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NICTS Office Cleaning Services

Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS)

This public procurement record has 1 release in its history.

Award

21 Sep 2021 at 15:22

Award Notice
Summary of the contracting process

The Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS) has initiated a procurement process for the "NICTS Office Cleaning Services," focusing on cleaning services across 25 courthouse and administrative locations in Northern Ireland. The procurement method is classified as 'limited', following a negotiated process without prior publication of a contract notice. This modification of an existing contract is aimed at enhancing cleaning to meet Covid-19 requirements, with the contract awarded on 21st September 2021 and having an estimated value of £2,700,000. Key locations include various properties, with no firm guarantees on demand levels. The procurement is at the award stage.

This contract presents significant opportunities for businesses specialising in cleaning and sanitation services, particularly those that can demonstrate flexibility and capability in adapting to stringent Covid-19 safety protocols. Companies engaged in office cleaning and enhanced sanitation solutions will find this tender aligns well with their service offerings. As the service delivery requires high standards and the ability to scale operations based on demand variations, SMEs and larger cleaning firms proficient in public contracts may find a competitive advantage in this procurement opportunity.

How relevant is this notice?

Notice Information

Notice Title

NICTS Office Cleaning Services

Notice Description

The NICTS estate currently comprises 25 locations made up of courthouses and administrative locations throughout Northern Ireland. Out of these 25 locations there are four part-time buildings namely: Enniskillen, Limavady, Magherafelt and Strabane; one vacant property namely: Larne; one temporarily closed building (Old Townhall); all other buildings, in a business as usual model, are open five days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

Lot Information

Lot 1

This VEAT is for a modification of this existing contract, not a direct award for a new requirement. Additional information: This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

Procurement Information

This existing contract is being modified to enhance the provision of cleaning across all NICTS sites to support Covid Cleaning requirements and also to support the newly introduced cleaning requirement with the reopening of Banbridge Courthouse. The majority of variations are due to the current Covid 19 pandemic to ensure that the NICTS provides a Covid secure environment for all court users via an enhanced daily sanitisation programme. The Public Contracts Regulations 2015 permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. There are convincing reasons to modify this contract in accordance with Regulation 72(1)(a). This is where the change is provided for in the initial procurement documents in a clear, precise and unequivocal review or option clause, which specifies the conditions of use and the scope and nature of the change; and ensures that the overall nature of the contract/framework is not altered. The contract specification includes under section 1.1.3 "that the Contractor must be flexible in delivery of the services during the contract period. This will include allowing the Client to make adjustments to services or the number of buildings as operational requirements change. The Client is entitled to add or delete Services or buildings from the contract, as operational requirements change. As such, the Client offers no guarantee that the value of the contract will remain unchanged throughout the contract period. Any additions or reductions will be in line with the Contractor's commercial offer within the tender for each individual premise. For the avoidance of doubt all costs for removing services/buildings will be in line with the Contractor's commercial offering provided at tender and for additional requirements/buildings costs must be agreed between the Contractor and NICTS." Regulation 72(1)(c) would also apply in that the need for the change could not have been foreseen by a "diligent" Department provided the changes do not affect the overall nature of the contract or exceed 50% of the value of the original contract value. The pandemic and its impact were entirely unforeseen when the contract was competitively tendered and awarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02e329
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023478-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,700,000 £1M-£10M

Notice Dates

Publication Date
21 Sep 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
1
Supplier Name

Information withheld for security reasons

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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