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CAT-20-013 Pre-Prepared Meals

Education Authority NI

This public procurement record has 5 releases in its history.

AwardUpdate

12 Oct 2022 at 09:36

Award Notice
Award

01 Sep 2022 at 12:42

Award Notice
Award

08 Dec 2021 at 14:24

Award Notice
Tender

22 Oct 2021 at 15:54

Tender Notice
Planning

07 Sep 2021 at 17:24

Planning Notice
Summary of the contracting process

The Education Authority Northern Ireland has recently awarded a contract for the supply and delivery of pre-prepared meals for individual school kitchens throughout Northern Ireland. This contract, titled "CAT-20-013 Pre-Prepared Meals," was awarded to Early Days Foods Ltd. The buying organisation is the Education Authority NI, located in Armagh, UK. The procurement process has reached the award stage as of 2022-09-01, with a contract value of GBP 148,960. The industry category is goods, and the main procurement method was a negotiated procedure without prior publication.

This procurement opportunity offers business growth potential for suppliers of pre-prepared meals, particularly small and medium-sized enterprises (SMEs) in the food industry. The procurement stage for this opportunity is at the award phase, providing a chance for businesses to secure contracts with public sector entities. Businesses with expertise in providing food services to school meal kitchens in Northern Ireland would be well-suited to compete. Key dates to note are the contract award date on 2022-09-01 and the contact deadline on 2022-09-01.

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Notice Information

Notice Title

CAT-20-013 Pre-Prepared Meals

Notice Description

As stated in the Contract Notice (2021/S000-026548) and Contract Award Notice (2021/S000-030529) this agreement is for "the Supply and Delivery of Pre-Prepared Meals to individual school Meals kitchens throughout Northern Ireland for the period ending 30th November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis"

Lot Information

Lot 1

As stated in the Contract Notice (2021/S000-026548) and Contract Award Notice (2021/S000-030529) this agreement is for "the Supply and Delivery of Pre-Prepared Meals to individual school Meals kitchens throughout Northern Ireland for the period ending 30th November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis"

Options: An option to extend for up to a further period of 12 months

Procurement Information

The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (CAT-20-013) for the Supply and Delivery of Pre-Prepared Meals. Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on 15 September 2022. This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-026548) dated 22 October 2021. A Contract Award Notice (2021/S 000-030529) was also subsequently published on 8 December 2021. The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for pre-prepared meals during the prolonged Covid pandemic and its consequent impact on staff within the catering service. This modification will allow for the continuation of the contract whilst the Authority embarks on a new procurement exercise. The Authority intends to run a new tender process in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in early 2023. The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for school meals kitchens until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was published as PS100,000 and the proposed modification will increase the total contract value to PS148,960. The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. the requirement from catering has been in excess of estimated requirements at the time of tendering and this has been due to the absence of staff due to the prolonged Covid pandemic as well as the change in the labour market causing an increased rate of staff turnover. Furthermore, the catering service is facing significant challenges in recruiting suitable staff for a number of school kitchens; it is therefore recognised that there will be a need for increased spend via this contract which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (the scope will remain the same); (iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value). The modification to the Framework is therefore compliant with EU procurement legislation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02de1f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028634-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15894200 - Prepared meals

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£248,960 £100K-£500K

Notice Dates

Publication Date
12 Oct 20223 years ago
Submission Deadline
9 Nov 2021Expired
Future Notice Date
28 Sep 2021Expired
Award Date
7 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Education Authority NI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ARMAGH
Postcode
BT61 9AX
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
TLN Northern Ireland
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
The Mall
Westminster Constituency
Newry and Armagh

Supplier Information

Number of Suppliers
3
Supplier Names

EARLY DAYS FOODS LIMITED

Early Days Food Ltd

Early Days Foods Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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