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Defence Soft FM

Ministry of Defence

This public procurement record has 8 releases in its history.

TenderUpdate

15 Jul 2025 at 08:15

Tender Notice
Tender

17 Jan 2025 at 12:50

Tender Notice
Planning

05 Sep 2024 at 13:58

Planning Notice
TenderUpdate

30 Apr 2024 at 14:46

Tender Notice
Tender

20 Jul 2023 at 16:20

Tender Notice
Planning

28 Oct 2022 at 10:03

Planning Notice
TenderUpdate

22 Sep 2021 at 22:45

Tender Notice
Planning

27 Jul 2021 at 22:45

Planning Notice
Summary of the contracting process

The Ministry of Defence (MoD) initiated a significant procurement process titled "Defence Soft FM" aimed at procuring facilities management services, classified under CPV code 79993100, which encompasses management, catering, retail, cleaning, and other essential services. The contracting initiative was being pursued by the Defence Infrastructure Organisation (DIO) headquartered in Lichfield, United Kingdom. Originally at the tender stage as of 17th January 2025, the process was in active pursuit of expressions of interest until its abrupt termination on 15th July 2025 due to unforeseen procurement challenges highlighted after the Pre-Qualification Questionnaire stage. This was amid concerns about potential win restrictions causing supplier uncertainties. This decision was communicated to ensure clarity and maintain bidder trust. The planned procurement exercise intended robust service delivery across various UK regions like the Southwest, Southeast, and the North, thereby shaping the Defence community's operational capabilities and enhancing the ‘Lived Experience’ of its personnel over an 84-month contract period with options for extension. The procurement was to be conducted via selective negotiation under EU procurement rules with pre-set security clearance and suitability checks applied to interested suppliers.

The truncated procurement process noted above signifies substantial business potential for firms in the facilities management industry, particularly those providing services such as catering, waste management, and cleaning, which were core focuses of the tender. Companies with a robust capability to adapt to dynamic contract scopes would find opportunities to capitalize on future MoD tenders. Given the MoD's commitment to continuous operational enhancement and market testing, businesses demonstrating flexibility, innovation, and collaboration could gain a competitive advantage. Although this specific tender was terminated due to procurement process issues, similar future opportunities can be anticipated, and firms are encouraged to maintain readiness for subsequent procurements, potentially even participating in the anticipated re-procurement of such contracts as stipulated by the MoD or DIO through upcoming structured engagement processes.

How relevant is this notice?

Notice Information

Notice Title

Defence Soft FM

Notice Description

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services.

Lot Information

Southwest

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

Southeast

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

East

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

North

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

Wales & West Midlands

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

Scotland & Northern Ireland

Management services; Catering services; Retail & Leisure Services; Helpdesk Services; Mess Accommodation Services; Cleaning Services; Waste management services; Support services; Stores and armouries; as well as other required FM services. Quantity or scope: Please see Regional Information Booklets for Lot specific details. Additional information: The above duration is for the core term of 84 months. There will be options years in the form of up to a further 36 month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02cd48
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039777-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

50000000 - Repair and maintenance services

55110000 - Hotel accommodation services

55900000 - Retail trade services

79993100 - Facilities management services

90500000 - Refuse and waste related services

90911000 - Accommodation, building and window cleaning services

98311100 - Laundry-management services

98393000 - Tailoring services

Notice Value(s)

Tender Value
£4,162,520,802 £1B-£10B
Lots Value
£4,163,520,799 £1B-£10B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20251 years ago
Submission Deadline
20 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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