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DoF - NICS Digital Asset Management System (DAMS)

The Department of Finance Northern Ireland

This public procurement record has 1 release in its history.

Tender

09 Aug 2021 at 14:55

Tender Notice
Summary of the contracting process

The procurement process involves the Department of Finance Northern Ireland seeking tenders for the Digital Asset Management System (DAMS) valued at approximately £7 million. This tender falls under the goods category within the software package and information systems industry, and is being executed through an open procurement method. The current stage of the procurement is active, with bids due by 10 September 2021. The contract has a duration of four years, with the potential for extensions of up to 48 months, thus requiring flexibility and scalability to meet the needs of various departments and agencies within the Northern Ireland Civil Service (NICS).

This tender offers significant opportunities for businesses specializing in digital solutions, particularly those experienced in asset management systems that comply with GDPR and other regulatory requirements. Companies that can provide a robust, scalable solution that adapts to changing demands will be well-suited for this contract. Competitors should also be equipped to demonstrate their ability in advanced digital asset management capabilities, which will be crucial for winning this competitive procurement process.

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Notice Information

Notice Title

DoF - NICS Digital Asset Management System (DAMS)

Notice Description

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies

Lot Information

Lot 1

Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies. Additional information: To provision a single DAM solution that will improve the Client's ability to securely store, share, organise, delete and retrieve digital assets in a central location for the NICS. To support compliance in meeting their governance and legislative obligations, specifically those under UK General Data Protection Regulation (GDPR), Data Protection Act 2018 (DPA), NICS Records Management Policy and copyright amongst others. Flexibility/Scalability: To establish a single, flexible and scalable solution with an external DAMS Supplier to meet the different needs of business areas across the NICS while maintaining effective performance following increase in usage and growing or changing user demands. Usage will fluctuate over the course of the contract. Future Development and Enhancement: To provide a solution that will enable the inclusion of advanced DAM capabilities across the NICS estate in the future as new DAM and record management capabilities become available.

Options: The initial contract period is for 48 months. There are two options to extend of 24 months each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02d284
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019221-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
£7,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20215 years ago
Submission Deadline
10 Sep 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Department of Finance Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 4RA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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