLJ4 Kent, TLK South West (England)
Local Authority
Camden
Electoral Ward
St Pancras & Somers Town
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
3
Supplier Names

Churchill Contract Services Group Holdings Limited

Ridge Crest Cleaning Services

cleantec services

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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