Notice Information
Notice Title
Cash Management Services
Notice Description
The Scope of this proposed service contract is to provide a cash and payment processing management service. Facilitating the processing of all electronic bill payments via a cash management system which receives the payment/reconciles information from each payment stream (i.e. BACS, DD call off, Over the counter payments and other payment streams) before transmitting the compiled information back to our corporate billing system via end of day settlement files and production of end of day financial reporting.
Lot Information
Lot 1
The cash management solution would need to provide us with a full audit trail for total traceability of transactions made via each payment stream and provides the facility for our teams to raise queries when addressing customer payment enquires. The scope of the procurement would be to undertake all activities relating to the management of payments made by UUW Customers for their Water and Waste Water charges and payments relating to this service will be used by Domestic customers. The scope of the cash management services would include: - Direct Debit transmission and collection of Direct Debit payments - Receive, bank and allocate all customer payments from any source to the correct customer accounts inc bank over the counter, Post office, Pay zone, BACS and SO, card payments made by debit and credit cards, payments from Debt agencies and Department of Working Pensions - Monitor and reconcile payments - Resolve misallocation / unallocated manual payments which fall out of automated process - Complete cash to bank reconciliation each financial month end - Process refunds - There is a requirement to produce month end financial reports and suspense reports for the payments which can't be allocated automatically and to produce write off reports - Management of bank accounts relating to customers BACS payments, DD payments and manual adjustments inc unpaid cheques, faster payment reversals, chargebacks. - General ledger postings in SAP - Complete reconciliation of cash in transit each half year and year end - Reconcile and control of the Cash Management System - Process and resolve payment enquiries - Remittance processing - Processing cash receipts and Post office water stamps - Taking receipt of cheques, processing via cash mgt system and send for clearing Additional information: **Deadline for Reponses will be 24/09/2021** **Please see attached Appendix K**
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02db66
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/021495-2021
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
72314000 - Data collection and collation services
79512000 - Call centre
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Aug 20214 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 31 Aug 2021Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNITED UTILITIES WATER LIMITED
- Contact Name
- Charlotte Myers
- Contact Email
- charlotte.myers@uuplc.co.uk
- Contact Phone
- +44 7900805893
Buyer Location
- Locality
- WARRINGTON
- Postcode
- WA5 3LP
- Post Town
- Warrington
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD6 Cheshire
- Small Region (ITL 3)
- TLD61 Warrington
- Delivery Location
- TLD North West (England)
-
- Local Authority
- Warrington
- Electoral Ward
- Great Sankey North and Whittle Hall
- Westminster Constituency
- Warrington South
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02db66-2021-08-31T16:38:31+01:00",
"date": "2021-08-31T16:38:31+01:00",
"ocid": "ocds-h6vhtk-02db66",
"description": "If you have experience in this area please could you provide at a minimum the following information and submit to the United Utilities Regulatory Procurement Team mailbox: RegulatoryProcurementTeam@uuplc.co.uk * Company Name * Contact details, including location telephone and e-mail address, main point of contact and position in Company * Brief description of the Company * Confirm whether the Company would be interested in providing this service. * Current Cash management system used (if pricing for the full end to end service) * Number of payments/cheques processed per month * Detail of customer reference points * Detail of pricing for the management of the end to end service this should be detailed as an annual amount and based on your standard pricing model. Volumes of transactions have been provided below * Detail of pricing for the cash management system this should be detailed as an annual amount and based on your standard pricing mechanism. Volumes of transactions have been provided below **Please see attached Appendix K**",
"initiationType": "tender",
"tender": {
"id": "PRO004429",
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"title": "Cash Management Services",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "72314000",
"description": "Data collection and collation services"
},
"mainProcurementCategory": "services",
"description": "The Scope of this proposed service contract is to provide a cash and payment processing management service. Facilitating the processing of all electronic bill payments via a cash management system which receives the payment/reconciles information from each payment stream (i.e. BACS, DD call off, Over the counter payments and other payment streams) before transmitting the compiled information back to our corporate billing system via end of day settlement files and production of end of day financial reporting.",
"lots": [
{
"id": "1",
"description": "The cash management solution would need to provide us with a full audit trail for total traceability of transactions made via each payment stream and provides the facility for our teams to raise queries when addressing customer payment enquires. The scope of the procurement would be to undertake all activities relating to the management of payments made by UUW Customers for their Water and Waste Water charges and payments relating to this service will be used by Domestic customers. The scope of the cash management services would include: - Direct Debit transmission and collection of Direct Debit payments - Receive, bank and allocate all customer payments from any source to the correct customer accounts inc bank over the counter, Post office, Pay zone, BACS and SO, card payments made by debit and credit cards, payments from Debt agencies and Department of Working Pensions - Monitor and reconcile payments - Resolve misallocation / unallocated manual payments which fall out of automated process - Complete cash to bank reconciliation each financial month end - Process refunds - There is a requirement to produce month end financial reports and suspense reports for the payments which can't be allocated automatically and to produce write off reports - Management of bank accounts relating to customers BACS payments, DD payments and manual adjustments inc unpaid cheques, faster payment reversals, chargebacks. - General ledger postings in SAP - Complete reconciliation of cash in transit each half year and year end - Reconcile and control of the Cash Management System - Process and resolve payment enquiries - Remittance processing - Processing cash receipts and Post office water stamps - Taking receipt of cheques, processing via cash mgt system and send for clearing Additional information: **Deadline for Reponses will be 24/09/2021** **Please see attached Appendix K**",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79512000",
"description": "Call centre"
}
],
"deliveryAddresses": [
{
"region": "UKD"
}
],
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2021-09-01T00:00:00+01:00"
}
},
"parties": [
{
"id": "GB-FTS-4736",
"name": "United Utilities Water Limited",
"identifier": {
"legalName": "United Utilities Water Limited",
"id": "02366678"
},
"address": {
"streetAddress": "Lingley Mere Business Park",
"locality": "Warrington",
"region": "UKD",
"postalCode": "WA5 3LP",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Charlotte Myers",
"telephone": "+44 7900805893",
"email": "Charlotte.Myers@uuplc.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.unitedutilities.com",
"buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/43984",
"classifications": [
{
"scheme": "TED_CE_ACTIVITY",
"id": "WATER",
"description": "Water"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-4736",
"name": "United Utilities Water Limited"
},
"language": "en"
}