West Norfolk Property Ltd - Managing Agent

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02d0a4-2021-11-29T18:15:02Z",
    "date": "2021-11-29T18:15:02Z",
    "ocid": "ocds-h6vhtk-02d0a4",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=647140283 GO Reference: GO-20211129-PRO-19311698",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02d0a4",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "West Norfolk Property Ltd - Managing Agent",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "70330000",
            "description": "Property management services of real estate on a fee or contract basis"
        },
        "mainProcurementCategory": "services",
        "description": "West Norfolk Property Limited intends to procure managing agents to find suitable tenants; set up the tenancy agreements; arrange rent collection; carry out periodic inspections; arrange and manage repairs, and provide customer services.",
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "West Norfolk Property Limited is a company wholly owned by the Borough Council of King's Lynn and West Norfolk which has been set up to hold private rented housing in the borough in order to increase the supply of good quality, professionally managed and more secure private rented housing in the area. This tender is to procure managing agents to find suitable tenants; set up the tenancy agreements; arrange rent collection; carry out periodic inspections; arrange and manage repairs, and provide customer services. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/95263G3AU2",
                "value": {
                    "amount": 200000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "WNPL may at its sole discretion, by written notice during a period between 1 and 9 months prior to the expiry date, offer to the contractor an extension, or series of extension of up to two years in total."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Market Report (Method Statement 4)",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Case Studies & Added Value (Method Statement 5)",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Details of persons delivering service (Method Statement 6)",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Policies & Procedures (Method Statement 7)",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Dealing with tenancy breaches (Method Statement 8)",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Client Accounting and Reporting (Method Statement 9)",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Management fee as a percentage of rent collected",
                            "type": "cost",
                            "description": "35"
                        },
                        {
                            "name": "Hourly Rates for additional services",
                            "type": "cost",
                            "description": "5"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH16"
                    },
                    {
                        "region": "UKH16"
                    }
                ],
                "deliveryLocation": {
                    "description": "North and West Norfolk"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2021-09-03T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2021-09-06T10:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-09-06T10:00:00+01:00",
            "address": {
                "streetAddress": "Council Offices"
            },
            "description": "Procurement Officer together with a Legal Representative and relevant Assistant Director will open Tenders via the Delta e-Sourcing Tender Portal."
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "5 years if contract is extended"
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-24622",
            "name": "West Norfolk Property Limited",
            "identifier": {
                "legalName": "West Norfolk Property Limited"
            },
            "address": {
                "streetAddress": "Borough Council of King's Lynn & West Norfolk, Kings Court, Chapel Street",
                "locality": "King's Lynn",
                "region": "UKH16",
                "postalCode": "PE30 1EX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement",
                "telephone": "+44 1553616200",
                "email": "procurementtenders@west-norfolk.gov.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Property-management-services-of-real-estate-on-a-fee-or-contract-basis./95263G3AU2"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.west-norfolk.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "telephone": "+44 1553616200",
                    "email": "monitoringofficer@west-norfolk.gov.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-36163",
            "name": "Touchstone Corporate Property Services Limited",
            "identifier": {
                "legalName": "Touchstone Corporate Property Services Limited",
                "id": "04695692"
            },
            "address": {
                "streetAddress": "80 Cheapside",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC2V 6EE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1553616200",
                "email": "jon.clark@touchstoneresi.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-13027",
            "name": "Borough Council of King's Lynn & West Norfolk",
            "identifier": {
                "legalName": "Borough Council of King's Lynn & West Norfolk"
            },
            "address": {
                "streetAddress": "Kings Court, Chapel Street",
                "locality": "King's Lynn",
                "postalCode": "PE30 1EX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1553616200",
                "email": "monitoringofficer@west-norfolk.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.west-norfolk.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-24622",
        "name": "West Norfolk Property Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "029613-2021-BCKLWN208-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-36163",
                    "name": "Touchstone Corporate Property Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "029613-2021-BCKLWN208-1",
            "awardID": "029613-2021-BCKLWN208-1",
            "status": "active",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "dateSigned": "2021-09-24T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}