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Maintenance and Repair of Legacy Building Management System

NEWCASTLE UNIVERSITY

This public procurement record has 1 release in its history.

Award

23 Aug 2021 at 14:31

Award Notice
Summary of the contracting process

The procurement process concerns the maintenance and repair of a legacy Building Management System (BMS) related to the Medical School at Newcastle University, located in Newcastle upon Tyne, UK. This tender, initiated through a limited procurement method, was awarded to Schneider Electric Ltd, complying with Article 32, 3(b) of the relevant legal framework. The contract was signed on 19 May 2021 and is classified under energy-management services, with a tender value ranging between £150,000 and £300,000. This contract is now complete, following a structured review period to ensure compliance and fairness in the award process.

This contract presents significant opportunities for businesses in the energy-management services sector, especially those experienced in maintaining and upgrading complex building management systems. Companies with a background in legacy system integration and a strong track record of technical compatibility will be particularly well-suited to compete in similar future tenders. The focus on maintaining existing systems rather than embarking on fundamentally new installations indicates a stable market for specialist providers who can demonstrate reliability and technical expertise.

How relevant is this notice?

Notice Information

Notice Title

Maintenance and Repair of Legacy Building Management System

Notice Description

The University has an existing BMS system with specific integration requirements, located at the Medical School site. This links to a system within the adjoining RVI Hospital. This legacy system incorporates a solution provided by Schneider Electric. The University intends to contract the maintenance and repair and some upgrades of this system to Schneider Electric in order to maintain the integrity of the system. Any fundamental changes to the system at this point would be uneconomical and technically complicated, therefore the award is made under Article 32 3(b). A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

Lot Information

Lot 1

The University has an existing BMS system with specific integration requirements, located at the Medical School site. This links to a system within the adjoining RVI Hospital. This legacy system incorporates a solution provided by Schneider Electric. The University intends to contract the maintenance and repair and some upgrades of this system to Schneider Electric in order to maintain the integrity of the system. Any fundamental changes to the system at this point would be uneconomical. Technical changes to the existing BMS system would cause incompatibility and disproportionate technical difficulties in integration with current network.

Procurement Information

Article 32, 3(b) applies to this contract, as follows: Additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. Technical changes to the existing BMS system would cause incompatibility and disproportionate technical difficulties in integration with current network.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02d823
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020660-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 7RU
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

Schneider Electric

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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